Circulation Policies

Please present your UWM ID at any Circulation desk in the library in order to check out library materials from the general collection. Each faculty/staff member is responsible for all material borrowed on his/her ID.

Faculty/Staff members at UWM may select one or more individuals to be their proxy at the UWM Libraries so long as the proxy is also part of the UWM Community (staff/student). These individuals may borrow and request materials in your name. When an item is checked out by proxy, it shows up directly on your personal record – not the proxy’s. You will be responsible for all materials checked out in your name by a proxy. It will also be your responsibility to supply the UWM libraries with end-dates after which an individual is no longer your proxy. Requesting that someone become your proxy and updating their end-date can both be done by filling out a request on this web form.

Faculty/Staff at UWM have access to a variety of reciprocal borrowing privileges at other institutions.

The following policies apply to items circulated from the general collection of the library.  Please contact the Music Library or Media and Reserve Library for information on those polices.

Graduate Student/Faculty/Staff Loan Periods

Materials are due at the end of the current semester, renewable for up to 2 calendar years provided no other patrons request the item for use.  Items checked out during the Summer Session are due at the end of the Fall Semester.

Undergraduate Student Loan Periods

All General Collection items are checked out for 28 days, renewable up to 84 days total so long as the item is not requested by another patron.


Renewals are done through the online catalog through ‘My Library Account’.

After clicking on the “Renew Items” button, the user should verify the new date, and report any problems to the Main Circulation Desk as soon as possible. Books from the general collection may also be brought to any Circulation Desk and renewed in person.

After your renewal limit has expired, it may be reset by returning the items in person to the library circulation desk and checking them back out immediately. You may do this as long as you retain your status at UWM and the items are not requested by someone else.


As a courtesy reminder only, an overdue notice is sent on the day after an item is due. Failure to receive this reminder is not an excuse for voiding overdue service charges.

Faculty/Staff will receive all Overdue Notices via their UWM E-mail account

Fines/Lost Books

Media, Equipment, and Reserve fees can be found on the Media & Reserve page.

Any material not returned or renewed within 28 days of the date due will be considered LOST. A replacement fee of $100 for each book or periodical will be issued for each lost item. The replacement fee for media and equipment can vary depending on the value of the item.  The replacement fee is waived if the item is returned.

All circulating materials are subject to recall by another user.  When a recall is issued, the original due date is cancelled and a new due date is established. Patrons are updated via email with this new due date.

Items that are overdue and that have been recalled are subject to immediate recall fines, starting from the original due date. Recall fines are $1.00 a day.

Failure to receive or act upon a recall notice (due to travel, sabbatical, illness or problems with mail delivery, for example) does not excuse the patron from paying recall fines.

The charges may be paid in person at the Payments station of the Main Circulation Desk. The Payments station is open Monday through Friday 8:00am to 4:00pm. At any other time that the Main Circulation desk is staffed, you may ask a circulation desk attendant about making a drop-box payment. These payments must be made with exact cash, check or money order.

You may also mail in your payment to:

UWM Libraries
Main Circulation Desk – Library fines
P.O. Box 604
Milwaukee, WI 53201

Checks should be made payable to “UW-Milwaukee”.


Fines and fees over $200 which remain unpaid for 60 days or more may be sent to a Collection agency.

Placing Recalls

If you need a book that is checked out to another user, requesting the book from another UW system library may be quicker than recalling the book from a patron at our library. Use the “Get It” option in the catalog or see UW Resource Sharing for more information.

If you would like to recall the UWM copy, submit a local request through the online catalog. When the item has been returned, a notice will be sent to the person who requested the recall. Recalled books will be held at the Main Circulation Desk for ten days.

Returning Books

Checked out materials may be returned to any Circulation desk in the building. There are two book drops located at the Main Circulation Desk itself, as well as two outside book drops. One outside book drop is located near the entrance to the west wing of the library and the other resides near the bus shelter on Hartford Avenue. The two outside book drops are open 24 hours a day, 7 days a week.

Materials checked out from the Media and Reserve Library should be returned to the Media & Reserve desk.

No checked-out library materials should be returned to the in-house use bins located within the library. These are only for books used within the library. It will be the library user’s responsibility to pay any overdue charges for materials returned to these bins.

You may request a receipt for returned books at the time that you return the items if they are returned to the Main Circulation Desk.

Damaged Materials

You are responsible for all material checked out on your ID and should point out noticeable damage before checking out any material. Library materials that are returned damaged will be assessed a service charge based on the cost of repairing the damaged item. If the item cannot be repaired, a replacement charge will apply. Charges will vary and payment is the responsibility of the faculty/staff member.

Phone Numbers

Library General Information

Main Circulation Desk

Library Service Charges

Research Help

Online Catalog: Search@UW