Supporting Students’ Authentic Selves While Protecting Privacy and Advancing Learning

This resource is designed to help instructors advance inclusive, studentcentered classrooms that invite students’ authentic participation without pressure to disclose personal or sensitive information. It provides core principles, practical strategies, and sample guidance language that can be incorporated into Canvas pages, syllabi, and course communications.

Why Does this Resource Matter? Understanding How Toxic Stress Affects Learning

Students come to the classroom with a wide range of lived experiences. At times, they may express fear or discomfort about showing up for learning, whether due to mental health challenges, concerns about an abusive partner, experiences with stalking, unsettling interpersonal interactions, or concerns about presence of outside agents that may trigger heightened vigilance. These experiences matter not only to students’ wellbeing but also to their ability to learn.

When a student is in a state of fear or heightened stress, the body’s survival systems can take precedence over its learning systems (Bresciani Ludvik, 2016). The nervous system’s fight, flight, freeze response can override the brain functions responsible for focus, memory, executive reasoning, and emotional regulation. In moments like these, traditional expectations for concentration, sustained attention, or complex problem-solving may be neurologically out of reach (Perry, 2006).

Instructors can play a meaningful role in helping students remain academically engaged. Offering flexible, predictable, and supportive options allows students’ nervous systems to settle enough for genuine learning to occur (Davidson, 2020). The strategies outlined in this resource are intended to help instructors support students navigating fear, stress, or safety concerns without requiring personal disclosure.

Why This Resource Matters for Teaching and Learning

Trauma and chronic stress do more than distract students; they reshape how the brain processes information. When the brain perceives threat, the amygdala signals the body to prepare for survival, not learning. Under these conditions, students may struggle with concentration, decision making, emotional regulation, and organizing tasks. Memory formation and recall can also become disrupted as cognitive resources are redirected toward vigilance and self-protection (Cavanagh, 2016; Bresciani Ludvik, 2016).

In the classroom, this may look like a student who appears disengaged, irritable, forgetful, or overwhelmed by routine tasks. These behaviors are neurological responses as opposed to indicators of disinterest, lack of effort, or inability. When survival systems are activated, learning systems are compromised (Davidson, 2020). Recognizing this allows faculty to respond with compassion, flexibility, and pedagogical strategies grounded in how the brain actually learns under stress.

During periods of personal or societal upheaval, the cognitive load of trauma can make rigid academic structures inaccessible. Trauma informed approaches including offering choices in assignments, providing flexible deadlines, and enabling anonymous participation help reduce barriers and support learning without compromising rigor (Imad, 2022).

Core Principles

Student Agency through Choice & Flexibility: Design learning activities with built in options. Provide multiple equivalent ways for students to participate (write private reflections, use hypothetical cases, analyze scenarios, or engage via anonymous submissions). Flexibility supports autonomy, safety, and access.
Privacy by Design: Structure courses so sensitive disclosure is not necessary for success. Assume any shared detail can spread unintentionally. Use anonymous discussion tools, private reflections, and choice-based assignments. Avoid requiring or incentivizing students to reveal immigration status, personal histories, family background, political affiliation, health conditions, or other sensitive information.
Trauma-Informed & Care-Oriented: Normalize help-seeking and proactively post campus resources. Expect that current events may be distressing. Offer predictable structures, clear choices, and no surprises in assessment or participation demands to help students be successful in the course. Don’t make “attendance” contingent on being physically present when safety fears exist, instead offer equivalent learning paths. Consider defining attendance via evidence of engagement (quizzes, reflections, annotations), not merely being present. Pre-publish a small menu of make-up/alternative options for all students.
Legally Aware & Ethically Grounded: Follow FERPA and UWM records guidance, and respect students’ education records and privacy expectations. Don’t collect, store, or share sensitive information that is not needed for teaching or assessing student learning. If students disclose, minimize written records and refer to appropriate support offices when necessary.

Sample Language

The following information provides sample language for use in a syllabus or when talking with students about expectations for sharing personal information in the course.

Belonging & Privacy Statement: Participation can take many forms (speaking, writing, polling, collaborative annotation, or alternative formats). If a prompt feels too personal, you may respond abstractly, use a hypothetical, or choose a different option. You are not required to share personal or sensitive information about your identity, background, family, immigration status, or health.
Participation Options: You may participate by speaking, posting in forums, live chat, anonymous polling, collaborative docs, or brief reflection notes. If speaking feels unsafe, choose another mode and you will receive full credit.
Attendance, Safety & Alternatives: If you are concerned about being physically present on campus or in the city due to the presence of outside agents, contact me by email or LMS message as you are able. No details required. I will provide remote or alternative participation and assignment options. You will not be asked to document the reason beyond what you’re comfortable sharing.

Designing Activities that Invite Authenticity While Minimizing Risk

Use “Distance” Options: Offer three routes to respond from which students choose what feels safe:
- Personal connection (optional),
- Connection to a case study or news item,
- Purely analytical/theoretical response.
Offer Anonymous Channels: Use LMS anonymous surveys, polling apps with anonymity (such as Vevox), and assignment settings that hide peer identities when peer review is used.
Role/Case-Based Work: Frame debates as role-play or case analysis with assigned positions to avoid pressuring identity-based self-disclosure.
Choice Boards: Multiple assignment formats (podcast, infographic, brief memo, policy analysis, literature review) so students can avoid personal narrative if they wish.
Private Reflection Alternatives: Replace public “identity reflection” with private reflection submissions to instructor only (and affirm minimal notes kept). Don’t store sensitive disclosures in shared docs or email threads; keep minimal, private notes only as needed.

Addressing Student Attendance Fears/Concerns

When a student indicates fear about being on/near campus due various factors such as mental health issues, abusive partners, stalkers, or the presence of outside agents, the following options may be of use to instructors to support students in advancing student learning.

Acknowledge & Affirm: Offer supportive phrases such as “Thanks for letting me know. You don’t need to share details.” “Your safety and learning matter.”
Offer Options to remain engaged in class such as:
- Live remote attendance (Zoom/Teams) or asynchronous equivalent.
- Access to recordings with timestamped notes, plus reflection prompt.
- Alternate assignment (e.g., analysis of readings + evidence table).
- Extended deadline or alternative participation credit (discussion board, short memos, annotations).
Protect Privacy in Systems:
- Use generic notes in Canvas and communications (e.g., “ALT participation approved”), not the reason.
- Avoid forwarding student emails; summarize needs without personal detail if consulting support offices
Template Reply to Student (Email/LMS)
- Subject: Alternative Participation Options
  - Thanks for reaching out. You do not need to share details. Here are options for staying on track:
    - Attend live online or view the recording and submit a short reflection
    - Complete an alternative assignment
    - Shift your participation to discussion board or collaborative notes
    - Please choose what works best or suggest another option. I’m here to support you.

Key Take Aways for Advancing Learning

Invite authenticity without requiring vulnerability.
Offer choice & anonymity.
Provide alternatives for attendance/participation when safety is a concern.
Minimize collection of sensitive info; refer, don’t investigate.
Communicate resources and normalize help-seeking.

Selected References

Bresciani Ludvik, M. J. (2016). The neuroscience of learning and development. Routledge.
Cavanagh, S. R. (2016). The spark of learning: Energizing the college classroom with the science of emotion. West Virginia University Press.
Davidson, S. (2020). Trauma-informed practices for postsecondary education: A guide. Education Northwest.
Imad, M. (2022). Teaching to empower: Leveraging the neuroscience of now to help students become self-regulated learners. Journal of Undergraduate Neuroscience Education, 20(2), A254-A262. doi: 10.59390/WTLQ2344.
Perry, B. D. (2006). Fear and learning: Trauma-related factors in the adult education process. New Directions for Adult and Continuing Education, 110, 21-27.