Graduate Students Circulation Policies

Please present your UWM ID at any Circulation desk in the library in order to check out library materials from the general collection. Only the person identified on it may use the ID card. Borrowing privileges are not transferable.

Each student is responsible for all material borrowed on his/her ID.  Report lost or stolen IDs immediately to the ID office in the Union, Room 143, and to the Main Circulation Desk of the Libraries. Each student must maintain his/her current address on PAWS.

The following policies apply to items circulated from the general collection of the library.  Please contact the Music Library or Media and Reserve Library for information on those polices.

Loan Periods

Materials are due at the end of the current semester.  Items checked out during the Summer Session are due at the end of the Fall Semester.


Books may be renewed up to a total loan period of 24 months if they have not been requested by another patron. Renewals are done through the online catalog through ‘My Library Account’.

After clicking on the “Renew Items” button, the user should verify the new date, and report any problems to the Main Circulation Desk as soon as possible. Items from the general collection may also be brought to the Main Circulation Desk and renewed in person.

Recalled Books

All circulating materials are subject to recall by another user.  When a recall is issued, the original due date is cancelled and a new due date is established 14 days from the recall request.

Items that are overdue and that have been recalled are subject to immediate recall fines, starting from the original due date. Recall fines are $1.00 a day.

Failure to receive or act upon a recall notice (due to travel, illness or not checking your UWM E-mail account, for example) does not excuse the student from paying recall fines.

If you need a book that is checked out to another user, requesting the book from another UW system library may be quicker than recalling the book from a patron at our library. Use the “Get It” option in the catalog or see UW Resource Sharing for more information.

If you would like to recall the UWM copy, complete the recall request forms available through the online catalog. When the item has been returned, a notice will be sent to the person who requested the recall. Recalled books will be held at the Main Circulation Desk for ten days.

Returning Books

Checked out materials may be returned to any Circulation desk in the building. There are two book drops located at the Main Circulation Desk itself, as well as two outside book drops. One outside book drop is located near the entrance to the west wing of the library and the other resides near the bus shelter on Hartford Avenue. The two outside book drops are open 24 hours a day, 7 days a week.

Materials checked out from the Media and Reserve Library should be returned to the Media & Reserve Desk.

No checked-out library materials should be returned to the in-house use bins located within the library. These are only for books used within the library. It will be the library user’s responsibility to pay any overdue charges for materials returned to these bins.

You may request a receipt for returned books at the time that you return the items.

Overdue Notices

No service charge is made during the three day grace period following the actual due date.  As a courtesy reminder only, an overdue notice is emailed to patrons. Failure to receive this reminder is not an excuse for voiding overdue service charges.

Graduate students will receive all Overdue Notices via their UWM E-mail account.

Fines/Lost Books

Charges for individual books are: $1.00 on the fourth day past due, with each additional day another $.25. Overdue periodicals will incur a $.50 fine on the second day past due, with each additional day another $.25. After overdue items are returned, you will be mailed a Fines and Fees Notice.

Fines and fees may be paid in person at the Payments station of the Main Circulation Desk. Operating hours are Monday through Friday between the hours of 8:00am and 4:00pm. At any other time that the Main Circulation desk is staffed, you may ask a desk attendant about making a drop-box payment. These payments must be made with exact cash, check or money order. You may also mail in your payment to:

UWM Libraries
Main Circulation Desk – Library fines
P.O. Box 604
Milwaukee, WI 53201

Checks should be made payable to “UW-Milwaukee”.

Any general collection item (book or periodical) not returned or renewed within 28 days of the date due will be considered ‘Lost’. After 28 days, a bill of $100 will be issued for replacement and processing of the material.

Damaged Books

You are responsible for all material checked out on your ID and should point out noticeable damage before checking out any material. Library materials that are returned damaged are subject to service charges based on the cost of repairing the damaged item or on the lost book charge if the item cannot be repaired. Charges will vary and are the responsibility of the student.


Fines and fees which remain unpaid for 60 days or more may be sent to a Collection agency.

Missing Books

If the online catalog shows that an item has not been checked out but the item cannot be located, you may request that the Main Circulation Desk conduct a search for it. After the item has been located, you will be notified.Books and periodicals will be held at the Main Circulation Desk for ten days.

Phone Numbers

Library General Information 414-229-4785

Main Circulation Desk 414-229-4132

Library Service Charges 414-229-5410

Research Help 414-229-4659

Online Catalog: Search@UW