{"id":15700,"date":"2024-10-04T12:32:57","date_gmt":"2024-10-04T17:32:57","guid":{"rendered":"https:\/\/uwm.edu\/housing\/?page_id=15700"},"modified":"2026-09-23T13:19:47","modified_gmt":"2026-09-23T18:19:47","slug":"room-change-request-form","status":"publish","type":"page","link":"https:\/\/uwm.edu\/housing\/forms-publications\/room-change-request-form\/","title":{"rendered":"Room Change Process & Availability"},"content":{"rendered":"\n

Submitting a room change request form does not guarantee an immediate change<\/em><\/strong>. Residence Life staff will review all requests along with current housing availability. When we have very few open spaces, one option may be to arrange a swap<\/strong> with another student, which would require both of you to submit the request form.<\/p>\n\n\n\n

Semesterly Room Freeze<\/h2>\n\n\n\n

At the beginning of each academic semester, we place a freeze on room changes while we get everyone settled. This freeze lasts approximately 3 weeks into the semester.<\/strong> Once the freeze is lifted, requests will be reviewed and processed based on the timing of the request. During the freeze, please focus on your Roommate\/Suite Mate Agreement and building connections with your living group.<\/p>\n\n\n\n

No changes will be allowed equal or less than 30 days prior to the end of the current Contract. The request form will reopen approximately 2 weeks after the start of the upcoming Fall semester.<\/p>\n\n\n\n

Working with Your Roommates<\/h2>\n\n\n\n

Before you decide to submit a request, take time to talk with your roommates\/suite mates in person about expectations for your shared space. You don\u2019t have to be best friends, but it\u2019s important to keep communication open and respectful. Finding common ground\u2014and learning from your differences\u2014is part of the college experience and an opportunity to grow. If applicable, as a group, review the Roommate\/Suite Mate Agreement you all created at the beginning of the year. Discuss if this document needs to be reassessed based on current needs. <\/p>\n\n\n\n

Dining Plan Change due to Room Change<\/h2>\n\n\n\n

If a requested room\/Residence Hall change is granted and results in a resident becoming eligible for the Supplemental Dining Plan, the resident may only change dining plans if they submit a Dining Plan Change form<\/a> by the relevant deadlines detailed in their\u00a0Housing Contract. There are costs and restrictions that apply to different residential buildings. Please review Dining Plan Rates<\/a> if you are interested in switching buildings or dining plans.<\/p>\n\n\n\n

If a change is granted making a resident ineligible for the Supplemental Dining Plan, their dining plan will be defaulted to the 225 Plan unless they submit a Dining Plan Change form<\/a> by the relevant deadlines detailed in their Housing Contract.<\/p>\n\n\n\n

Appropriate Steps to a Room Change<\/h2>\n\n\n\n

During the academic year, residents must first meet with their Resident Assistant (RA) to get advice on how to address an undesirable situation, assist with problem-solving, or help reflect on any personal responsibility in these matters. For more serious issues, fill out the Room Change Request form below, which will be routed to the Residence Life Professional for your building. After any room freeze<\/a> period that may be in effect, your Residence Life Professional will begin to review requests on a weekly basis and will follow up to discuss a room change or other potential outcome.<\/p>\n\n\n\n

You may change rooms only with prior written authorization<\/strong> from the staff member who oversees your building. Unauthorized room changes, or failure to move out of a room at a designated time, may result in being required to move back to your authorized assignment, an improper move charge, and\/or disciplinary action.<\/p>\n\n\n\n

*Changes between residence halls are granted only in limited\/special circumstances and are at the discretion of the Associate Director for Business Administration.<\/em><\/p>\n\n\n\n

Room Change Request Form<\/h2>\n\n\n