Student Organization Annual Planning Calendar

Student Organizations at UWM Annual Planning Calendar
This planning calendar is designed to help student organizations plan ahead for the year. Because dates for particular events change from year to year, only general time frames are listed. Specific dates for a given year will need to be researched by the organization.

E-mail announcements:
The Center for Student Involvement (CSI) frequently sends email announcements to the four primary contacts and the primary advisor of currently registered student organizations. These emails contain important information for your organization including fundraising opportunities, important due dates and deadlines, policy announcements and other time sensitive information. Please make sure your organization contact email information is current at all times. To see what email is currently listed for your organization, go to www.activities.uwm.edu and locate your organization in the list of student organizations under the “Resources” tab (Ctrl+F will provide you with a key word search box to assist you). Previous email announcements sent to all organizations are published online as the “Leading Edge” newsletter available to all organization members at http://www4.uwm.edu/sao/newsletterpubs.cfm

On-going Applications, proposals, opportunities, etc.:
New Organization Registration/Chartering and reactivation of previously registered organizations (www.activities.uwm.edu and contact the Center for Student Involvement at 414-229-5780) Topical Workshops/Org Training (Visit PantherSync for updated trainings) Revised/amended Constitutions and Bylaws (submit for approval to Center for Student Involvement) Officer Transition meetings with outgoing officers, incoming officers, Faculty/Staff Advisor and Center for Student Involvement staff (include information on equipment inventories, bank account signatories, email and webpage passwords, etc.) Senate Appropriations Committee (SAC) funding proposals and meetings (Contact SAC at 414-229-1750). Large Grants (over $700) are only accepted for hearings in November and April, www.sa.uwm.edu
Check organization mailbox at least once a week!

Plan Ahead!
Once a week, check mail box and organization email for announcements. Always keep a photocopy of any application, form, proposal, nomination or other item that is submitted on behalf of the organization (keep an electronic copy if it was submitted electronically). Add your organization’s officer elections to the month they take place in and use the Quick Reference “Officer Transition” to add pre-election and post-election activities to assist your organization with a smooth transition to new leadership. Add major events and activities of the organization to the planning calendar to customize it for your organization.

July
Senate Appropriations Committee (SAC) large grant allocations for fall become available for expenditure

August
Student organization annual Registration Renewal forms become available (required registration) Access list for student organization Union office spaces expires (submit new access list)

September
Student organization annual renewal forms due (required registration, may include inventories & other obligations) Access list for student organization Union office spaces expires (submit new access list) Student Organization Sign up for “Student Opportunities Expo” tables deadline Student Organization tables at “Student Opportunities Expo” Welcome Week events campus wide/Pantherfest Check organization mailbox at least once a week

October
University Open House Check organization mailbox at least once a week.

November
Senate Appropriations Committee (SAC) Large Grant hearings for spring events Proposals for partnerships/co-sponsorships with Union Programming for spring Check organization mailbox at least once a week

December
Update information for all organization contacts* Check organization mailbox at least once a week

January
Annual Student Organization Achievement Award nominations available Senate Appropriations Committee (SAC) large grant allocations for spring become available Access list for student organization Union office spaces expires (submit new access list) Check organization mailbox at least once a week

February
Check organization mailbox at least once a week Union Policy Board (UPB) applications for Union office space due (contact Student Association for UPB information 229-4366, http://www.uwm.edu/StudentOrg/sa/main/pages/)

March
Proposals for partnerships/co-sponsorships with Union Programming for fall Annual Student Organization Achievement Award nominations due date Check organization mailbox at least once a week Spring Break week

April
Senate Appropriations Committee (SAC) large grant hearings for fall events Annual Student Organization Achievement Awards Ceremony Student Association Elections, www.sa.uwm.edu Check organization mailbox at least once a week

May
Union office space leases expire (Union Policy Board) Access list for student organization Union office spaces expires (submit new access list) Check organization mailbox at least once a week

June
Newly elected Student Association officers take office Union office space new leases begin (Union Policy Board) Access list for student organization Union office spaces expires (submit new access list) Update contact information for all organization contacts* Spring Graduation Check organization mailbox at least once a week

*Update contact information to insure that there will be someone authorized to do business for the organization if some/many of the current contacts will not be enrolling at UWM for the next semester (graduating, transferring, study abroad, etc.).


Additional Information