Circulation Policies for Proxy Patrons

What it means to have a Library Proxy

Faculty/Staff members at UWM may select one or more individuals to be their Proxy at the UWM Libraries. These individuals may borrow and request materials in the Faculty Member’s name. When an item is checked out by Proxy, it shows up on the Faculty/Staff members record – not the Proxy’s. The Faculty/Staff member is wholly responsible for all materials checked out in their name by a proxy. It will also be the responsibility of the Faculty Member to supply end-dates after which an individual is no longer their Proxy. Requesting that someone become your Proxy and updating their end-date can both be done by filling out a request on this web form.

What it means to be a Proxy for a Faculty/Staff Member

A Faculty/Staff Member at UWM may request that you be allowed to check out or request materials for them at the UWM Libraries. Once the UWM Libraries has processed their request, you may begin borrowing materials for them. In order to check out materials from the general collection for a Faculty Member, please bring the materials to the Main Circulation Desk with your active UWM ID card or special permit and identify who you are Proxy for. Please report lost or stolen IDs immediately to the ID office in the Union, Room 143, and to the Main Circulation Desk of the Libraries.

The following policies apply to items circulated at the Main Circulation Desk.  Please contact the Music Library, Curriculum Collection or Media and Reserve Library for information on those polices.

Loan Periods

  • Since books checked out by Proxy use the Faculty Member’s own account, the borrowing periods are exactly the same as the Faculty Member‘s.

Returning Books

Checked out materials may be returned to any circulation counter except for the Reserve Service desk. There are two book drops located at Circulation, one outside book drop located near the entrance to the west wing of the libraries, and another outside book drop located near the bus shelter on Hartford Avenue. The two outside book drops are open 24 hours a day, 7 days a week. Materials checked out from the Reserve Service desk should be returned to there.

You may request a receipt for returned books at the time that you return the items.


Books may be renewed if they have not been requested by another patron. The Faculty Member may renew books through the online catalog by calling up his or her personal record and indicating which items should be renewed. After clicking on the “Renew Items” button, the Faculty Member should verify the new date, and report any problems to the Main Circulation desk as soon as possible. Books from the general collection may also be brought to any Circulation Desk to be renewed in person by either the Faculty Member or the Proxy.


No service charge is applied during the three day grace period following the actual due date. As a courtesy reminder only, an overdue notice is sent to patrons. Failure to receive this reminder is not an excuse for voiding overdue service charges.

Overdue Notices for items checked out by Proxy will be sent to the UWM E-mail of the Faculty Member.

Fines/Lost Books

The Faculty Member is responsible for all Fines and Fees associated with items checked out by their Proxies. Charges for individual books are: $1.00 on the fourth day past due, with each additional day another $.25. After overdue items are returned or renewed, the Faculty Member will be e-mailed a Fines and Fees Notice. The charges may be paid in person at the Payments window of the Main Circulation Desk, located in the Daniel M. Soref Learning Commons on the 1st floor in the west wing of the UWM Libraries. Operating hours are Monday through Friday between the hours of 8:00am and 4:00pm. At any other time that the Main Circulation desk is staffed, please ask about making a drop-box payment. These payments must be made with exact cash, check or money order. Payments may also be mailed to to:

UWM Libraries,
Main Circulation Desk – Library fines
P.O. Box 604
Milwaukee, WI 53201

Checks should be made payable to “UW-Milwaukee”.

Any material not returned or renewed within 28 days of the date due will be considered LOST. After 60 days, a bill of $100 for each item will be issued for replacement and processing of the material.


Fines and fees which remain unpaid for 60 days or more may be sent to a Collection agency.

Damaged Books

The Faculty Member is responsible for all material checked out by their Proxies. The Proxy should be sure to point out noticeable damage before checking out any material. Library materials that are returned damaged are subject to service charges based on the cost of repairing the damaged item or on the lost book charge if the item cannot be repaired. Charges will vary.

Recalled Books

All circulating materials are subject to recall by another user. When a recall is issued, the original due date is cancelled and a new due date is established.

Items that are overdue and that have been recalled are subject to immediate recall fines, starting from the original due date. Recall fines are $1.00 a day.

Failure to receive or act upon a recall notice (due to travel, illness or not checking your UWM E-mail account, for example) does not excuse the Faculty Member from paying recall fines.

If you need a book that is checked out to another user, please complete the recall request forms available through the online catalog. When the item has been returned, a notice will be sent to the person who requested the recall. Recalled books will be held at the Main Circulation Desk for ten days.

Requesting the book from another UW system library may be quicker than recalling the book from a patron at our library. See UW Resource Sharing for more information.

Missing Books

If the online catalog shows that an item has not been checked out but the item cannot be located, you may request that the Main Circulation Desk conduct a search for it. After the item has been located, you will be notified. Books will be held at the Main Circulation Desk for ten days; periodicals will be held for seven days.

Phone Numbers

Library General Information

Main Circulation Desk

Library Service Charges

Research Help

Online Catalog: Search@UW