{"id":416,"date":"2022-07-22T15:51:25","date_gmt":"2022-07-25T21:03:41","guid":{"rendered":"https:\/\/uwm.edu\/graduate-assistants\/handbook\/introduction-to-graduate-assistantships-at-uwm\/responsibilities-of-hiring-units\/"},"modified":"2026-07-22T11:42:00","modified_gmt":"2026-07-22T16:42:00","slug":"responsibilities-of-hiring-units","status":"publish","type":"handbook","link":"https:\/\/uwm.edu\/graduate-assistants\/handbook\/introduction-to-graduate-assistantships-at-uwm\/responsibilities-of-hiring-units\/","title":{"rendered":"Responsibilities of Hiring Units"},"content":{"rendered":"\n

Assistantships at UWM are governed by many overlapping and collaborating units, starting with the program or department hiring the assistant, but also including the Graduate School, the Division of Research, the Center for International Education, Financial Aid, the Bursar, and the Office of Human Relations. This section is designed to help all assistants better understand where to direct questions or concerns. The Graduate School maintains a general inbox for questions about all assistantships. If students or programs are in doubt about where to turn, start by writing to gs-assistantships@uwm.edu<\/a>.<\/p>\n\n\n\n

Hiring Program or Unit<\/h3>\n\n\n\n

The program, department, or administrative unit hiring a Graduate Assistant is responsible for issuing the Letter of Offer to hire an assistant, setting up payroll, and supervising the assistant. The hiring unit will be the main point of contact for all assistants, and most questions or concerns should be directed there first. Depending on the question or issue, an assistant\u2019s contact within the hiring program or unit might be a faculty supervisor or an administrative staff member who manages business matters or graduate studies for the program.<\/p>\n\n\n\n

Graduate School<\/h3>\n\n\n\n

The Graduate School<\/a> maintains and publicizes all university policies and procedures related to Graduate Assistants, and updates and communicates information about stipend rates. It also enforces faculty governance policies affecting both students and programs related to matters such as maximum employment levels and the combination of assistantships with fellowships (See Appointments and Benefits<\/a> section for more details.). The Graduate School\u2019s dean is also involved in assisting the Office of Human Relations in managing some steps of the Graduate Assistant Employment Grievance Procedure<\/a>.<\/p>\n\n\n\n

Financial Aid<\/h3>\n\n\n\n

Assistantships do not generally impact financial aid eligibility, but assistantships are often combined with other scholarships, such as Chancellor\u2019s Awards, which can affect financial aid eligibility. Graduate Assistants who have financial aid, such as student loans, may need to consult UWM\u2019s Financial Aid office. For more information, visit the One-Stop Enrollment and Financial Services<\/a> page.<\/p>\n\n\n\n

Center for International Education (CIE)<\/h3>\n\n\n\n

International students must comply with Federal Immigration Law to work in the United States, including the requirement to have an approved I-9 on file. Programs will generally help international assistants access CIE, but if in doubt international assistants should ensure they meet all requirements by consulting CIE\u2019s International Students and Scholars<\/a> office.<\/p>\n\n\n\n

Division Of Research<\/h3>\n\n\n\n

UWM\u2019s Division of Research assists programs in the appointing and oversight of Research Assistants. The Division of Research is often the best place for programs and students to turn with questions about research compliance and conduct for Research Assistants or federal rules that might impact the appointments.<\/p>\n\n\n\n

Bursar\u2019s Office<\/h3>\n\n\n\n

The Bursar\u2019s Office manages the routine financial affairs, including payroll, for the university. Graduate Assistants will not usually need to consult the Bursar, except in rare cases such as those where overpayment or underpayment needs to be rectified. For more information, visit the One-Stop Enrollment and <\/a>Financial Service<\/a>s<\/a> page.<\/p>\n\n\n\n

Office of Human Resources<\/h3>\n\n\n\n

Even though the individual hiring program or unit appoints most Graduate Assistants, their appointment will be processed by UWM\u2019s \u201cHR\u201d office, and likely will be managed by an HR Assistant or HR Business Partner delegated to the hiring program or unit. Graduate Assistants typically do not need to work with HR directly, except in rare cases such the need to rectify errors related to pay or the payment period. Even in those cases, assistants will usually work through staff in their hiring program or unit. However, the Office of Human Resources also oversees the Graduate Assistant Employment Grievance procedure<\/a>. 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