Any discussion or deliberations held on actions in relation to the utilization of funds and/or resources received from segregated university fees could be considered public record. If these discussions are recorded in any manner, the recording must be available to the public upon request. This includes the use of electronic mail.
“Record” means any material on which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, which has been created or is being kept by an authority. “Record” includes, but is not limited to, handwritten, typed or printed pages, maps, charts, photographs, films, recordings, tapes (including computer tapes), computer printouts and optical disks. “Record” does not include drafts, notes, preliminary computations and like materials prepared for the originator’s personal use or prepared by the originator in the name of a person for whom the originator is working…” (Wisconsin Statutes, Chapter 19, Subchapter II, Public Records and Property, 19.32 Definitions)
Students should exercise caution when discussing items on electronic media because the confidentiality of such material cannot be guaranteed. Electronic mail and all computer files are routinely backed-up by UITS and stored. Any electronic messages are accessible through the discovery process in the event of litigation and may also be accessible under the Wisconsin Freedom of Information Act. Therefore, it is suggested that electronic mail should be a means of communicating only information you would be willing to share publicly. If you have any questions, please contact Student Involvement.
Release of Public Information
The Family Educational Rights and Privacy Act (FERPA) of 1974 as amended allows certain categories of public information which the University has designated “directory information” to be made available to the public upon request. The following categories of information about individual students is considered as public or directory information and will be routinely released to any inquirer unless you specifically request your information be withheld: Student name, Address, Email address, Telephone number, Designation of school/college (year in school), Enrollment status (part/full time), Major field of study, and Participation in officially recognized activities and sports. Records pertaining to student organizations that are not directory information will only be released to the officers of the organizations. All other individuals requesting non-directory information about a student organization must submit a public information request to Kathryn Amato, Custodian of Public Records, University Relations and Communications, University of Wisconsin-Milwaukee, Chapman Hall 180, Post Office Box 413, Milwaukee, Wisconsin 53201-0413; telephone (414)229-6260; e-mail: firstname.lastname@example.org.