{"id":23183,"date":"2023-06-19T13:38:15","date_gmt":"2023-06-19T18:38:57","guid":{"rendered":"https:\/\/uwm.edu\/letters-science\/?page_id=23183"},"modified":"2026-01-29T13:38:36","modified_gmt":"2026-01-29T19:38:36","slug":"policies-forms","status":"publish","type":"page","link":"https:\/\/uwm.edu\/letters-science\/students\/policies-forms\/","title":{"rendered":"Policies and Forms"},"content":{"rendered":"\n<p>Complete details on UWM Academic Policies for undergraduate students can be found in the <a href=\"https:\/\/catalog.uwm.edu\/policies\/undergraduate-policies\/#academicpoliciestext\">Catalog<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-registration-changes\">Registration Changes<\/h2>\n\n\n\n<p>Before the semester begins and until published deadlines, changes can be made on a self-service basis in PAWS.&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/uwm.edu\/registrar\/students\/enrolling\/adding-dropping-and-changing-classes\/\">The Registrar\u2019s Office<\/a>&nbsp;provides information and some video tutorials on how to do this. See the&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/uwm.edu\/registrar\/dates-deadlines\/important-dates-by-term\/\">Registrar\u2019s Calendar<\/a>&nbsp;for exact deadlines for adding and dropping each semester.<\/p>\n\n\n\n<p>Students are expected to have all program changes completed prior to the deadlines published in the&nbsp;<a href=\"https:\/\/uwm.edu\/registrar\/dates-deadlines\/add-drop-calendar\/\" target=\"_blank\" rel=\"noreferrer noopener\">Add\/Drop Calendar<\/a>.&nbsp;<strong>Registration changes after published deadlines require permission.&nbsp; Students must formally appeal to request permission and provide documentation of extenuating circumstance for their late request.<\/strong>&nbsp;See below for instructions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeals-for-late-medical-withdrawals\">Appeals for Late Medical Withdrawals<\/h2>\n\n\n\n<p>Appeals for late withdrawals due to medical circumstances are managed by the Dean of Students.&nbsp;Their&nbsp;<a href=\"https:\/\/uwm.edu\/deanofstudents\/assistance\/medical-withdrawals\/\" target=\"_blank\" rel=\"noreferrer noopener\">Medical Withdrawal<\/a>&nbsp;site provides information on qualifying and non-qualifying circumstances, details on the process, deadlines, directions on how to apply and a link to the required appeal form.&nbsp;Limited course drops also can be considered.&nbsp;If a student requests to drop one or more courses while remaining enrolled in others, the medical circumstances must be especially well-documented to explain how their medical circumstances impact some courses but not all.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeals-for-late-withdrawals-non-medical\">Appeals for Late Withdrawals (non-medical)<\/h2>\n\n\n\n<p>A non-medical withdrawal involves dropping&nbsp;<strong>all&nbsp;<\/strong>of your courses for a term. If you do not plan to appeal to eliminate all of your courses, please see below for information on Appeals for Late Drops.&nbsp;&nbsp;<\/p>\n\n\n\n<p>If you do not qualify for a Medical Withdrawal but believe you have documentable, extenuating circumstances to justify a late withdrawal, please follow these instructions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fill out an&nbsp;<a href=\"https:\/\/uwm.bplogix.net\/form.aspx?pid=0d7c854a-f1ef-4afa-9901-e8f47a1d1429&amp;formid=73238a13-db8a-4ef4-b28f-bfd580df1436\" target=\"_blank\" rel=\"noreferrer noopener\">Appeal form<\/a>. If the term of your appeal is not available on the form, please contact Deona Mickens at&nbsp;<a href=\"mailto:ellisond@uwm.edu\">ellisond@uwm.edu<\/a><\/li>\n\n\n\n<li>NOTE: to submit the form, you must include a letter of appeal explaining why you are requesting a withdrawal. You must address what happened after the Drop Deadline that prevented you from withdrawing on time. You also must upload documentation that supports the appeal. (e.g. police report, letter of eviction, loss of job, etc.).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeals-for-late-course-drops\">Appeals for Late Course Drops<\/h2>\n\n\n\n<p>The drop process involves seeking to eliminate some but not all of your courses for a term. If you plan to appeal to drop&nbsp;<strong>all<\/strong>&nbsp;of your courses, please see above for information on Appeals for Late Withdrawals.&nbsp;To appeal to drop select courses, please follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Obtain the instructor\u2019s signature on a&nbsp;<a href=\"https:\/\/uwm.edu\/registrar\/wp-content\/uploads\/sites\/671\/2025\/01\/registration_change_form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Registration Change Form<\/a>&nbsp;(PDF) for each course you seek to drop.<\/li>\n\n\n\n<li>Fill out an&nbsp;<a href=\"https:\/\/uwm.edu\/letters-science\/wp-content\/uploads\/sites\/255\/2021\/09\/Appeal-for-Late-Change-of-Program.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Appeal form<\/a>. (PDF)<\/li>\n\n\n\n<li>Write a letter of appeal explaining why you are requesting to drop late.&nbsp;You must address (a) what happened after the Drop Deadline that prevented you from dropping on time, and (b) why the course(s) you are appealing were impacted by your circumstances while other courses were not.<\/li>\n\n\n\n<li>Gather documentation that supports the appeal.<\/li>\n\n\n\n<li>Email all items to <a href=\"mailto:ls-advising@uwm.edu\">ls-advising@uwm.edu<\/a> (a pdf scan or photo of the documents is acceptable).<\/li>\n\n\n\n<li>Your appeal will be reviewed and you will be notified of the outcome via your UWM email address.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeals-for-late-add\">Appeals for Late Add<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete and sign a\u00a0<a href=\"https:\/\/uwm.edu\/registrar\/wp-content\/uploads\/sites\/671\/2025\/01\/registration_change_form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Registration Change Form<\/a>. (PDF) with all of the required details for the course.\u00a0 Obtain the instructor\u2019s signature in the Course Instructor\/Department box OR an email from\u00a0the instructor granting permission to add the class.\u00a0 The email must include the specific course information (subject, course number and section number\u2014i.e. Math 105 section 006) and the permission being granted (OK to enroll if open, OK to enroll into a closed class, etc.)<\/li>\n\n\n\n<li>Email the form with both signatures (or the form with your signature and the instructor&#8217;s email to ls-advising@uwm.edu (a pdf scan or photo of the form is acceptable). \u00a0<strong>In your email, be sure to include a brief explanation related to why you are seeking to add the course after the add deadline.\u00a0<\/strong>\u00a0This will serve as your appeal statement.<\/li>\n\n\n\n<li>Your appeal will be reviewed and you will be notified of the outcome via your UWM email address.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeals-for-late-change-to-grade-option-or-credit-value\">Appeals for Late Change to Grade Option or Credit Value<\/h2>\n\n\n\n<h3 class=\"wp-block-heading size-h4\" id=\"h-appeals-for-late-change-to-credit-value-only-applicable-to-variable-credit-courses\">Appeals for Late Change to Credit Value <strong>(only applicable to variable credit courses)<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete and sign a\u00a0<a href=\"https:\/\/uwm.edu\/registrar\/wp-content\/uploads\/sites\/671\/2025\/01\/registration_change_form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Registration Change Form<\/a>. (PDF) with all of the required details for the course.\u00a0 Obtain the instructor\u2019s signature in the Course Instructor\/Department box OR an email from the instructor granting permission to change the credit value of your class.\u00a0 The email must include the specific course information (subject, course number and section number\u2014i.e. History 699 section 001) and the new credit value requested<\/li>\n\n\n\n<li>Email the form with both signatures (or the form with your signature and the instructor&#8217;s email to ls-advising@uwm.edu (a pdf scan or photo of the form is acceptable). \u00a0<strong>In your email, be sure to include a brief explanation related to why you are seeking to change the credit value after the deadline.\u00a0<\/strong>\u00a0This will serve as your appeal statement.<\/li>\n\n\n\n<li>Your appeal will be reviewed and you will be notified of the outcome via your UWM email address.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading size-h4\" id=\"h-appeals-for-late-change-to-grade-option\">Appeals for Late Change to Grade Option<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If requesting a change to Credit\/No Credit, first review the policy below to make sure your course qualifies.\u00a0\u00a0<\/li>\n\n\n\n<li>Complete and sign a\u00a0<a href=\"https:\/\/uwm.edu\/registrar\/wp-content\/uploads\/sites\/671\/2025\/01\/registration_change_form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Registration Change Form<\/a>. (PDF) with all of the required details for the course.\u00a0 Indicate the grade option change you desire.\u00a0 Instructor&#8217;s signature is not required.\u00a0\u00a0<\/li>\n\n\n\n<li>Email the form to ls-advising@uwm.edu (a pdf scan or photo of the form is acceptable). \u00a0<strong>In your email, be sure to include a brief explanation related to why you are seeking to change the grade option after the deadline.\u00a0<\/strong>\u00a0This will serve as your appeal statement.<\/li>\n\n\n\n<li>Your appeal will be reviewed and you will be notified of the outcome via your UWM email address.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-appeal-a-grade\">Appeal a Grade<\/h2>\n\n\n\n<p>View the <a href=\"https:\/\/uwm.edu\/letters-science\/students\/policies-forms\/grade-appeal-policy\/\">Letters &amp; Science procedure to appeal a grade.<\/a><\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-repeat-policy-nbsp\">Repeat Policy<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p>Unless a restriction is stated in the Schedule of Classes, undergraduates may repeat a course only once. However, there are exceptions. Read our full <a href=\"https:\/\/uwm.edu\/letters-science\/students\/policies-forms\/repeat-policy\/\">Repeat Policy<\/a> to understand the full implication of how repeated classes impact GPA and how to request permission if needed for a particular repeat.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-concurrent-enrollment-policy\">Concurrent Enrollment Policy<\/h2>\n\n\n\n<p>Concurrent enrollment refers to taking classes at both UWM and another university during the same semester.&nbsp;Letters and Science students wishing to enroll concurrently at UWM and at another college or university during the Fall and Spring terms may do so only with the advance approval of the L&amp;S Assistant Dean of Student Success and Academic Services. Permission is not required during the Summer and UWinteriM terms.<\/p>\n\n\n\n<h3 class=\"wp-block-heading size-h4\" id=\"h-eligibility-criteria\">Eligibility Criteria<\/h3>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Students must be in good academic standing (cumulative GPA of at least 2.0)<\/li>\n\n\n\n<li>Students may not exceed the allowable maximum credit load when enrolling at both UWM and another institution. The maximum credit load for undergraduates during the Fall and Spring terms is 18 credits. For Summer enrollment, the limit is 12 credits during the full-term duration, but no more than four credits during any session less than or equal to four weeks. The UWinteriM enrollment limit is three credits.&nbsp;<\/li>\n\n\n\n<li>Students wishing to enroll in a course that repeats a class previously taken are subject to the college\u2019s repeat policy and where applicable must receive permission to repeat prior to requesting permission for concurrent enrollment.&nbsp;<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading size-h4\" id=\"h-request-permission\">Request Permission<\/h3>\n\n\n\n<p>To request permission for concurrent enrollment, send an email to&nbsp;<a href=\"mailto:jderoche@uwm.edu\">Jennifer Deroche<\/a>, Assistant Dean for Student Success and Academic Services. Please use the subject line \u201cPermission Request for Concurrent Enrollment\u201d and include the following information in your email:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the name of the other institution where you plan to enroll<\/li>\n\n\n\n<li>the name of the class you would like to take and its equivalent course at UWM<\/li>\n\n\n\n<li>the semester you would like to be concurrently enrolled<\/li>\n\n\n\n<li>why you would like to take the class at a school other than UWM<\/li>\n\n\n\n<li>your student ID number and full name<\/li>\n<\/ul>\n\n\n\n<p>After completing courses through concurrent enrollment, students must submit official transcripts to the Office of Undergraduate Admissions for evaluation. Courses completed through concurrent enrollment are subject to UWM\u2019s transfer credit policy.&nbsp;The Transfer Equivalency Resources on the Registrar\u2019s&nbsp;<a href=\"https:\/\/uwm.edu\/registrar\/transfer-credits\/transferring-course-credits\/\" target=\"_blank\" rel=\"noreferrer noopener\">Transferring Course Credits<\/a>&nbsp;page can help evaluate course equivalencies at other institutions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-overload-policy\">Overload Policy<\/h2>\n\n\n\n<p>In a regular semester, the maximum credit load for undergraduates is 18 credits. A student must obtain approval for an overload from their academic advisor in Letters &amp; Science. To be eligible for an overload, a student should have a minimum grade point average of 3.00, a GPA of 3.00 for the last semester in which s\/he was enrolled full-time, and no outstanding incompletes. The maximum credit overload allowed is 21 credits.&nbsp;Questions about exceptions to this policy can be sent to Assistant Dean <a href=\"mailto:jderoche@uwm.edu\">Jennifer DeRoche<\/a>.&nbsp;<\/p>\n\n\n\n<p>In a summer session the maximum number of credits allowed is the same as the length of the session. For example, a student may only take 4 credits in a four-week session. The exception to this rule is the 8-week session in which a student may take 9 credits.<\/p>\n\n\n\n<p>In the winter session a maximum of 3 credits are allowed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-incomplete-policy\">Incomplete Policy<\/h2>\n\n\n\n<p>An incomplete may be given to an undergraduate who has carried a subject successfully until near the end of the semester but, because of illness or other unusual and substantiated cause beyond that student\u2019s control, has been unable to take or complete the final examination or to complete some limited amount of term work. An incomplete is not given unless the student proves to the instructor that s\/he was prevented from completing course requirements for just cause as indicated above.<\/p>\n\n\n\n<p>A course marked incomplete must be completed during the next succeeding semester, excluding summer sessions and UWinterim. If the student does not remove the incomplete during this period, the report of \u201cI\u201d will lapse to \u201cF\u201d. With approval of the instructor, additional time may be granted through a request to the instructor for an Extended Incomplete (\u201cEI\u201d), including cases where the \u201cI\u201d lapsed to \u201cF\u201d. The determination to assign an \u201cEI\u201d grade is at the sole discretion of the instructor or, if an instructor cannot be contacted, the department chair. The \u201cEI\u201d grade will lapse to \u201cF\u201d after one calendar year unless a final grade is awarded or another extension is requested by the instructor or department.<\/p>\n\n\n\n<p>Incomplete (\u201cI\u201d) or Extended Incomplete (\u201cEI\u201d) courses may not be used to satisfy degree requirements. Incomplete (\u201cI\u201d) or Extended Incomplete (\u201cEI\u201d) courses will be converted to Permanent Incomplete (\u201cPI\u201d) prior to degree posting if not required for graduation. The PI does not change the impact of the \u201cF\u201d grade on the student\u2019s record. It is equivalent to earning the lapsed \u201cF\u201d grade in terms of how it affects the student\u2019s GPA and GPA credits.<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-credit-no-credit-policy\">Credit\/No Credit Policy<\/h2>\n\n\n\n<p>Students may enroll in a course on a credit\/no credit (C\/NC) basis with the following restrictions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The course may not be in your major, minor or certificate program.<\/li>\n\n\n\n<li>The course may not be part of the Honors College.<\/li>\n\n\n\n<li>The course may not be taken to complete the English and\/or mathematics requirements.<\/li>\n\n\n\n<li>If a student is following the degree requirements prior to Fall 2008, C\/NC cannot be part of the Letters and Science language requirement. Students following the degree requirements for terms beginning Fall 2008 or later, may use C\/NC as part of the Letters and Science language requirement.<\/li>\n<\/ul>\n\n\n\n<p>To be granted credit for a credit\/no credit course, a student must earn a grade of \u201cC-\u201d or better. The credits will be counted toward total degree credits earned but will not affect a student\u2019s grade point average. Only one course per semester up to a maximum of eight courses may be taken using this option. If a student enrolls in a course that may only be taken on a C\/NC basis, s\/he may take an additional course on a credit\/no credit basis that semester. Grading option selection must be completed by the <a href=\"https:\/\/uwm.edu\/registrar\/dates-deadlines\/add-drop-calendar\/\">add deadline<\/a> each semester.&nbsp; Requests for late changes require an appeal.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading size-h3\" id=\"h-policy-for-returning-after-academic-dismissal\">Policy for Returning after Academic Dismissal<\/h2>\n\n\n\n<p>A dropped student may be reinstated immediately after a drop action or readmitted after the drop period. A readmitted or reinstated student is placed on final probation.<\/p>\n\n\n\n<ol style=\"list-style-type:1\" class=\"wp-block-list\">\n<li>Reinstatement immediately after a drop may only be granted by the dean or a designee of the school, college, or academic unit to which the student belonged when the drop action was earned.&nbsp;Contact your advisor for information on appeals for reinstatement.&nbsp;<\/li>\n\n\n\n<li>Readmission may occur after the required drop period. After the assigned drop period has elapsed, a student may re-enter the program from which they were dropped.&nbsp;Information on <a href=\"https:\/\/uwm.edu\/undergrad-admission\/apply\/re-entry\/\">applying for reentry<\/a> is available through Admissions.<\/li>\n\n\n\n<li>A student who chooses to change their program following a drop action may only do so with the permission of the dean or a designee of the receiving program.<\/li>\n\n\n\n<li>A student who chooses to change from a bachelor&#8217;s degree program to an associate degree program following a drop period can do so without dean\u2019s permission.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Complete details on UWM Academic Policies for undergraduate students can be found in the Catalog. Registration Changes Before the semester begins and until published deadlines, changes can be made on a self-service basis in PAWS.&nbsp;The Registrar\u2019s Office&nbsp;provides information and some &hellip;<\/p>\n","protected":false},"author":1272,"featured_media":0,"parent":23145,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-23183","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Letters &amp; Science<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/letters-science\/students\/policies-forms\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Policies and Forms\" \/>\n<meta property=\"og:description\" content=\"Complete details on UWM Academic Policies for undergraduate students can be found in the Catalog. 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