{"id":7544,"date":"2026-02-25T14:46:27","date_gmt":"2026-02-25T20:46:27","guid":{"rendered":"https:\/\/uwm.edu\/cie\/?page_id=7544"},"modified":"2026-05-18T11:15:29","modified_gmt":"2026-05-18T16:15:29","slug":"advisors-coaches","status":"publish","type":"page","link":"https:\/\/uwm.edu\/cie\/study-abroad\/advisors-coaches\/","title":{"rendered":"For Advisors &amp; Coaches"},"content":{"rendered":"\n<div class=\"uwm-l-row\">\n<div class=\"uwm-l-col\">\n<p class=\"size-p-lg\">As UWM academic advisors and coaches, you play a key role in helping students confidently fit&nbsp;study&nbsp;abroad into their degree plans. We have the key tools, timelines and study abroad resources you need.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-quick-facts\">Quick Facts<\/h2>\n\n\n\n<p>Study abroad is designed to be academically meaningful, financially accessible and flexible for UWM students.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Students can earn either UWM or transfer credit depending on the program.<\/li>\n\n\n\n<li>Courses may count toward major, minor or general education requirements, with department approval.<\/li>\n\n\n\n<li>Many programs are taught in English and students can explore new languages along the way.<\/li>\n\n\n\n<li>Study abroad can fit into a wide range of degree plans with early advising.<\/li>\n\n\n\n<li>Students can use <a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/students\/costs-scholarships\/\" type=\"page\" id=\"7857\">financial aid, scholarships and grants<\/a> to help pay for study abroad, and are encouraged to attend a Financing Study Abroad 101 information session to understand their options.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-academic-advisor-nbsp-role-nbsp-in-nbsp-supporting-study-abroad-nbsp\">Academic Advisor&nbsp;Role&nbsp;in&nbsp;Supporting Study Abroad&nbsp;<\/h2>\n\n\n\n<figure class=\"uwm-c-table uwm-c-table--stripe\"><table><thead><tr><th>Stage<\/th><th>What the Student is Doing<\/th><th>Academic Advisor Role &amp; Key Considerations<\/th><\/tr><\/thead><tbody><tr><td><strong>Early Academic Planning<\/strong>&nbsp;<\/td><td>Begins exploring study abroad options and thinking ahead about timing.&nbsp;<\/td><td>Assist&nbsp;with&nbsp;multi\u2011term&nbsp;academic planning&nbsp;that incorporates a study abroad term while&nbsp;maintaining&nbsp;timely&nbsp;degree completion. Advise on the&nbsp;most&nbsp;appropriate semester&nbsp;or year&nbsp;based on course sequencing, prerequisites, clinicals, internships, or student teaching.&nbsp;Identify&nbsp;potential risks to graduation early.&nbsp;<\/td><\/tr><tr><td><strong>Plan with an Academic Advisor<\/strong>&nbsp;<\/td><td>Meets with you to discuss how study abroad fits into their degree plan.&nbsp;<\/td><td>Review the degree audit and clearly communicate&nbsp;remaining major, minor, and general education requirements.&nbsp;Identify&nbsp;which requirements&nbsp;must be completed on campus&nbsp;and which&nbsp;may be completed abroad. Emphasize&nbsp;non\u2011negotiable&nbsp;campus\u2011based&nbsp;requirements.&nbsp;<\/td><\/tr><tr><td><strong>Explore Programs &amp; Courses<\/strong>&nbsp;<\/td><td>Reviews program academics and sample courses abroad.&nbsp;<\/td><td>Help interpret how coursework&nbsp;may apply to degree requirements&nbsp;(major, minor, gen ed, or elective). Frame guidance around&nbsp;requirements rather than exact course matches. Explain general&nbsp;transfer&nbsp;credit expectations, including&nbsp;minimum&nbsp;grades and credit limits.&nbsp;<\/td><\/tr><tr><td><strong>Course Approval \/ Equivalency Requests<\/strong>&nbsp;<\/td><td>Submits course equivalency or academic approval forms.&nbsp;<\/td><td>Explain how approved courses will apply toward the degree. Review or direct requests to the&nbsp;appropriate departmental&nbsp;contact or faculty advisor for approval, following departmental criteria.&nbsp;<\/td><\/tr><tr><td><strong>Enrollment &amp; Course Changes Abroad<\/strong>&nbsp;<\/td><td>Enrolls in courses (before departure or on site) and&nbsp;makes adjustments&nbsp;if needed.&nbsp;<\/td><td>Reinforce that&nbsp;course availability may change.&nbsp;Encourage students to communicate changes promptly and seek guidance if substitutions affect degree progress. Be available for&nbsp;time\u2011sensitive&nbsp;academic questions when necessary.&nbsp;<\/td><\/tr><tr><td><strong>Program Completion &amp; Transcript Processing<\/strong>&nbsp;<\/td><td>Completes the program; host institution sends transcript to CIE.&nbsp;<\/td><td>No routine action&nbsp;required&nbsp;unless issues arise. Remind students that&nbsp;transcript timing varies&nbsp;by institution and country.&nbsp;<\/td><\/tr><tr><td><strong>Credit Posting<\/strong>&nbsp;<\/td><td>Reviews credits once they post to PAWS.&nbsp;<\/td><td>Confirm credits are applied correctly to the&nbsp;degree&nbsp;audit, noting approved course equivalences, and&nbsp;assist&nbsp;with resolving discrepancies if needed. Note that transfer credit applies toward&nbsp;requirements&nbsp;but&nbsp;grades do not factor into GPA.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-course-registration\">Course Registration<\/h2>\n\n\n\n<div class=\"uwm-p-accordion uwm-p-accordion--icon-left-circle\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\">How do students register for classes abroad?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Registration timing varies by program. Some students register before departure, others onsite.\u00a0Check\u00a0the \u201cAcademics\u201d section of the <a href=\"https:\/\/uwmilwaukee.studioabroad.com\/_portal\/program-search\" target=\"_blank\" rel=\"noreferrer noopener\">program page<\/a> for general guidance. Details are usually shared directly by the host university or provider after acceptance.\u00a0Encourage students to update you on their course enrollment as soon as they know their courses.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\"><strong>When do students take language placement exams?<\/strong>\u00a0<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Language placement requirements vary by program and host institution. When applicable, details are listed on the <a href=\"https:\/\/uwmilwaukee.studioabroad.com\/_portal\/program-search\">program page<\/a> or shared after acceptance.&nbsp;<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-course-equivalency-approval-form-ceaf-nbsp\">Course Equivalency Approval Form (CEAF)&nbsp;<\/h2>\n\n\n\n<p>The <a href=\"https:\/\/uwm.edu\/cie\/wp-content\/uploads\/sites\/600\/2026\/04\/Accessible-Course-Equivalency-Form-3.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">CEAF (PDF)<\/a> helps determine how study abroad courses may apply toward degree requirements.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Students are encouraged to complete the CEAF before departure when a preliminary course list is available.<\/li>\n\n\n\n<li>Course changes may occur on-site and should be updated during or after the program.<\/li>\n\n\n\n<li>Academic advisors play a key role in helping students understand their remaining degree requirements so they can choose a program that offers courses that fit their degree plan.<\/li>\n<\/ul>\n\n\n\n<div class=\"uwm-p-accordion uwm-p-accordion--icon-left-circle\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\"><strong>How do I know which courses count?<\/strong><\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>CEAF&nbsp;determines&nbsp;if courses count toward major\/minor\/gen eds. Without CEAF approval, they default to electives.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">What if courses are unclassified (lower vs. upper division)?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>If unclear, note this on the CEAF. Final determination may depend on syllabi review by departments. Students automatically earn lower-level elective credit and can advocate for upper-level equivalencies.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">What should I do if a student\u00a0can\u2019t\u00a0get course information before their departure?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Encourage your students to stay flexible. Students should complete CEAF with tentative&nbsp;courses&nbsp;if possible, then update&nbsp;it after arriving in their host country once syllabi are available.&nbsp;<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">What\u2019s\u00a0my role if the CEAF\u00a0isn\u2019t\u00a0complete before departure?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Remind students that the CEAF is the only way to secure major\/minor\/gen ed equivalencies. Without it, their courses will default to electives. Encourage your students to finish or update the form as soon as their course list is&nbsp;finalized.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-transcripts-amp-credit-posting\">Transcripts &amp; Credit Posting<\/h2>\n\n\n\n<p>Study abroad credits are posted after transcripts are received and processed. This typically takes 2\u20134 months, depending on the program type. Helping students plan with this timeline in mind can prevent unnecessary stress later on.<\/p>\n\n\n\n<div class=\"uwm-p-accordion uwm-p-accordion--icon-left-circle\" data-accordion-prefix-classes=\"uwm\" data-accordion-cool-selectors=\"1\"><button class=\"uwm-p-accordion--toggle-button size-p-md\">Expand All<\/button>\n<div class=\"uwm-p-accordion--header\"><strong>When should I expect to see study abroad grades on PAWS?<\/strong>\u00a0<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<ul class=\"wp-block-list\">\n<li><strong>Faculty-led programs:<\/strong>&nbsp;Grades are posted directly by the instructor shortly after the program ends.&nbsp;<\/li>\n\n\n\n<li><strong>UWM-sponsored (non faculty-led) programs:<\/strong>&nbsp;Students request a transcript from the host university or provider. Once CIE receives it, grades are processed and posted in PAWS (typically 2\u20133 months).&nbsp;<\/li>\n\n\n\n<li><strong>Non-UWM sponsored programs:<\/strong>&nbsp;Students request the transcript directly from the host university. After CIE receives it, transfer credits are posted (typically 3\u20134 months).&nbsp;<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\"><strong>Who do I contact if credits\u00a0haven\u2019t\u00a0posted?<\/strong><\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>Start by contacting CIE at <a href=\"mailto:overseas@uwm.edu\">overseas@uwm.edu<\/a>. We can confirm if the transcript has been received and is being processed.&nbsp;<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"uwm-p-accordion--header\">Why does my student&#8217;s transcript not reflect the approved equivalency?<\/div><div class=\"uwm-p-accordion--panel\"><div class=\"uwm-p-accordion--panel-inner uwm-u-clear\">\n<p>For UWM-sponsored programs, the transcript will always reflect a study abroad course designation (e.g., X97). Equivalency approvals are part of the student&#8217;s academic record and are used upon graduation audit, but are not reflected on PAWS or their transcript.&nbsp;<\/p>\n\n\n\n<p>For non-UWM programs with transfer credit, the equivalencies will show in the transfer credit section on their transcript.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-next-steps\">Next Steps<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Share the <a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/students\/get-started\/\" type=\"page\" id=\"9209\">Get Started<\/a> page with students early and walk through the academic process together.<\/li>\n\n\n\n<li>Encourage students to meet with you early and bring a preliminary course list when available.<\/li>\n\n\n\n<li>Remind students to complete or update the CEAF once courses are confirmed.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"uwm-l-col uwm-l-col--4 uwm-l-offset--1\"><div class=\"content_block\" id=\"custom_post_widget-9317\"><nav aria-label=\"Sidebar\" class=\"uwm-p-navigation-list uwm-p-navigation-list--gold-border \"><div class=\"uwm-p-navigation-list--title\"><a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/\">Study Abroad<\/a><\/div><ul><li><a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/students\/\">For Students<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/parents-family\/\">For Parents\u00a0&amp; Family<\/a><\/li><li><a class=\"current\" href=\"https:\/\/uwm.edu\/cie\/study-abroad\/advisors-coaches\/\"><span aria-current=\"page\">For Advisors &amp; Coaches<\/span><\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/stories\/\">UWM Study Abroad Stories<\/a><\/li><li><a href=\"https:\/\/uwm.edu\/cie\/study-abroad\/contact\/\">Contact<\/a><\/li><\/ul><\/nav><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":30714,"featured_media":0,"parent":49,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"templates\/centered.php","meta":{"footnotes":"","uwm_wg_additional_authors":[]},"class_list":["post-7544","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Center for International Education<\/title>\n<meta name=\"description\" content=\"Study abroad resources for UWM advisors and coaches\u2014tools and timelines to confidently guide students through the process.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uwm.edu\/cie\/study-abroad\/advisors-coaches\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"For Advisors &amp; 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