What are the reporting guidelines for UWM employees who test positive for COVID-19?

September 16, 2020

For the health and safety of all UWM students, faculty and staff, it is critical for UWM to gather information regarding employees who test positive for COVID-19​, are experiencing symptoms or have been identified as a close contact of a person who was diagnosed with COVID-19. These employees are not permitted to report for on-site work.

The gathering of this data will occur via the UWM Employee COVID-19 Case Submission Form in the university’s electronic workflow tool, Streamline. To protect others on campus, information on recent locations and UWM close contact information also will be collected. This information will be used to determine if disinfection of spaces is needed or if others at UWM may need to quarantine.​ The tool will also be used to verify employees meet the Centers for Disease Control and Prevention’s return-to-work criteria.

The UWM Employee COVID-19 Case Management Submission Form should be completed for employees who have tested positive for COVID-19​, are experiencing symptoms or have been identified as a close contact of someone who was diagnosed with COVID-19.

The information may be provided in one of three ways:

  • The employee may enter the information directly into the Streamline tool.
  • The employee may provide their supervisor with the pertinent information, and the supervisor may enter the information into the Streamline tool.
  • The employee may contact the Human Resources Business Partner/Personnel Representative (HRBP/Prep) who works with their school/college/division, and the representative may enter the information on behalf of the employee.

Please note, employees must follow the protocol established within their department when they cannot report for on-site work. If the employee makes that contact via phone or email outside of business hours, the departmental person who receives the information must forward it to HR-COVID19@uwm.edu. Human Resources will then determine the appropriate course of action, and the employee may be contacted with a request to provide information via the Streamline tool.

Employee medical information is treated confidentially according to federal and state privacy laws. Whether an employee reports their information to their supervisor, via the Streamline tool or through the HRBP/Prep who works with their school/college/division, the information will be handled confidentially.

Supervisors who become aware of an employee who has tested positive must treat this information confidentially. They may only reveal the information to the HRBP/Prep who works with their school/college/division. Staff in University Safety & Assurances will be made aware of pertinent information in order to initiate cleaning, notification of close contacts and determination of a return-to-work date. Supervisors may be contacted by Environmental Services if there are questions pertaining to cleaning and disinfection of spaces. The Streamline tool will be used to notify supervisors when cleaning and disinfection has been completed.

Employees will receive instructions on when they may return to work. ​Employees will need to contact their supervisor, HRBP/Prep or University Safety & Assurances prior to returning to work to ensure return-to-work criteria are met.

Data from reports will be used to monitor COVID-19 case numbers at UWM and for required reporting to public health departments and/or UW System administration. UWM case numbers are available on the COVID-19 dashboard.

If you have any questions about completing the UWM Employee COVID-19 Case Management Submission Form, contact COVID19-safety@uwm.edu.