UW System Restructuring Project Update, September 17, 2018

UW Colleges and UW-Extension Restructuring Weekly Project Update

Week of September 17, 2018

View PDF version of this page

Project Milestones

Upcoming (or unconfirmed as complete):

  • Communication Roadmap milestones for September
    • Announcement of new faculty governance structure (August – September)
    • Completion of student recruitment/marketing plan and materials (August – September)
    • Distribution of faculty orientation details for branch campus faculty (August – November)
    • Confirmation of new FAFSA schools codes (August – December)
  • 7/31: System – Distribute final 2018 budget transfer
  • 7/31: Finance – UW-Extension Funding Crosswalk for BOR
  • 7/31: Procurement – Initial deep dive into UW Colleges/UW-Extension contracts completed
  • 8/30: Finance – UDDS Placement
  • 8/31: SIS – Bio-demo testing complete
  • 9/12: Finance – Transfer outstanding PR/GPR debt to RIs
  • 9/28: Regions – Faculty finalize curriculum decisions for 19-20
  • 9/28: Finance – Identify a funding stream for leased properties
  • 9/30: Regions – Complete orientation of all new regional hires and transitioning employees
  • 10/1: SIS – Data Migration Phase 1 completed
  • 10/1: Regions – First run of MILER MAAD extracts on all campuses for AY 2018-19
  • 10/1: Libraries – Identify system-wide purchase recommendations for College perpetual access resources
  • 10/1: Libraries – Examine opportunities for efficiencies in ILL borrowing and lending
  • 10/1: Regions – Receiving Institutions create crosswalk between old and new UDDS by employee

Service Transitions

Upcoming:

  • Conduct and Compliance
  • Law Enforcement, Emergency Planning
  • Risk Management

Functional and Regional Team Updates

Project Management Office (PMO)

Completed:

  • Continued analysis of coursework and enrollment data at UW-Green Bay, UW-Stevens Point, and branch campuses
  • Worked with the Campus Relationship Leads (CRLs) at RIs to update the status of the services in their portfolios
  • Created Steering Committee presentation and held meeting on 9/14

Upcoming:

  • Continue to support CRLs with expedited transitions
  • Work with UW System Office of Policy Analysis and Research to refine budget and tuition models for UW-Oshkosh and UW-Green Bay
  • Finalize timeline for UWCS close-out

Project Communications Office (PCO)

Completed:

  • Met with UWSA Communications and External Relations to go over restructuring communications and outreach plan for Fall 2018
  • Worked with PMO to develop new format for the Weekly Project Update, which will be rolled out in October.
  • Drafted response to Karen Herzog of the Milwaukee Journal Sentinel and worked with RIs on meeting tight deadline. Read the story.

UW-Eau Claire: UW-Barron Country – Bi-weekly updates

Bi-weekly updates – No Update this Week

UW-Green Bay: UW-Marinette, UW-Manitowoc, UW-Sheboygan

Completed:

  • Preparing for Mock 3.0 of data conversion SIS testing
  • Huron met with deans to discuss initial findings of academic portfolio modeling
  • Signed amended MOU

Upcoming:

  • Huron to present final analysis of cost-to-educate

UW-Madison: UW-Extension Cooperative Extension, Public Media, and Conference Centers – Bi-weekly updates

Bi-weekly updates – No Update this Week

UW-Milwaukee: UW-Washington County, UW-Waukesha – Bi-weekly updates

Completed:

  • Opening Day held for College of General Studies

Upcoming:

  • Amendment to MOU is being reviewed
  • New UWM-wide website is being developed
  • Community outreach events are planned for 9/14/18
  • Restructuring of UWM functional teams is ongoing

UW System Administration: UW-Extension Continuing Education, Outreach and E-Learning; Division of Business and Entrepreneurship; Instructional Communications Systems (ICS); Wisconsin Humanities Council; Wisconsin Institute for Public Policy and Service (WIPPS) – monthly updates

Monthly updates – No Update this Week

UW-Oshkosh: UW-Fox Valley, UW-Fond du Lac

Completed:

  • Received countersigned amendment of MOU with UW System and discussed implications with affected CRLs
  • Briefed Faculty Senate on Restructuring progress since the end of spring 2018
  • Finalized content for and led September 11 Lake Winnebago Restructuring Steering Committee meeting
  • Posted 12 decisions on Oshkosh Restructuring webpage
  • Obtained signature of decisions on curriculum, scheduling, mascots, and team colors
  • Finalized Huron’s statement of work for continued project management support
  • Submitted statement of work to UW System for review

Upcoming:

  • September 25 Lake Winnebago Restructuring Steering Committee meeting
  • Assignment of roles and responsibilities associated with employee-facing communications roadmap
  • Dissemination of final employee-facing communications roadmap
  • Exploration of amendment of foundations section of MOU with UW System

UW-Platteville: UW-Richland, UW-Baraboo/Sauk – Bi-weekly updates

Completed:

  • Chancellor Shields held convocations at all three campus locations
  • Emergency notifications set up for branch campuses and already used when classes were canceled at UW-Platteville Richland because of flooding

UW-Stevens Point: UW-Marathon County, UW-Marshfield

Completed:

  • Met with regional leads regarding cost to educate model and debriefed conversations with deans

Upcoming:

  • Present final cost to educate model to UWSP stakeholders
  • Student Support Services to begin transitioning in October

UW-Whitewater: UW-Rock County – Monthly updates

Monthly updates – No Update this Week

Functional Teams

No updates this week.