Per UW System Administrative Policy 1228, all employees who work remotely or at an alternate work location, rather than a designated University of Wisconsin-Milwaukee location, are required to complete a Telecommuting Agreement Form each fiscal year. This policy is intended to enhance flexibility in work arrangements while ensuring operational efficiency.
Who is Affected?
Employees, with the exception of faculty and instructional academic staff, who work remotely on a regularly scheduled or full-time basis are required to complete a telecommuting agreement form.
Faculty and instructional academic staff who are assigned a remote work site, work out-of-state, work internationally, or who work remotely and do not have a workspace or office at UWM are required to complete a telecommuting agreement form. More information about faculty and instructional academic staff requirements can be found in Appendix A of the Manager’s Guide to Telecommuting.
How to Submit a Telecommuting Request
To request telecommuting approval, please follow the step-by-step instructions and video: Request Flexible Work Arrangement in Workday – Employee
Important Changes in Workday:
- Managers will now receive a prompt asking whether an employee is a “Fieldworker” employee.
- A fieldworker is an employee whose official work requires the employee’s presence at various locations other than their headquarters location at least 33% of the time (as a requirement of the position).
- This designation is important for tax and travel reimbursement purposes.
- For employees designated as fieldworker, the headquarters city should be listed as either the fieldwork location or their home/alternative work location.
- Flexible work arrangements cannot be edited after approval. Any changes to your flexible work arrangement will require ending the current arrangement and submitting a new flexible work arrangement for approval.
Time Frame and Renewal
Remote work arrangements may not be longer than one year. The Telecommuting Agreement Form must be completed each fiscal year. All Telecommuting Agreement Forms expire annually on June 30. Employees currently telecommuting must complete a telecommuting agreement form by Sept. 30.
Policies
- UW System Administrative Policy 1228
- UWM SAAP 7-16 Interim Telecommuting Policy
- UWM Interim Telecommuting Guidelines
Resources
Questions?
Please review the Manager’s Guide to Telecommuting or contact your supervisor or assigned HR Business Partner.