{"id":1881,"date":"2026-06-30T14:05:20","date_gmt":"2026-06-30T19:05:20","guid":{"rendered":"https:\/\/uwm.edu\/digital-accessibility\/?post_type=documentation_guides&#038;p=1881"},"modified":"2026-06-30T14:05:22","modified_gmt":"2026-06-30T19:05:22","slug":"accessibility-checklists-by-role","status":"publish","type":"documentation_guides","link":"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/accessibility-checklists-by-role\/","title":{"rendered":"Accessibility Checklists by Role"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"wp-block-paragraph\">Accessibility responsibilities vary depending on the types of content you create in your role. Use the checklists below to identify key accessibility considerations before publishing or sharing content.<\/p>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of Contents<\/h2><ul><li><a href=\"#h-if-you-create-microsoft-365-documents-amp-meeting-related-content\" data-level=\"2\">If You Create Microsoft 365 Documents &amp; Meeting-Related Content<\/a><\/li><li><a href=\"#h-if-you-create-web-amp-social-media-content\" data-level=\"2\">If You Create Web &amp; Social Media Content<\/a><\/li><li><a href=\"#h-if-you-create-data-dashboards-excel-or-power-bi-content\" data-level=\"2\">If You Create Data, Dashboards, Excel or Power BI Content<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-if-you-create-microsoft-365-documents-amp-meeting-related-content\">If You Create Microsoft 365 Documents &amp; Meeting-Related Content<\/h2>\n\n\n\n<figure class=\"uwm-c-table uwm-c-table--stripe\"><table class=\"has-fixed-layout\"><thead><tr><th>Content Type<\/th><th>What You Need to Check<\/th><\/tr><\/thead><tbody><tr><td>Word Documents<\/td><td>Is the document structured so someone can navigate it, not just visually formatted?<\/td><\/tr><tr><td>PowerPoints<\/td><td>Are slides readable, in the correct reading order, and understandable without relying only on visuals?<\/td><\/tr><tr><td>PDFs<\/td><td>Is the PDF necessary, and was the source file made accessible before export?<\/td><\/tr><tr><td>Emails<\/td><td>Are the message, links, images and attachments clear and accessible?<\/td><\/tr><tr><td>Meetings<\/td><td>Can people access the agenda, materials, captions, recordings, minutes and follow-up information?<\/td><\/tr><tr><td>Public notices<\/td><td>Is the information available in an accessible format, not only as a scanned or image-based file?<\/td><\/tr><tr><td>Recordings and videos<\/td><td>Are captions, transcripts or accessible alternatives available when needed?<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-if-you-create-web-amp-social-media-content\">If You Create Web &amp; Social Media Content<\/h2>\n\n\n\n<figure class=\"uwm-c-table uwm-c-table--stripe\"><table class=\"has-fixed-layout\"><thead><tr><th>Content Type<\/th><th>What You Need to Check<\/th><\/tr><\/thead><tbody><tr><td>Webpages<\/td><td>Is the page structured clearly with headings, meaningful&nbsp;links&nbsp;and readable content?<\/td><\/tr><tr><td>Images<\/td><td>Does the image need alt text or a text alternative?<\/td><\/tr><tr><td>Flyers and graphics<\/td><td>Is key information available in text, not only in the image?<\/td><\/tr><tr><td>Videos<\/td><td>Are captions and audio descriptions available and&nbsp;accurate&nbsp;enough for access?<\/td><\/tr><tr><td>Social media<\/td><td>Can someone understand the post without relying only on the image, color,&nbsp;emoji&nbsp;or video?<\/td><\/tr><tr><td>PDFs<\/td><td>Is the PDF necessary, or should the information be on a webpage?<\/td><\/tr><tr><td>Links<\/td><td>Does the link language clearly explain where it will take the reader or what action is expected?<\/td><\/tr><tr><td>Event posts<\/td><td>Is&nbsp;date, time, location, registration and access information provided in accessible text?<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-if-you-create-data-dashboards-excel-or-power-bi-content\">If You Create Data, Dashboards, Excel or Power BI Content<\/h2>\n\n\n\n<figure class=\"uwm-c-table uwm-c-table--stripe\"><table class=\"has-fixed-layout\"><thead><tr><th>Content Type<\/th><th>What You Need to Check<\/th><\/tr><\/thead><tbody><tr><td>Excel workbooks<\/td><td>Are worksheets, tables,&nbsp;headers&nbsp;and labels clear and logical?<\/td><\/tr><tr><td>Charts<\/td><td>Can the chart be understood without&nbsp;relying&nbsp;on color or visual placement?<\/td><\/tr><tr><td>Dashboards<\/td><td>Can users navigate the dashboard and understand the layout?<\/td><\/tr><tr><td>Filters and slicers<\/td><td>Are controls labeled clearly and understandable?<\/td><\/tr><tr><td>Data tables<\/td><td>Are tables structured for understanding, not just visual appearance?<\/td><\/tr><tr><td>Color<\/td><td>Is color used carefully, with labels or other cues?<\/td><\/tr><tr><td>Summaries<\/td><td>Is there a plain-language explanation of key findings or trends?<\/td><\/tr><tr><td>Public reports<\/td><td>Is the data available in an accessible format, not only as an image or an inaccessible dashboard?<\/td><\/tr><tr><td>Downloads and exports<\/td><td>Are exported files,&nbsp;PDFs&nbsp;or spreadsheets accessible before distribution?<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"content_block\" id=\"custom_post_widget-1095\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/\">Getting Started with Digital Accessibility<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/why-digital-accessibility-is-important\/\">Why Digital Accessibility is Important<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/digital-accessibility-policy\/\">Digital Accessibility Policy<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/what-is-in-scope-for-compliance\/\">What is in Scope for Compliance<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/risk-of-non-compliance\/\">Risk of Non-Compliance<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/digital-accessibility-fundamentals-checklist\/\">Fundamentals Checklist<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/accessibility-checklists-by-role\/\"><span aria-current=\"page\">Accessibility Checklists by Role<\/span><\/a><\/li><li><a href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/recommended-actions-how-to-prioritize\/\">Recommended Actions &amp; How to Prioritize<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":11,"featured_media":0,"parent":655,"menu_order":0,"template":"","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"tags":[],"documentation_guides_category":[],"class_list":["post-1881","documentation_guides","type-documentation_guides","status-publish","hentry"],"uwm_unpublish_requested":false,"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Accessibility Checklists by Role - UWM Digital Accessibility<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/digital-accessibility\/documentation-guides\/getting-started\/accessibility-checklists-by-role\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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