Workday will go-live at all 13 Universities of Wisconsin (UWs) campuses in July. This project, which will affect all employees, will standardize and modernize our business processes across the UWs. Thanks to the efforts of colleagues at UWM and across UWs, we will begin working in the system in July 2025.
To help prepare you for the transition to Workday, the Administrative Transformation Program (ATP) team has created training courses, job aids and other resources.
Workday for UWM employees
All employees will use Workday to perform Employee Self-Service tasks. See examples below of some of the tasks you’re able to do and view.
Tasks you’re able to do:
- Submit your time worked
- Request time off
- Update your address and personal information
- Initiate requisitions to purchase goods or services
- Submit expense reports
- Complete performance reviews
- Apply for internal jobs
- Sign up for training (Learning Management)
Tasks you’re able to view:
- Leave balances
- Payslips
- Organization chart
- Workday training history
Workday for UWM managers
All managers will use Workday to perform Manager Self-Service tasks. See examples below of some of the tasks you’re able to do and view.
Tasks you’re able to do:
- Approve timesheets
- Create work schedules
- Approve time-off requests
- Assign learning courses to staff
- Generate reports with real-time data
- Create and approve expense reports
Tasks you’re able to view:
- Team Absence Calendar
- Team work schedule
- New hire onboarding progress
- Organization chart
- Payslips
- Organization chart
- Workday training history
Training for Employee Self-Service and Manager Self-Service
Formal training is not required to complete Employee Self-Service and Manager Self-Service tasks in Workday. However, taking the training course will help prepare you and support your transition to Workday.
- In May, look for details including job aids, how-to-videos and other resources to guide you.
Workday for Finance, HR, Purchasing and Research Administration Staff
If you work in finance, human resources, purchasing or research administration, most of the work you perform today will move into Workday. Training begins in March, and you will have access to Workday to practice over the four months before go-live. Several modes of training will be available, including computer-based training courses, live webinars, instructor-led courses and office-hour sessions to answer your questions. Additional resources include how-to videos and job aids.
- Employees eligible for Workday training, starting in March, will be notified on Feb. 19.
Questions about Workday training?
A new Workday website is being developed and will include resources and information about who to contact for training assistance. You will receive a reminder and link to the website when your training officially begins.
How to prepare for Workday
To help you prepare for the changes ahead, check out What Workday Means for You. You will find videos, overviews and short demonstrations that highlight the changes for your role.
RAMP for research administration employees
RAMP training will occur April-June for UWM employees who work in research administration. Employees who are eligible for RAMP training will receive an email about the sign-up process in mid-March.
We will share more information with employees regarding training and resources as we move closer to go-live in early July.