Leave Benefits

Leave benefits include: vacation, personal holiday, legal holidays, sick leave, as well as several other types of leave.

Below, please find brief descriptions of the various leave benefits offered to employees, and links to the Universities of Wisconsin web pages that describe leave benefits, leave eligibility, and leave usage in greater detail.

For questions about your leave balance and reporting contact payroll at: GetHelpUW@support.wisconsin.edu

Source: Universities of Wisconsin Leave Benefits

The Universities of Wisconsin provides the following leave summary documents for each employment category.

University Staff

• University Staff Leave Summary

University Staff

All leave-eligible University Staff are required to submit time worked and leave taken on a biweekly basis.

Exempt Employees:

Full time employees will report leave in full day and half day increments.

• 0 – 1 hour 59 minutes leave used: report 0 hours
• 2 hours – 5 hours 59 minutes leave used: report 4 hours
• 6 hours or more of leave used: report 8 hours

Part time employees may report absences in 15 minute increments.

Non-Exempt Employees

Report time worked and leave in 15 minute increments.

Time worked and leave taken is reported in my.wisconsin.edu, in the Time and Absence app.

• my.wisconsin.edu

Please see the Universities of Wisconsin Leave Reporting webpage below for full details on leave reporting requirements.

Crafts Workers

Crafts Workers are granted vacation hours according to Universities of Wisconsin Policies SYS 1210 and SYS 1238. Please see the Universities of Wisconsin Vacation Overview webpage below for more information.

University Staff

Eligible university staff are granted 36 hours of personal holiday per year at time of hire, and again at the start of the fiscal year, July 1.

University staff must use personal holiday hours by the end of the fiscal year, June 30.

Personal holiday hours are prorated for part-time employment.

Personal holiday hours cannot be carried over.

(The fiscal year is July 1 – June 30)

University Staff

Eligible university staff project and permanent employees earn 5 hours of sick leave per biweekly pay period (130 hours per year), prorated for part-time employees.

Sick leave is prorated for part-time employment.

For full details on eligibility and usage of sick leave please see the Universities of Wisconsin Sick Leave Overview below.

Please submit the Paid Parental Leave Request Form to UWM’s Human Resources Department.

• Paid Parental Leave Request Form

Email: hr-leave-coordinator@uwm.edu

Mail or in-person delivery:

ATTN HR Leave Coordinator

Human Resources

Engelmann Hall, Room 125

2033 E. Hartford Avenue

P.O. Box 413

Milwaukee, WI 53201-0413

The Federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide you with the right to take job-protected leave with continued medical benefits when you need time off from work for the following reasons:

• To care for yourself.
• To care for a family member who is seriously ill.
• To care for a newborn or newly adopted child.
• To attend to the affairs of a family member who is called to active duty in the military.

For full details on eligibility and usage of FMLA and WFMLA leave please see the Universities of Wisconsin Family and Medical Leave Overview below.

The Catastrophic Leave Program allows the continuation of salary and benefits for an eligible employee who has a catastrophic need and has exhausted all paid leave.

Employees may also donate earned paid leave credits (except for sick leave or compensatory time) to employees who have a catastrophic need at their own, or at a different, Universities of Wisconsin institution.

For full details on eligibility and usage of Catastrophic Leave, and for information about donating paid leave credits, please see UWM’s Catastrophic Leave Policy.

• UWM’s Catastrophic Leave Policy

Faculty, Academic Staff, Limited Appointees, and University Staff employees that earn sick leave, who request to serve as a bone marrow or a human organ donor, are eligible for a paid leave of absence. During the paid leave of absence, you are not required to use any paid leave.

For full details on requesting a leave of absence for bone marrow or human organ donation please see the Universities of Wisconsin Bone Marrow and Human Organ Donation Overview below.

Universities of Wisconsin employees who meet certain requirements are eligible for military leave benefits through the State of Wisconsin. Eligibility for military leave is determined by appointment type and the nature of the military leave.

For full details on eligibility and usage of military leave please see the Universities of Wisconsin Military Leave Overview below.

For the following leave situations please see the Universities of Wisconsin Miscellaneous Leave Provisions webpage for more information on eligibility and how to utilize leave.

• Jury Duty
• Time Off to Vote
• Bereavement (Death of a Family Member)
• Faculty Sabbatical
• Election Official Service
• Hostage Leave

An unpaid leave of absence will significantly affect benefits programs you are enrolled in. Please see the Universities of Wisconsin Leave of Absence webpage below for full details on taking an unpaid leave of absence. Please also contact UWM’s Benefits Office (benefits@uwm.edu) for more information about the consequences of an unpaid leave of absence.