Campus Departments: As the UWM Student Union is sustained by student fees, Event Services is focused on ensuring the availability of meeting space in the facility for student organizations. Campus department meeting room usage is restricted, requiring meetings to be scheduled between the hours of 7:00 a.m. and 3:00 p.m. If that is not possible, departments can request to meet after 3:00 p.m. by going through a special appeal process. This is done by emailing us at firstname.lastname@example.org.
Upon approval, campus departments are permitted to reserve space in any of the Union’s multi-purpose rooms at any time when the UWM Student Union is open. Multi-purpose requests are processed by the request to use event space form or our WebApp.
The Union Business Office requires all individuals, who reserve space in the Student Union as a representative of a campus department, to be authorized by the business signature authority for the department represented. Event Services manages this database, confirming signature authority in conjunction with the UWM Internal Audit Department.
- Adding or Removing Contacts: Individuals can be added or removed from department contacts lists by filling out the Pre-Authorization of Direct Charge – Adding/Removing Contacts form.
- New Departments or Billing String Changes: New departments and billing string changes can be edited with the Pre-Authorization of Direct Charge – New Clients/Billing String Changes form.
Once these forms are to be sent back to Event Services, please allow 1 to 2 weeks for processing.
Room usage is at no charge to campus departments. However, any equipment added to the reservation requires payment. Please see the pricing lists for the costs. Campus departments are not allowed to rearrange rooms themselves. If the room is rearranged, the furniture must be returned to the standard set up of the room before leaving. If this is not done, departments may be charged a reconfiguration fee.
Campus departments are charged for audio visual equipment usage, dedicated labor, room set-up fees, and conference aid (set-up) equipment.