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Project Management Analytics

In rapidly changing business environments, project stakeholders need access to timely information for making critical business decisions. In this course, you discuss the data that project stakeholders need at each phase of a project and learn a framework for analyzing project data to assess project performance.

Using examples based on real-world events, you practice collecting data, analyzing the results, forecasting the impact and predicting the potential to add value to the business.

Learn to identify important data; create project dashboards; develop algorithms for calculating stoplights for schedule, cost, risk, change and scope; develop data communication strategies; and create presentations for executives based on project analytics.

 

This course can be applied to the Project Management Certificate.

Instructor

Sandra Hoskins, ISP, ITCP, PMP, CSM

Sandra Hoskins, ISP, ITCP, PMP, CSM

As a speaker, mentor, educator, consultant, author and project manager, Sandra Hoskins is committed to working with people who want to create excellence in their life, whether at work, home, play or in their community. Hoskins’ passions are project management ... read more

Who Should Attend

This course is intended for those individuals interested in learning specific techniques and principles associated with creating a collaborative environment leveraging available tools and techniques.

Benefits and Learning Outcomes

Value to the Organization

  • Establishing a framework for collecting the data necessary to effectively as project performance.
  • Applying continuous improvement processes and practices to data collection, analysis and reconciliation.
  • Understanding the importance of integrating the monitoring of performance, collection of data, development of metrics, and driving business.

Each participant will be able to

  • Identify data to be collected across individual projects.
  • Create individual and multi-project dashboards.
  • Develop algorithms for calculating stoplights for schedule, cost, risk, change and scope.
  • develop communication strategies for communicating analytics to project and business stakeholders
  • develop presentation to senior executives based on the project analytics

Course Outline/Topics

Day One

8:30-9am INTRODUCTION

9-9:15 Activity: Getting to Know Each Other – All About You

9:15-10:15 UNDERSTANDING THE TERMS AND PROCESS
•Communicate the difference between measurements and metrics
•Identifying the type of measurements to collect
•Define analysis and the process of reviewing the evidence
•Define analytics and the process of leveraging history
•Answering the Value Proposition
•Collecting the performance-based evidence

10:15-10:30 BREAK

10:30-11 Activity: How to decide what data is available for your projects?
Discuss the level of confidence in the data.

11:00-11:30 ESTIMATING-BASED ANALYTICS
•What type of estimating techniques are used for your projects?
•What is the level of confidence that the team has in the estimates?
•How are actual results collected?
•What is the impact of skill level on the estimates?
•Identify the challenges of collecting time versus cost estimates

11:30-12pm LUNCH

12-12:30 SCHEDULE-BASED ANALYTICS
•What goes into calculating a schedule stoplight indicator?
•What is the impact of managing capacity versus availability?
•What is the impact of external influences on the schedule?
•What is the impact of regulatory impacts on a project?

12:30-1:15 Activity: Develop an algorithm for calculating a schedule stoplight

1:15-1:45 COST-BASED ANALYTICS
•Collecting operational and project costs
•Configuring and using a Cost Stoplight Indicator
•Assessing Earned Value Management (why it doesn’t always work and isn’t always the solution; but when it works, what does it give the team)

1:45-2:15 Activity: Using Earned Value to create a cost stoplight indicator

2:15-2:30 BREAK

2:30-3 QUALITY-BASED ANALYTICS
•Identifying the conformance and non-conformance costs
•Calculating the cost of quality
•Leveraging the 7 tools of quality
•Collecting quality measurements and developing metrics

3-3:30 Activity: Analyzing the quality measurements and
determining the impact of poor quality

3:30-4 THE IMPACT OF SCOPE MANAGEMENT ON CORE RESULTS

4-4:30 DAY ONE – REVIEW AND TOPIC DEBRIEF (QUESTION AND ANSWER)
(4:30 – 5:00 is used as contingency time)

Day Two

8:30-8:45am RECAP FROM DAY ONE – ANSWER QUESTIONS

8:45-9:30 RISK-BASED ANALYTICS
•Discuss the importance of the Probability, Impact, and Detection Variables
•Creating a risk repository
•Assessing the risk results
•Forecasting the impact of a triggered risk event

9:30-10 Activity:Creating a risk reduction strategy to mitigate or
eliminate the impact of risks that have become systemic

10-10:15 BREAK

10:15-10:45 CHANGE-BASED ANALYTICS
•Discuss the importance of collecting actual impact data for changes to scope, time, cost, quality, risk, product, and project deliverables
•Creating a change repository
•Assessing the impact of change on projects, portfolios, and the organization

10:45-11:15 Activity: Develop a change stoplight indicator to determine
the impact of a change prior to submitting the change for approval

11:15-12pm RECONCILING AND REPORTING
•Monitoring project performance to collect measurements
•Developing a lean process for reconciling estimates to actuals
•Types of reports, including but not limited to:
•Burndown Charts
•Cashflow Reports
•Capacity Planning
•Project Overview

12-12:30 LUNCH

12:30-1:30 CREATING A PROJECT, PROGRAM, AND PORTFOLIO SCORECARD
•Determining what to collect to communicate at the project level
•Determine what to communicate at the program level
•Determine what to communicate at the portfolio level
•What keeps executives up at night?
•What to communicate to executive stakeholders?

1:30-2:15 Activity: Create a project scorecard based on existing
metrics and determine what additional metrics are required

2:15-2:30 BREAK

2:30-3:15 CREATING A PROJECT DASHBOARD
•Assessing 360-degree project metrics
•Developing a dashboard for communicating the past versus actual state of the project
•Learning to tell a story with data

3:00-4:15 Activity: Creating a project dashboard and crafting a
presentation to the senior project stakeholders and customers.

Date: Wednesdays,, January 13, 20, 27

Delivery Method: Live Online

Time: 8:30am-3pm CT

Platform: Zoom

Instructor: Sandra Hoskins, ISP, ITCP, PMP, CSM

Fee:

$845 by Dec 29
$895 after Dec 29

CEUs: 1.4

Enrollment Limit: 24

Program Number: 5025-13075

Note: Participants will receive instructions for logging into Canvas to access course materials and Zoom links approximately one week prior to first class.

Registration Deadline: Jan 12, 2021

Register Now

Date: Mon, Apr 12, 19, 26

Delivery Method: Live Online

Time: 8:30am-3pm CT

Platform: Zoom

Instructor: Sandra Hoskins, ISP, ITCP, PMP, CSM

Fee:

$845 by Mar 29, 2021
$895 after Mar 29, 2021

CEUs: 1.4

Enrollment Limit: 24

Program Number: 5025-13081

Note: Participants will receive instructions for logging into Canvas to access course materials and Zoom links approximately one week prior to first class.

Registration Deadline: Apr 6, 2021

Register Now

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