What are the restrictions on university-sponsored travel?

October 22, 2020

Due to public health concerns related to COVID-19, all university-sponsored travel remains restricted until at least May 23, 2021, except as noted below.

These restrictions are in place for all employees, students and registered student organizations. The intent is to help limit the spread of the disease among students, faculty, staff and the public.

People who travel on university-related business without approval assume personal financial responsibility and may be subject to individual or group corrective action.

All travel that has not received an approved exception should be canceled.

University-sponsored travel includes, but is not limited to:

  • Travel on UWM-related business
  • Travel that relates to an employee’s professional interests and positions, such as board or other professional organization roles
  • Travel paid in full or in part by UWM
  • Travel organized, endorsed and/or sponsored by UWM or organizations associated with UWM, such as student clubs
  • Travel that involves academic credit granted by UWM

Limited exceptions will be granted for essential travel, which is travel critical to UWM’s mission, that cannot be rescheduled and is for work that must be conducted in person. Public health guidance should be reviewed before requesting an exception.

To request an exception, travelers must complete this UWM Travel Exception Form. If you are unable to use the UWM Travel Exception Form, please use the Alternate Travel Exception Form.

Exceptions will be managed and approved by Risk Management and designated campus leadership. This approach allows for an individualized review of relevant health and safety considerations for each requested exemption.

While travel is currently restricted because of the pandemic, budget concerns also will limit travel in the upcoming year. All nonessential travel funded through unrestricted funds is frozen through June 30, 2021. Once the travel prohibition due to the pandemic is lifted, travel funded through external gifts and grants may be approved by the division head, although use of funds that could be used for higher priorities is discouraged. Deans and division heads will be responsible for approving travel that is essential or funded through external sources.

Canceling air travel bookings

Individual airline tickets can be canceled in Concur or by contacting Travel Incorporated. Group block airfare tickets can be canceled by contacting Fox World Travel.

Booking for future travel

Bookings of new university-sponsored travel is currently suspended until further notice.

Returning/arriving from travel

Students and employees who have traveled within the United States should check themselves for symptoms and limit their exposure to others outside of their home as much as possible for 14 days following their return.

All international travelers arriving into the United States should stay home for 14 days after their arrival. At home, they are expected to monitor their health and practice physical distancing. To protect the health of others, these travelers should not go to work or school for 14 days.

Travelers who return from a cruise ship or river cruise voyage are advised to stay home for 14 days, monitor their health and practice physical distancing.

More information can be found at Wisconsin Department of Health Services: COVID-19: Travel.