{"id":32859,"date":"2022-05-12T14:27:55","date_gmt":"2022-05-12T19:27:55","guid":{"rendered":"https:\/\/uwm.edu\/libraries\/?page_id=32859"},"modified":"2026-03-23T14:14:00","modified_gmt":"2026-03-23T19:14:00","slug":"guidelines-laws-and-policies","status":"publish","type":"page","link":"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/","title":{"rendered":"Guidelines, Laws, and Policies"},"content":{"rendered":"\n<div class=\"uwm-l-row uwm-l-row--3\">\n<div class=\"uwm-l-col\">\n<p>The links on this page are provided for the reference of office managers and other UWM employees interested in state- and university-wide records policy. Following the laws and guidelines on this page helps improve the efficacy of the records management process and protects university offices and employees from legal exposure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-uwm-policies-and-procedures\">UWM Policies and Procedures<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/archives\/\">UWM Archives Policy (SAAP 13-1)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/grading-and-grade-records-for-all-schools-and-colleges\/\">UWM Grading and Grade Records for All Colleges (SAAP 1-11)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/mail-services\/\">Mail Services Policy (SAAP 6-7)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/personnel-files\/\">UWM Personnel File Policy (SAAP 13-3)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/public-records-access\/\">UWM Public Records Access (SAAP 13-4)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/uniform-syllabus\/\">UWM Uniform Syllabus Policy (1895R6)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/policy\/library\/digitization-of-departmental-records\/\">Digitization of Departmental Records (SAAP 13-2)<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-uw-system-and-state-of-wisconsin-policies-and-information\">UW-System and State of Wisconsin Policies and Information<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/www.publicrecordsboard.wisconsin.gov\/\">State of Wisconsin, Public Records Board<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/regents\/policies\/public-records-management\/\">University of Wisconsin System Board of Regents Policy 3-2, Public Records Management<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/doa.wi.gov\/DFTS\/ADM12%20Guidance.pdf\">Wisconsin Admin. Code chapter ADM 12 (Guidance Document) (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/docs.legis.wisconsin.gov\/misc\/oag\/archival\/_334\">Wisconsin Attorney General Opinion 77-100, Drafts as records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/compliance\/landing-page\/general-schedules-and-records-management-services\/records-management-resources\/digitization-of-information\/\">Digitization Systems: Overview and Caution on the Imaging of Public Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/publicrecordsboard.wi.gov\/Documents\/Email%20Best%20Practice%2011-2018%20FINAL.pdf\">Email Retention Decision Tree (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/publicrecordsboard.wi.gov\/Documents\/Social%20Media%20Best%20Practice%20FINAL%203-2019.pdf\">Records Management and Social Media (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/publicrecordsboard.wi.gov\/Documents\/PRBoard%20Guidance_Cloud_Approved_05042012.pdf\">Managing Records in Cloud Computing Environments (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.legis.wisconsin.gov\/code\/executive_orders\/2011_scott_walker\/2016-189.pdf\">Executive Order 189: Promoting Open and Transparent Government (PDF)<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-wisconsin-state-statutes\">Wisconsin State Statutes<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.legis.wisconsin.gov\/statutes\/statutes\/19\/ii\/31\">Open&nbsp;Records Law (19.31-19.39)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.legis.wisconsin.gov\/statutes\/statutes\/16\/iii\/61\">Public&nbsp;Records Law (16.61)<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/docs.legis.wisconsin.gov\/statutes\/statutes\/103\/13\">Employment Records Open to Employees (103.13)<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-relevant-federal-statutes\">Relevant Federal Statutes<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/legal\/resources\/ferpa\/\" data-type=\"link\" data-id=\"https:\/\/uwm.edu\/legal\/resources\/ferpa\/\">Family Educational Rights and Privacy Act (FERPA)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/hipaa\/\">Health Insurance Portability and Accountability Act (HIPAA)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.govinfo.gov\/app\/details\/CFR-2024-title2-vol1\/CFR-2024-title2-vol1-sec200-333\/context\">Uniform Guidance on Retention of Research Records (2 CFR \u00a7200.333)<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"content_block\" id=\"custom_post_widget-32529\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/libraries\/archives\/\">Archives Department<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/about-the-archives\/\">About the Archives<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/events-and-exhibitions\/\">Events and Exhibitions<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/research\/\">Research<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/services\/\">Services<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/instruction\/\">Instruction<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/genealogy-2\/\">Genealogy<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/\">Records Management<\/a><ul><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/records-schedules\/\">Records Schedules<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/records-management-forms\/\">Records Management Forms<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/records-management-education\/\">Records Management Education<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/\"><span aria-current=\"page\">Guidelines, Laws, and Policies<\/span><\/a><ul><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/records-responsibilities-of-uwm-staff\/\">Records Responsibilities of UWM Staff<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/boxing-and-labeling-physical-records\/\">Boxing and Labeling Physical Records<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/off-site-records-storage\/\">Off-Site Records Storage<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/confidential-shredding\/\">Confidential Shredding<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/electronic-records\/\">Electronic Records<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/e-mail-management\/\">E-mail Management<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/vital-records\/\">Vital Records<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/archives-transfers\/\">Archives Transfers<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/giving\/\">Giving<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/libraries\/archives\/ask-an-archivist\/\">Ask an Archivist<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":29,"featured_media":34223,"parent":31572,"menu_order":179,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[23500]},"class_list":["post-32859","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>UWM Libraries<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/libraries\/archives\/records-management\/guidelines-laws-and-policies\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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