Ticket Policy for Admission Events (this includes events with a suggested donation)

An admission event is an activity with a cover charge or a suggested donation amount necessary for entrance.  Events without either monetary requirement for admission or a suggested donation are not admission events and do not need to follow these procedures.

  1. Tickets for events sponsored by student organizations and University departments (lectures, concerts, plays) may be sold either at staffed lobby booths or the Bookstore. Sales must be in accordance with University solicitation regulations (UWS 18.11(8), as well as the Ticket Preparation, Advance Sales and Distribution Procedures available from Student Involvement. If the event will be held in a Peck School of the Arts (PSOA) facility, the PSOA Box Office may also be an option for advance ticket sales.
  1. “Every ticket or other evidence of the right of entry to any amusement, game, contest, exhibition, event or performance given by or under the auspices of the University of Wisconsin System, or an institution or center of the University of Wisconsin System, shall be considered a revocable license to the person to whom the ticket has been issued and shall be transferable only on the terms and conditions prescribed on the ticket or other evidence of the right of entry.” Source: Chapter UWS 18 CONDUCT ON UNIVERSITY LANDS— UWS 18.08(12) (a).
  1. “No person may buy or sell a ticket or other evidence of the right of entry for more than the price printed upon the face of the ticket.” Source: Chapter UWS 18— UWS 18.08(12) (b)
  1. Any unsold tickets must be returned to Student Involvement. Failure to return these tickets will result in the student organization being held financially liable.
  1. Any on-campus group activity which is held in the Union and which produces revenue (sales, solicitation, admission charges, donations, etc.) must be registered with Union Reservations & Event Planning Services office. A University cashier and security may be assigned to such events.  If they are, the organization may be charged for those services.
  1. For admission events, the sponsoring organization is responsible for applicable rental charges, ticket sales and collection of admission charges unless otherwise specified by Union Reservations & Event Planning Services.
  1. Revenue generated by the use of segregated university fees must be returned to the organization’s segregated university fee account. This applies to admission fees collected at events that are subsidized (in any form) by segregated university fees money.  Revenue collected at the door will be deposited by the University cashier and transferred to the segregated university fee account administered by Student Involvement.
  1. For non-segregated university fee admission events sponsored by student organizations, the University Cashier will deposit the collected door receipts with Union Operations. After the deduction of the rental charge due the Union, any excess door receipts will be transferred to the student organization’s segregated university fee account within 30 working days after the event.  It sometimes takes 60-90 days after the event to cut a refund check to the organizations.

For additional information see sections Admission Events, Ticket Policy for Admission Events (this includes events with a suggested donation), Ticket Policy for Charitable Events, Ticket Preparation, Advance Sales and Distribution Procedures (for tickets sold by students), Admission Event-Conference Hosting and Refund from Revenue in this Manual.