Financial Responsibilities and Obligations

Student Organization finances are the responsibility of the officers of the student organization. Officers are held liable for all financial obligations incurred by the group. Decisions regarding student organization finances should be made by officers of the student organization without significant influence from outside of the organization. While Faculty/Staff advisors and other University staff provide valuable input and advice, students should lead the decision making process and make the final decision.

All student organization funds fall into one of the three categories listed below. If you have any questions regarding student organization finances, please call Student Involvement at (414)229-5780.

External Revenue – Includes funds that have been generated and collected directly by the student organization without using University resources. Examples of external revenue include organization dues or fundraising that has occurred off-campus. These funds should be deposited with a financial institution such as a bank or credit union. Officers of the student organization are responsible for opening the account with a financial institution and should set up a system to track, reconcile, and maintain records for the account.

***A condition of being allowed to use University resources (such as space in the Union, or grant funds) is that a student organization must provide records on External Revenue upon request by the University.

Internal Revenue – Includes funds that have been generated by the student organization through using University resources such as space or equipment. An example of internal revenue is monies generated by ticket sales for a dance held on campus in the UWM Union. These funds are collected by the University during the event, and deposited into the State Treasury on behalf of the student organization. They are considered State funds. The organization is allowed to use these funds, but must work through the Student Involvement Business Office to make all purchases, etc. to ensure that all expenditures comply with University and State financial policies.

Student Allocations Committee (SAC) Grant Funds – Student organizations may receive grant funds from the Student Association – Student Allocations Committee (SAC). Information on how to apply for SAC Grants is available by contacting the SAC at sa-sac@uwm.edu. SAC grant funds are not disbursed to the organization. They remain in the State Treasury. Once a student organization has been allocated a grant by SAC, they will work with the Student Involvement Business Office to make all purchases, etc. to ensure that all expenditures comply with University and State financial policies.


Additional Information