Additional Documentation

Verification

Verification is a process in which the university makes sure information reported on the FAFSA is accurate. Not everyone is selected for verification, and not everyone has to verify the same items. Our office will submit changes to your FAFSA if required. The verification process can take approximately 3-6 weeks to complete.

The following types of documentation are requested via email and reflected in your PAWS To Do List.

  • Forms can be found under the Forms tab, be sure to select the right year.
    • Complete, print, and submit required documents via mail, fax, or in-person. Do not email forms that include social security numbers.
  • Tax information that needs to be verified must come from the IRS. Personal copies of tax returns are not acceptable.
    • Use the IRS Data Retrieval Tool (DRT) if you can.
      • To transfer data from federal returns to the FAFSA, log into your FAFSA approximately 2 weeks after electronically filing your taxes. Watch this short video to learn how to use the IRS DRT.
    • If you are unable to use the DRT, request a Tax Return Transcript from the IRS.
    • If these options do not work, follow additional instructions on your verification worksheet.
    • If you aren’t required to file a tax return, indicate that on the worksheet. You will need to submit an IRS Verification of Non-filing letter which must be obtained directly from the IRS by completing form 4506-T .  In addition, you will need to submit W2’s if you had any employment.

There are strict deadlines, so the verification process must be completed in a timely manner.  Failure to complete verification requirements will prevent you from receiving a financial aid award.

For a Pell Grant, for 2017-18, verification materials must be submitted no later than 120 days after the last day of attendance, or by September 22, whichever is earlier.

For all other programs, verification materials must be submitted and aid eligibility determined no later than the last date of attendance. A loan cannot be offered to you within 2 days of your last date of attendance.

Related Video:

 
Tax Information

Tax information that needs to be verified must come from the IRS. Personal copies of tax returns are not acceptable.

  • Use the IRS Data Retrieval Tool (DRT) if you can.
    • To transfer data from federal returns to the FAFSA, log into your FAFSA approximately 2 weeks after electronically filing your taxes. Watch this short video to learn how to use the IRS DRT.
  • If you are unable to use the DRT, request a Tax Return Transcript from the IRS.
  • If you aren’t required to file a tax return, indicate that on the worksheet. You will need to submit an IRS Verification of Non-filing letter which must be obtained directly from the IRS by completing form 4506-T.  In addition, you will need to submit W2’s if you had any employment.

If you are required to provide tax information, but the above options have not worked for you, look for your situation and find additional information below.

For Individuals Granted a Filing Extension by the IRS for 2016

Typically the IRS allows for a six month extension of time to file your return (October 16, 2017).  Once this date is past, we would require you to submit copies of your IRS tax transcript or utilize the IRS DRT process.  Some exceptions may apply to this.

An individual who is required to file a 2016 IRS income tax return and has been granted a filing extension by the IRS, must provide:

  • A copy of the IRS Form 4868, ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ that was filed with the IRS for tax year 2016;
  • A copy of the IRS’s approval of an extension beyond the automatic six-month (October 16, 2017) extension if the individual requested an additional extension of the filing time for the tax year 2016;
  • IRS Verification of Non-filing Letter (confirmation that the tax return has not yet been filed) from the IRS dated on or after October 1, 2017;
  • A copy of IRS Form W–2 for each source of employment income received for the 2016 tax year.  If self-employed, would need to provide a signed statement detailing the amount of business income to be listed on line 12 of the 2016 Federal 1040 Tax Form; and
  • A signed and dated statement (by both parents, if married) certifying the amount of the individual’s Adjusted Gross Income (AGI) and the U.S. income tax paid for the 2016 tax year.  For the AGI this would be the amount on line 37 for the 1040 tax form.  For taxes paid, this would be the amount on line 56 of the 1040 tax form.  If you file a 1040A or 1040EZ, list the amounts on equivalent line of the appropriate tax form used.

Example:  For the 2016 tax year, I (insert name) and my spouse (if married, insert name) have been granted an extension from the IRS.  Listed below are the best estimates at this time for the following:

Mother income from work:                                                          Estimated Adjusted Gross Income:                          

Father income from work:                                                            Estimated U.S. Income Taxes Paid:  

For Individuals Who Filed an Amended 2016 IRS Income Tax Return

If an individual filed an amended IRS Federal Income Tax Return for tax year 2016, provide both items:

  • 2016 IRS Tax Return Transcript
  • A signed copy of the 2016 IRS Form 1040X, “Amended U.S. Individual Income Tax Return,” that was filed with the IRS.
For Individuals Who Were Victims of IRS Identity Theft

If an individual was a victim of IRS Identity Theft, provide both items:

 A copy of the Tax Return Database View (TRDBV) transcript for 2016

    • Note: A victim of IRS identify theft must contact the IRS at 1-800-908-4490. Upon authentication of the tax filer’s identity, the IRS will provide, by U.S. Postal Service, a printout of the required tax filer’s 2016 IRS income tax return information (TRDBV).
  • A signed and dated statement (by both parents, if married) indicating the individuals were a victim of IRS tax-related identity theft and the IRS is aware of the tax-related identity theft.

Example:  I, (insert your name), was a victim of IRS tax-related identity theft and the IRS has been made aware of this tax-related identity theft.

 
For Individuals Who Filed Non-IRS Income Tax Returns for 2016

If an individual filed or will file a 2016 income tax return with Puerto Rico, another U.S. territory (e.g., Guam, American Samoa, the U.S. Virgin Islands, the Northern Marianas Islands), or with a foreign country (in which a tax transcript is provided free of charge), please provide a signed copy of that 2016 income tax return.  You also need to convert amounts to U.S. Currency and detail the equivalent line of the following information:

Mother income from work:                                                          Adjusted Gross Income:               

Father income from work:                                                            Income Taxes Paid:  

Other types of documentation

We may need to verify additional information. If so, you will be able to view any details by selecting each item in your PAWS To Do List. Examples of additional information we may need to verify include:

  • Citizenship
  • Selective Service Registration
  • Bankruptcy
  • Loan Default
  • Loan Discharge
  • Veteran Status
  • Social Security Number/Name/Date of Birth Discrepancies