What to Use When

Not sure when to use OneDrive, Teams or SharePoint? Take a look at the resources below for more information.

Office 365 File Storage Diagram

 

 OneDriveTeamsSharePoint
DescriptionYour individual file storage space; use instead of your computer’s hard driveWorkspace for your team; use to replace email communication and connect to Office 365 appsPublishing space for departments/large groups; use to publish content to a group
AudienceYou and those you choose to share withYour workgroup which could include people from outside of UWMYour department, committee, project or other large group; could include people from outside of UWM
Data Classifications ProcedureHigh Risk data cannot be stored in OneDrive, but Moderate Risk and Low Risk data can beHigh Risk data cannot be stored in Teams, but Moderate Risk and Low Risk data can beHigh Risk, Moderate Risk and Low Risk data can be stored in SharePoint with proper controls
LongevityWhen an individual leaves the University, all files are deletedFiles in Teams live independently of individualsFiles in SharePoint live independently of individuals
Examples of Content• Personal files
• Work in progress
• Storing files that are on a personal UWM website
• Project files in progress
• Files accessed by members remotely
• Real-time collaboration
• Policies and procedures
• Completed project files
• Storing files that are on a departmental website

UWM KnowledgeBase articles: