{"id":14307,"date":"2025-03-28T13:27:54","date_gmt":"2025-03-28T18:27:54","guid":{"rendered":"https:\/\/uwm.edu\/information-technology\/policies\/information-security-practice-protecting-the-privacy-of-users\/"},"modified":"2026-04-28T16:03:57","modified_gmt":"2026-04-28T21:03:57","slug":"information-security-practice-protecting-the-privacy-of-users","status":"publish","type":"page","link":"https:\/\/uwm.edu\/information-technology\/policies\/information-security-practice-protecting-the-privacy-of-users\/","title":{"rendered":"Information Security Practice: Protecting the Privacy of Users"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-summary\">Summary<\/h2>\n\n\n\n<p>UWM\u2019s IT professionals shall take reasonable measures to protect the privacy of accounts assigned to UWM\u2019s authorized users. Though absolute privacy of UWM\u2019s authorized users cannot be guaranteed, as a general practice, the contents of user accounts shall be treated as private and not examined or disclosed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-implementation-details\">Implementation Details<\/h2>\n\n\n\n<p>The fundamental purpose of information security tools and practices is to protect the university\u2019s IT resources and accounts, mindful of the need to protect the privacy interests of authorized users. Those UWM staff members in UITS and CTS with the technical ability to access others\u2019 UWM accounts shall:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sign confidentiality agreements<\/li>\n\n\n\n<li>Not access user accounts unless authorized to do so for a legitimate business purpose<\/li>\n\n\n\n<li>Take reasonable measures to protect the privacy of accounts assigned to UWM\u2019s authorized users<\/li>\n\n\n\n<li>As a general practice, treat the contents of user accounts as private and not examine or disclose them<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-policy-references\">Policy References<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regent Policy Document 25-3: <a href=\"https:\/\/www.wisconsin.edu\/regents\/policies\/acceptable-use-of-information-technology-resources\/\">Acceptable Use of Information Technology Resources<\/a>\n<ul class=\"wp-block-list\">\n<li>\u201cThe UW System shall take reasonable measures to protect the privacy of its IT resources and accounts assigned to authorized users. However, the UW System cannot guarantee absolute security and privacy.\u201d<\/li>\n\n\n\n<li>\u201cGenerally, the contents of user accounts will be treated as private and not examined or disclosed\u201d<\/li>\n\n\n\n<li>\u201cUW institutions will work with authorized users to protect their privacy interests\u201d<\/li>\n\n\n\n<li>\u201cAuthorized users must not violate the privacy of other users. Technical ability to access unauthorized resources or others\u2019 accounts does not by itself imply authorization to do so, and it is a violation of this policy to access others\u2019 accounts unless authorized to do so for a legitimate business purpose\u201d<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-please-note\"><strong>Please Note<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Policies<\/strong> are formal, authoritatively-determined Mandates from UW System and the Board of Regents\n<ul class=\"wp-block-list\">\n<li>Regent Policies \u2013 <a href=\"https:\/\/www.wisconsin.edu\/regents\/policies\/\">Section 25 Information Systems and Technology<\/a><\/li>\n\n\n\n<li>UW System Administrative Policies &amp; Procedures &#8211; <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/\">1000 Series Information Security<\/a><br><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Practices<\/strong> are campus-specific, CIO-approved UWM implementations by UITS and CTS of Policies<\/li>\n\n\n\n<li><strong>Guidelines<\/strong> are published guidance for Policy implementation by UWM employees not typically serving in UITS and CTS and who might not be technologists per se \u2013 e.g., the campus data stewards<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary UWM\u2019s IT professionals shall take reasonable measures to protect the privacy of accounts assigned to UWM\u2019s authorized users. Though absolute privacy of UWM\u2019s authorized users cannot be guaranteed, as a general practice, the contents of user accounts shall be &hellip;<\/p>\n","protected":false},"author":1652,"featured_media":0,"parent":1013,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-14307","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Technology Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/information-technology\/policies\/information-security-practice-protecting-the-privacy-of-users\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Information Security Practice: Protecting the Privacy of Users\" \/>\n<meta property=\"og:description\" content=\"Summary UWM\u2019s IT professionals shall take reasonable measures to protect the privacy of accounts assigned to UWM\u2019s authorized users. 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