RSO Contract Text

Registered Student Organization Contract

UNIVERSITY STATUS AND LIABILITY: Student organizations are considered to be affiliated with, but not official units of, the University. As a condition for continuation of the affiliation relationship, the organization agrees to abide by University regulations. In return, the student organization gains access to selected University facilities and resources. Student groups may only identify themselves with the University by using the following format in the organization name: “Club XYZ at the University of Wisconsin-Milwaukee.” The name or actions of the student organization must not imply University endorsement of the organization’s purpose or activities, or imply that the organization is speaking on behalf of the University or any of its divisions or departments. Student organizations may not use the University’s name or logos in any advertisements, web pages, or other printed or electronic materials without express, written permission. The registration process has been developed to give the university community an accurate listing of active student groups on campus. Registration does not mean the university supports or adheres to the views held or the positions taken by registered student organizations. The organization and its officers are responsible for their debts. UWM is not liable for debts incurred by the student organization. Responsibility for any action which violates federal, state, local laws and ordinances or University policies must be assumed by the individual group’s officers and members. Students are subject to local, state, and federal laws, local ordinances and safety codes. The University expects that all student organizations will prevent unlawful actions in connection with their activities. Failure to do so could subject student organizations, the officers and members to disciplinary action. Student organizations found in breach of the Board of Regents policies, UW System policies or UWM policies, rules and regulations, including the Discriminatory Conduct Policy, are subject to disciplinary action. The organization acknowledges that its activities, including some which may occur on UWM’s campus, are not eligible for liability protection under the State of Wisconsin Self-Funded Liability Program and need to obtain a special-event(s) liability insurance at its own expense. For the privilege of holding any of its events on the premises of the University of Wisconsin System, the organization hereby agrees to hold harmless and indemnify the Board of Regents of the University of Wisconsin System (UWS), its officers, employees and all of its agents from any and all liability, loss, damages, costs or expenses which arise out of the negligent act or omission of any of its members, agents or invitees to any of its activities held on the premises of UWS.

MEMBERSHIP: Unless the nature of the organization entitles it to an exemption in accordance with applicable laws, no student may be denied admission to, participation in or the benefits of, or be discriminated against in any service, student organization, program, course or facility of UWM because of race, color, creed, religion, age, sex, sexual orientation, gender identity or expression, national origin, ancestry, disability, pregnancy, marital or parental status, political affiliation or belief, arrest or conviction record, veteran status, or any other protected group documented by applicable federal or state laws.

UWM Students: Student organizations are groups whose regular membership is comprised of and controlled by students enrolled at UWM (student-led) The primary membership of a student organization is currently enrolled UWM students. Student organization officers must meet additional enrollment requirements.

Non-Students: Student organizations may include non-student members, but they may not serve as officers, vote or have a controlling interest in the organization.

Faculty/Staff Advisors: Faculty/Staff Advisors must be current UWM faculty or staff members who have met all ongoing employment requirements, including required trainings, and are in good standing with UWM. The advisor’s role is to support and work collaboratively with the students, sharing responsibility for the organization and its events. The student organization advisor serves as an agent to the University in a voluntary capacity (at-will) to the designated registered student organization and provides guidance, advice, and direction to the members of the organization. The student organization advisor has a significant role in the development and continuity of a student organization. This relationship between the recognized student organization and the advisor is considered ongoing until UWM Student Involvement is notified of a change in advisor status. * UWM Student Involvement reserves the right to remove a faculty/staff advisor from this role with a student organization. Additional information is available in the Student Organization Manual.

DIRECTORY INFORMATION: The Family Educational Rights and Privacy Act (FERPA) of 1974 as amended allow certain categories of public information which the University has designated “directory information” to be made available to the public upon request. The following categories of information about individual students is considered as public, or directory information, and will be released, upon request, to any inquirer unless you specifically request that your information be withheld: Student name, Address, Email address, Telephone number, Designation of school/college (year in school), Enrollment status (part/full time), Major field of study, and Participation in officially recognized activities and sports. Records pertaining to student organizations that are not directory information will only be released to the officers of the organizations or as otherwise permitted or required by law. I understand that organizational officers are required to be enrolled in at least half-time status in order to serve. As such I consent to have my enrollment status released to any organizations in which I am serving as an officer and understand that my ability to hold my position is contingent on maintaining at least halftime enrollment status throughout the duration of my term. All other individuals requesting non-directory information about a student organization must submit a public information request to Custodian of Public Records:

Julie Kipp, Custodian of Public Records

University Relations and Communications

University of Wisconsin-Milwaukee, Chapman Hall 180,

Post Office Box 413,

Milwaukee, Wisconsin 53201-0413

Telephone: (414)229-2849; e-mail:

SIGNATURES, LIABILITIES & VERIFICATION: Individuals have read the above “University Status and Liability” statements and are aware of the rules published in the Student Organization Manual ( Signatures certify that they are authorized by the organization on the Student Organization Profile form to sign on its behalf and that the organization agrees to the above statements. Student officers agree to accept liability and responsibility for University property, office space, or equipment in the care of the student organization and agree to reimburse UWM for any property damages or missing items that occurred while they were an officer of the organization listed on the Student Organization Profile form.

**This contractual agreement begins after the officers and advisor signs the completed org profile which is accessed by the organizations portal administrator

** **DO NOT print and sign this form. Electronic signatures will be used.**

Updated July 2017

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