Your student organization should set up a bookkeeping system if you collect membership dues, plan non-segregated university fee activities, or collect money for any other reason.  A monthly invoice system should be set up to track payments by individuals or organizations in debt to your group.  The invoices must contain the following information:

  1. Name of your organization and the statement “Student Organization at UWM,”
  2. Name and address of debtor,
  3. Amount due and due date,
  4. Description of goods/services for which credit was extended.
  5. Your student organization should keep a copy of all invoices sent to debtors. A receipt should be issued when payment is received.

(Also see Managing Your Money section in this Manual and the Quick Reference Handout: Bank Accounts.)