The University interprets its responsibility to authorize charter schools as a part of a larger attempt to improve education for children and in this instance, the education of children who live in an urban area. Charter schools must have programs that provide quality education to students and address the critical issues of today’s urban education environment. The academic achievement of children who are viewed as at-risk should be the central focus of the charter school application. Substantive outcomes must be given priority over process experiences if academic achievement is to serve as the central focus.
It is the University’s goal to look for charter applications that have a high potential to improve the quality of education for students with no or few high-quality educational options rather than the authorization of a large number of charter schools. As such, the Office will consider charter options for communities/school districts if one of the following exists:
- A district has at least one school that received “Fails to Meet Expectations” consistent with the Wisconsin Department of Public Instruction Report Card data for at least two consecutive years. Consideration would only be given to prospectuses which target the grade levels of the district school(s) that Fails to Meet Expectations.
- A new or innovative program that presents educational options to address specific needs (i.e. at-risk populations, dropouts, and other educational needs) that are not being served within the district.
Being granted a charter to operate a school requires thought and planning as well as a committed organization that can sustain the development and operational requirements of a charter school. Potential applicants must be able to commit eighteen to twenty-four months of planning time before a charter school can become a reality.
The University and SOE consider the following principles to be essential to the development of charter schools authorized by the University. These principles are as follows:
- The charter school should be developed to improve the overall education conditions for children who live in urban areas.
- The charter school should reflect the “best educational practices” based upon professional standards and current research.
- The charter school should be developed to reflect linkages between and among the school, families, and community agencies.
- The charter school population should reflect the diversity of the population of its community.
- The administration of the charter school should embody principles of democratic management.
- The charter school success measures should encompass both academic and social outcomes for children, as well as consumer satisfaction.
Deadlines and Information
Schools Planning To Open Fall Of 2021
Prospectus is due by February 28, 2020 by 4:30 pm
Review Team recommendation given by March 31, 2020
Application is due by August 31, 2020 by 4:30 pm
Review Team recommendation given by September 30, 2020
*Phase II is for applicants that have submitted a prospectus and received approval to move forward or applicants that wish to transfer charter authorization to or replicate the educational model with UWM. A school wanting to change authorizers or replicate must be in at least its fourth year of operation in Milwaukee when the application is submitted.
For Further Information About Applying
Telephone: (414) 229-4682
Application Process Phases
A prospectus must be uploaded no later than 4:30 pm (cst) on the last business day in February. Prospectuses received after the specified due date and time will not be considered. It is important within the prospectus to capture the philosophy around which the school will be developed, the mission of the school, and the reason the community needs the school. The prospectus provides a snapshot of the proposed school, its organizers, curricular focus, instructional methodology, governance, and financial capacity.
The information provided by the prospectus allows the Office and Advisory Committee to determine if the school has the potential to make a positive educational difference with urban students, is financially sound, and fits with the University’s mission. Requirements for the submission of a prospectus are provided when viewing the Prospectus Process and Application. Upon receipt of the prospectus, the Office will review and evaluate the proposal in terms of:
- Organizational capacity to develop and sustain a school over time
- Potential for the program to contribute to educational reform
- Soundness of the proposal plan
- Strength of the business plan
- Overall potential of the educational program
- Alignment with OCS interests and mission as it relates to authorizing charter schools
Specific information can be found in the Prospectus Process and Application. Those organizations, groups, or individuals whose prospectuses are deemed to meet the established criteria will be notified by the last business day of March and are then permitted to submit a full application to the Office.
Phase I Application Documents
- Prospectus Submission Request (DOC)
- Prospectus Process and Application
- Reviewers Guide
An application can only be submitted after the applicant’s prospectus has been approved by the Office or by an organization currently operating a charter school for at least four years in Milwaukee that wishes to replicate with or transfer charter authorization to UWM. Applicants must complete the New Charter application or the Replication or Transfer charter application to receive consideration and applications must be uploaded to the identified web-based system no later than 4:30 pm (cst) on the last business day of August. Applications received after the specified due date and time will not be considered. The guidelines discussed below are designed to assist charter school developers with general requirements that will be used by the Office and Application Review Committee in considering charter applications. Applicants are encouraged to meet with the representatives of the Office prior to and during the development of the Application.
- The Applications must address all elements of the Application Outline found in the New Charter Process and Application document. These include Wisconsin Statute 118.40 State Laws and Regulations.
- Schools granted charters must be non-sectarian in their programs, admission policies, employment practices and all other operations, WI Stat. 118.40(4)(ar)2.
- Schools granted charters may not charge tuition, WI Stat. 118.40(4)(b)1.
- Schools granted charters may not discriminate in admission or deny participation in any program or activity on the basis of a person’s sex, race, religion, national origin, ancestry, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability, WI Stat. 118.40(4)(b)2.
- Schools that are oversubscribed must establish a selection lottery to ensure equal access to all students.
- Applicants seeking charters for schools serving less than 50 students will be discouraged due to fiscal challenges of very small enrollment programs.
- The University will charge a cost recovery fee for the costs of operating the Office. An estimate of the fee will be provided to applicants prior to a charter contract being approved. Applicants should develop their budget based on 3% of the per student state aid provided to charter schools. This fee is payable on a quarterly basis.
- Application deadlines will be enforced. Late applications will not be accepted. Applicants are encouraged to have legal counsel as part of their planning process and have legal counsel review the application prior to submission. The application document will be important during the development of the charter contract.
- Applications must be submitted via a web-based system used by the Office of Charter Schools (OCS). The charter applicant must complete the Application Submission Request form. The form must be emailed to firstname.lastname@example.org between June 1st and August 15th. Once the form is received, an email will be sent to the contact person with complete instructions on uploading the application documents.
- A five-year financial budget template must be completed and submitted with the application.
- Applicants are required to participate in a comprehensive interview with the Application Review Committee.
- The initial charter contract shall be issued for a period of five (5) years, WI Stat. 118.40(3)(b).
- The charter contract must be approved by the University of Wisconsin System Board of Regents to achieve charter status.
It is essential that charter school operators understand their requirement for providing special education services for students with disabilities. The provision of special education will have a major impact on financial, personnel, and facility decisions. An independent public charter school must accept all students who apply regardless of disability. The school must either provide required services on site or pay for those services to be provided by another entity. As part of this requirement, the school must provide an individualized education plan (IEP) and provide the necessary instruction by state licensed personnel. Questions regarding special education issues that charter applicants should consider when applying for a charter are included in the Application Requirements.
The Office, through the Application Review Committee, composed of educators and community members, reviews charter school applications. Guidelines for reviewers are included in the Charter Process and Application documents. Based on the overall feasibility of the proposal, this review process will identify which applications:
- Will be accepted for further consideration
- May be resubmitted with modifications for further consideration
- Are denied
While it must be realized that there is some element of subjective judgment in evaluating proposals, a proposal can be evaluated on its completeness, responsiveness to criteria, and the integration of innovative ideas into a realistic operation to educate students. Especially important in the chartering process is the effective use of research literature, the design and focus of the program, and how the proposal integrates organizational structure, budget, and program into an operational whole. Approval of an application is not a guarantee that the applicant will be awarded a charter. Before an application is finally approved, a contract spelling out all aspects of the charter school operation must be agreed upon.
Applicants will be notified as to the status of their proposal by the last business day of September. Applicants whose proposals are approved will be notified and receive instructions for initiating the development of the charter contract. Applicants whose proposals require additional work will be notified of the deficiencies and given an opportunity to respond within a specified time period. Applicants whose proposals are not approved will also receive notification.
Phase II Application Documents
The approval of the contract by the UW System Board of Regents represents the final phase of the chartering process. Once the grantee meets the school opening requirements, the charter school can begin operating.