{"id":117952,"date":"2025-07-08T13:38:55","date_gmt":"2025-07-08T18:38:14","guid":{"rendered":"https:\/\/uwm.edu\/marcomm\/?page_id=117952"},"modified":"2026-09-02T14:26:08","modified_gmt":"2026-09-02T19:26:08","slug":"prominent-visitor-process","status":"publish","type":"page","link":"https:\/\/uwm.edu\/marcomm\/policies\/prominent-visitor-process\/","title":{"rendered":"UWM Prominent Visitor Process"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"wp-block-paragraph\">UWM&#8217;s Prominent Visitor Process is used by UWM faculty and staff when they are hosting a prominent visitor(s) at UWM for an event, panel, invited speaking engagement, participation in a celebration, or other similar purpose.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Student organizations are not required to, but are encouraged to, engage with this process.<\/p>\n\n\n\n<h2 id=\"h-prominent-visitors-are-outside-parties-of-significance-including-but-not-limited-to\" class=\"wp-block-heading size-h3\">Prominent visitors are outside parties of significance including, but not limited to:<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Elected official(s)<\/li>\n\n\n\n<li>Regent(s)<\/li>\n\n\n\n<li>Universities of Wisconsin senior leader(s)<\/li>\n\n\n\n<li>State of Wisconsin government representative(s)<\/li>\n\n\n\n<li>Federal government representatives(s)<\/li>\n\n\n\n<li>Senior leader(s) from city or county government or local municipalities<\/li>\n\n\n\n<li>International delegation(s)<\/li>\n\n\n\n<li>Individual(s) or organization(s) involved in major fundraising activities with UWM<\/li>\n\n\n\n<li>Other; please contact the chief government relations officer if you are unsure whether a visitor qualifies as prominent.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This process is separate from the approval necessary for \u201clarge-scale events\u201d under UWM\u2019s <a href=\"https:\/\/apps.uwm.edu\/secu-policies\/storage\/other\/SAAP%206-5%20Use%20of%20Facilities%20Policies%20and%20Procedures.pdf\">Use of Facilities Policies and Procedures<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This process is also separate from the Request for Chancellor&#8217;s Attendance or the Request for Provost&#8217;s Attendance. If you are requesting Chancellor or Provost attendance, you should complete those processes concurrently.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>When an event involving a prominent visitor is occurring, the primary point of contact for the event &#8211; typically the organizer of the event &#8211; should complete the prominent visitor form with as much notice as possible.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The primary point of contact is responsible for also notifying and involving all relevant departments\/units necessary to plan and implement a successful event. The details of the event determine who should be notified. Areas that often need to be addressed include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Building and security planning (UWM Police Department)<\/li>\n\n\n\n<li>Building Chair<\/li>\n\n\n\n<li>Classroom issues (Provost&#8217;s Office, Dean\u2019s Office, Academic Department, Registrar\u2019s Office for student privacy\/FERPA issues, other)<\/li>\n\n\n\n<li>Communications\/Marketing (MarComm)<\/li>\n\n\n\n<li>Media Relations (MarComm)<\/li>\n\n\n\n<li>Government Relations<\/li>\n\n\n\n<li>Facilities (Facilities, Planning Management)<\/li>\n\n\n\n<li>Parking (Transportation Services)<\/li>\n\n\n\n<li>Information Technology (UITS)<\/li>\n\n\n\n<li>Space\/Facilities use issues and agreements and political activity issues (Legal Affairs)<\/li>\n\n\n\n<li>Risk Management<\/li>\n\n\n\n<li>Student Union Reservations &amp; Event Planning<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\">\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40 uwm-p-card--shadow\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<p class=\"wp-block-paragraph\">Notify the Office of the Chancellor about a event involving a prominent visitor:<\/p>\n\n\n\n<div class=\"uwm-l-buttons--full\">\n<a class=\"uwm-c-button uwm-c-button--full uwm-u-mb-20\" href=\"https:\/\/uwm.edu\/marcomm\/policies\/prominent-visitor-process\/notice-form\/\" rel=\"\">Prominent Visitor Notice Form<\/a>\n<\/div>\n<\/div><\/div><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":54,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-117952","page","type-page","status-publish","hentry"],"uwm_unpublish_requested":false,"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.4 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Marketing &amp; 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