Circulation Policies

Please present your UWM ID at any Circulation desk in the library in order to check out library materials from the general collection. Each faculty/staff member is responsible for all material borrowed with their ID.

Faculty/Staff members at UWM may select one or more individuals to be their proxy at the UWM Libraries so long as the proxy is also part of the UWM Community (staff/student). These individuals may borrow and request materials in your name. When an item is checked out by proxy, it shows up directly on your personal record – not the proxy’s. You will be responsible for all materials checked out in your name by a proxy. It will also be your responsibility to supply the UWM libraries with end-dates after which an individual is no longer your proxy. Requesting that someone become your proxy and updating their end-date can both be done by filling out a request on this web form.

Faculty/Staff at UWM have access to a variety of reciprocal borrowing privileges at other institutions.

The following policies apply to items circulated from the general collection of the library. Please contact Media and Reserve Services for information concerning items borrowed from that collection.

Graduate Student/Faculty/Staff Loan Periods

Materials are due at the end of the current semester, renewable for up to 2 calendar years provided no other patrons request the item for use.  Items checked out during the Summer Session are due at the end of the Fall Semester.

Undergraduate Student Loan Periods

All General Collection items are checked out for 28 days, renewable up to 84 days total so long as the item is not requested by another patron.

Retired Staff/Emeritus Loan Periods

Materials are due at the end of the current semester, renewable for up to 2 calendar years provided no other patrons request the item for use.  Items checked out during the Summer Session are due at the end of the Fall Semester. Individuals that have been granted Emeritus status by the Chancellor will continue to have access to online subscription resources.

Renewals

Renewals are done in Search@UW through ‘My Library Account’.

After clicking on the “Renew Items” button, the user should verify the new date, and report any problems to the Main Circulation Desk as soon as possible. Books from the general collection may also be brought to any Circulation Desk and renewed in person.

After your renewal limit has expired, it may be reset by returning the items in person to the library circulation desk and checking them back out immediately. You may do this as long as you retain your status at UWM and the items are not requested by someone else.

Overdues

As a courtesy reminder only, an overdue notice is sent on the day after an item is due. Failure to receive this reminder is not an excuse for voiding overdue service charges.

Faculty/Staff will receive all Overdue Notices via their UWM E-mail account

Fines/Lost Books

Media, Equipment, and Reserve fees can be found on the Media & Reserve page.

Any material not returned or renewed within 28 days of the date due will be considered LOST. A replacement fee of $100 for each book or periodical will be issued for each lost item. The replacement fee for media and equipment can vary depending on the value of the item.  The replacement fee is waived if the item is returned.

All circulating materials are subject to recall by another user.  When a recall is issued, the original due date is cancelled and a new due date is established. Patrons are updated via email with this new due date.

Items that are overdue and that have been recalled are subject to immediate recall fines, starting from the original due date. Recall fines are $1.00 a day.

Failure to receive or act upon a recall notice (due to travel, sabbatical, illness or problems with mail delivery, for example) does not excuse the patron from paying recall fines.

Library fines can be paid online or through the mail.

If you need to know the balance owed, view My Account.

Pay fines online. Select “Fine” and to complete your payment. The system accepts all major credit cards.

You may also mail in your payment to:

UWM Libraries
Main Circulation Desk – Library fines
P.O. Box 604
Milwaukee, WI 53201

Checks should be made payable to “UW-Milwaukee”.

Collections

Fines and fees over $200 which remain unpaid for 60 days or more may be sent to a Collection agency.

Placing Recalls

If you need a book that is checked out to another user, requesting the book from another UW system library may be quicker than recalling the book from a patron at our library. Use the “Get It” option in the catalog or see UW Resource Sharing for more information.

If you would like to recall the UWM copy, submit a “local request” through Search@UW. When the item has been returned, a notice will be sent to you. Recalled books will be held at the Main Circulation Desk for ten days.

Returning Books

Checked out materials may be returned to any Circulation desk in the building. There are two book drops located at the Main Circulation Desk itself, as well as two outside book drops. One outside book drop is located near the entrance to the west wing of the library and the other resides near the bus shelter on Hartford Avenue. The two outside book drops are open 24 hours a day, 7 days a week.

No checked-out library materials should be returned to the in-house use bins located within the library. These are only for books used within the library. It will be the library user’s responsibility to pay any overdue charges for materials returned to these bins.

Damaged Materials

You are responsible for all material checked out on your ID and should point out noticeable damage before checking out any material. Library materials that are returned damaged will be assessed a service charge based on the cost of repairing the damaged item. If the item cannot be repaired, a replacement charge will apply. Charges will vary and payment is the responsibility of the borrowing patron.

Account Eligibility and Termination Criteria

Library accounts for affiliated patrons (students and employees) are based on the ePanther Account system run by UITS, and are therefore subject to the ePanther Account Deprovisioning conditions and process. Questions about your ePanther account should be addressed to the Help Desk.

Complimentary library borrowing privileges are granted to UWM alumni for a period of one year following graduation. To receive a Borrowing Card, recent graduates should present proof of graduation and their UWM ID to Circulation staff at the Golda Meir Library’s Main Circulation Desk. Please note that, due to licensing terms, remote access to library collections (such as databases and e-journals) is not included with this service. Borrowing from other libraries via interlibrary loan is also not offered.

Phone Numbers

Library General Information
414-229-4656

Main Circulation Desk
414-229-4132

Media & Reserve Services
414-229-4673

Online Catalog: Search@UW