{"id":650,"date":"2024-11-29T11:05:57","date_gmt":"2024-11-29T17:05:57","guid":{"rendered":"https:\/\/uwm.edu\/hr\/?page_id=650"},"modified":"2026-06-03T11:30:16","modified_gmt":"2026-06-03T16:30:16","slug":"compliance-training","status":"publish","type":"page","link":"https:\/\/uwm.edu\/hr\/compliance-training\/","title":{"rendered":"Compliance Training"},"content":{"rendered":"\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"has-text-align-left lead-in\">All UWM employees are required by <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/mandatory-employee-training-2\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System Administrative Policy 1293<\/a>&nbsp;to complete four Mandatory Employee Trainings:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Information Security Awareness<\/li>\n\n\n\n<li>Mandated Reporter (Executive Order #54, Reporting of Child Abuse and Neglect)<\/li>\n\n\n\n<li>FERPA (Family Educational Rights and Privacy Act) (Not required for Student employees)<\/li>\n\n\n\n<li>Preventing Sexual Harassment and Sexual Violence (Title IX) (Not required for Student employees)<\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\">\n<div class=\"uwm-p-card uwm-p-card--gold uwm-u-mb-40 uwm-p-card--shadow\"><div class=\"uwm-p-card--body\"><div class=\"uwm-p-card--content\">\n<h2 class=\"wp-block-heading size-h4\" id=\"h-questions\">Questions<\/h2>\n\n\n\n<p><a href=\"mailto:hr-training@uwm.edu\">hr-training@uwm.edu<\/a><\/p>\n<\/div><\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-training-notification\">Training Notification<\/h2>\n\n\n\n<p>All UWM employees, including student employees, complete Mandatory Employee Trainings in Workday. Employees receive an email and a Workday notification about access to each course and its due date. Reminder messages are sent prior to the due date and overdue messages are sent after the due date. For more information, see the <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/155224\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Mandatory Employee Training- Employee<\/a>&nbsp;job aid.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-completion-deadline\">Completion Deadline<\/h2>\n\n\n\n<p>The deadline for completing the training courses is 30 days after the date that the training is assigned.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-please-note-for-salary-increases\">Please Note for Salary Increases<\/h2>\n\n\n\n<p>Completion of the UW System Mandatory Employee Trainings, within the allotted time frame, is a requirement to be eligible for salary increases, including those as part of a State of Wisconsin Pay Plan.<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left default\" id=\"h-frequently-asked-questions\">Frequently Asked Questions<\/h2>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row uwm-l-row--4\">\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-faq-for-employees\">FAQ for Employees<\/h2>\n\n\n\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. What courses are included in the UW System Mandatory Employee Training Program?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>All UWM employees are required by <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/mandatory-employee-training-2\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System Administrative Policy 1293<\/a>&nbsp;to complete four Mandatory Employee Training courses in Workday :1. UWS- Preventing Sexual Harassment and Sexual Violence (Title IX); 2. UWS- Information Security Awareness; 3. UWS- Mandated Reporter; and 4. UWS- FERPA<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. When is the Mandatory Employee Training assigned and due?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Mandatory Training is assigned to employees upon hire and during the annual retraining period, which begins every year on March 1. The following is the schedule for assignment and completion:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>UWS- Information Security Awareness \u2013 Completion required every year.<\/li>\n\n\n\n<li>UWS- FERPA \u2013 Completion required every three years.<\/li>\n\n\n\n<li>UWS- Preventing Sexual Harassment and Sexual Violence (Title IX) \u2013 Completion required every three years.<\/li>\n\n\n\n<li>UWS- Mandated Reporter \u2013 Completion required once.<\/li>\n<\/ul>\n\n\n\n<p>Training completion will be due 30 days after the date assigned.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. How will I be notified of Mandatory Employee Training that is required?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>All UWM employees, including student employees, complete Mandatory Employee Trainings in Workday. Employees receive an email and a Workday notification about access to each course and its due date. Reminder messages are sent prior to the due date and overdue messages are sent after the due date. For more information, see the <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/155224\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Mandatory Employee Training- Employee<\/a>&nbsp;job aid.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. Who do I contact with questions regarding the course?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Questions regarding the course assignment, enrollment status, or issues in completing can be directed to hr-training@uwm.edu.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">5. I already completed this training. Why do I have to do it again?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Mandatory Employee Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>UWS- Information Security Awareness \u2013 Completion required every year.<\/li>\n\n\n\n<li>UWS- FERPA \u2013 Completion required every three years.<\/li>\n\n\n\n<li>UWS- Preventing Sexual Harassment and Sexual Violence (Title IX) \u2013 Completion required every three years.<\/li>\n\n\n\n<li>UWS- Mandated Reporter \u2013 Completion required once.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">6. I missed the deadline to complete. Am I ineligible for pay plan increases?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">7. How can I tell if I completed a course?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Employees can view completed training in Workday by accessing their Learning Transcript.&nbsp; For more information, see the <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144869\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Access Learning Transcript-Employee<\/a>&nbsp;job aid.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h2 class=\"wp-block-heading size-h3\" id=\"h-faq-for-human-resources-managers\">FAQ for Human Resources\/Managers<\/h2>\n\n\n\n<div class=\"uwm-p-accordion\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">1. Who is required to complete Mandatory Employee Training?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>All employees must complete the mandatory training programs, including student hires. Exceptions to this are Scholars and Fellows, which are non-service appointments. Waivers must be submitted for those who fall in this category.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">2. How do I handle the training for a person who is on leave?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>An employee who is on approved paid or unpaid leave on the deadline date for any&nbsp;mandatory training&nbsp;shall be granted a reasonable period of time to complete the training upon the employee\u2019s return to work. For more information, see <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/mandatory-employee-training-2\/\" target=\"_blank\" rel=\"noreferrer noopener\">Section 6C of UWSA Policy 1293<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">3. Can training be waived?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver requests can be directed to: hr-compliance@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">4. How do I track employee course completion?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li>Managers can view course completion for their team in the My Team Management Dashboard in Workday. For more information, see the <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144761\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Mandatory Employee Training-Manager<\/a>&nbsp;job aid.<\/li>\n\n\n\n<li>HR Business Partners can also provide managers with reports to view course completion for employees in their units. Please see the <a href=\"https:\/\/uwm.edu\/hr\/client-group-assignments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Client Group Assignments<\/a>&nbsp;for the HR Business Partner assigned to your unit or contact hr-training@uwm.edu for assistance.<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left default\" id=\"h-courses\">Courses<\/h2>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-sexual-harassment-training\">Sexual Harassment Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Sexual Harassment (Title IX)<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every three years.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/community-empowerment-institutional-inclusivity\/services\/title-ix\/\" target=\"_blank\" rel=\"noreferrer noopener\">Title IX at UWM<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/regents\/policies\/sexual-violence-and-sexual-harassment\/\" target=\"_blank\" rel=\"noreferrer noopener\">Regent Policy Document 14-2<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-information-security-training\">Information Security Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Information Security Awareness<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every year.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/technology\/cybersecurity\/\" target=\"_blank\" rel=\"noreferrer noopener\">UWM Cybersecurity<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/information-security-awareness\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System Policy SYS 1032<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-u-border--right\">\n<h3 class=\"wp-block-heading\" id=\"h-mandated-reporter-training\">Mandated Reporter Training<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> Mandated Reporter<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Training required once.<br>(after training monitoring is established)<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/hr\/toolkits\/eo54\/\" target=\"_blank\" rel=\"noreferrer noopener\">Executive Order #54 Toolkit<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/policies\/docs\/mandatory-reporting-of-child-abuse-and-neglect-policy-executive-order-54\/\" target=\"_blank\" rel=\"noreferrer noopener\">UWSA Internal Policy HR-7<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col\">\n<h3 class=\"wp-block-heading\" id=\"h-ferpa\">FERPA<\/h3>\n\n\n\n<p><strong>Course Title:<\/strong> FERPA<\/p>\n\n\n\n<p><strong>Frequency:<\/strong> Required every three years.<\/p>\n\n\n\n<p><strong>More Information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/uwm.edu\/registrar\/ferpa-facultystaff\/\" target=\"_blank\" rel=\"noreferrer noopener\">UWM Registrar&#8217;s Office FERPA Information<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uwm.edu\/legal\/resources\/ferpa\/\" target=\"_blank\" rel=\"noreferrer noopener\">UWM Legal Affairs FERPA Information<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"has-alpha-channel-opacity\" 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Courses<\/p>\n","protected":false},"author":3280,"featured_media":0,"parent":0,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-650","page","type-page","status-publish","hentry"],"uwm_unpublish_requested":false,"acf":[],"_links":{"self":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/650","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/users\/3280"}],"replies":[{"embeddable":true,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/comments?post=650"}],"version-history":[{"count":38,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/650\/revisions"}],"predecessor-version":[{"id":6210,"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/pages\/650\/revisions\/6210"}],"wp:attachment":[{"href":"https:\/\/uwm.edu\/hr\/wp-json\/wp\/v2\/media?parent=650"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}