Microsoft Teams

Microsoft Teams Image

What Is Microsoft Teams?

Microsoft Teams is a collaboration and chat solution that is integrated in the Office 365 ecosystem. Functionally, it will be replacing Skype for Business as the official communications standard. Some notable differences include, but are not limited to:

  • Group chat and threaded chat functionality
  • Accessible as a desktop application, smartphone app, and a website
  • Collaboration tools integrate with Office 365

How To Use Teams

  • Instant Messaging
    • Chat with your coworkers or colleagues in an easy to use interface.
    • Privately message a single person, or message an entire team.
  • Video Conferencing
    • Use Teams to make face-to-face conversations using a webcam or your smartphone’s camera.
    • One-on-one or group video conferencing.
  • Voice-Over-IP
    • From a chat window or the mobile app, you can make audio-only communications with your colleagues, just like a phone call.
  • Sharing and working on files
    • Using teams, you can share Office 365 documents with your colleagues. Word, Excel, PowerPoint, SharePoint, OneNote, and Planner files are able to be shared and collaborated on.
    • Live edit files right there in Teams with your chat conversation, making collaboration easy.

More On Teams and Groups

  • Teams are collections of people, content, and tools that center around different projects and jobs within an organization. In Microsoft Teams, team members can have conversations and share files, notes, and more, all in one place.
    • Teams can be created to be private to only invited users.
    • Teams can also be created to be public and open and anyone within the organization can join (up to 2500 members).
    • Click Teams  on the left side of the app and then open a team to see its channels. You need to be a team owner to create a team or add members, but anyone on the team can add channels.
    • An owner of a team can easily add members by clicking More options next to the team name and click Add member. You can also add people who work outside of the university to a Team, as long as their organization also uses Office 365.
  • Channels are there to help keep team conversations organized. You can dedicate channels to specific topics, projects, disciplines—whatever you like.
    • Team channels are places where everyone on the team can openly have conversations. Private chats are only visible to those people in the chat.
    • To add a channel, click More options next to the team name and select Add channel.

More On the Interface

Within the Teams app, there are a number of sections you can navigate through, using the bar on the left side of the window (laptops and desktops) or on the bottom of the screen (Android and iPhone).

  • The Activity tab is a spot to see what has been happening across the team. Use it to see new messages that have been posted in chat channels, as well as seeing if you have been mentioned specifically, indicated by a big red @ symbol.
  • The Chat tab is where you can access all of the individual chats you are a part of. Here you can also start new chats with anyone in your organization. Within a chat you can share files and work on them with others or make video calls, making collaboration easy.
  • The Teams tab is where you can see the teams that you are a part of, and below the team name you can see all the channels that have been configured for it. New channels can be easily added or removed by the team owner. In the channel chats, you can reply to specific messages to start a new thread, keeping everyone’s responses organized.
  • The Meetings tab gives an easy way to see your Outlook calendar and all of your appointments, as well as allowing you to schedule meetings right there in the Teams app.
  • The Files tab lets you see all of the files that have been shared with you in your team chats. It also gives you direct access to your downloads folder and Microsoft OneDrive. Double-click any file to edit it with out ever leaving Teams.
  • The Assignments tab is a tool for teachers to create, distribute, track, and review student work. Students use the tool to track due dates, turn in their work, and check feedback.
  • The Calls tab (smartphone only) gives an overview of the VOIP calls you have made using Teams, letting you see how long the call lasted as well as an easy way to contact them back, by chat, video, or phone call.

How To Get Teams

    • Web
      • Just navigate to teams.microsoft.com and log in with your UWM credentials.
      • Or choose the app launcher from any Office 365 app and choose Teams
    • Desktop Computer
      • Windows: go to your Start Menu and search for and open Software Center
        • Look for the Microsoft Teams icon, double-click it, then click the blue Install
        • You can then launch it from the desktop shortcut that is created.
      • Mac: launch Self Service from the finder search field, either by the magnifying glass in the corner or by hitting CommandSpacebar on the keyboard
        • In the Featured section you will see the Teams icon, so click the Install button below it.
    • Smartphones/Tablets
      • Android Smartphone/Tablet
      • Apple iPhone/iPad
        • Follow the link Microsoft Teams App, tap Get
        • Or, go to the Apple App Store and search for Microsoft Teams, tap Get

More Information On Teams