CCOET Frequently Asked Questions

Chancellor’s Campus Organization and Effectiveness Team (CCOET)

Updated 13 Nov. 2015

  1. What is the difference between the Budget Planning Task Force (BPTF) and the Chancellor’s Campus Organization and Effectiveness Team (CCOET)?

The BPTF was formed in the Spring Semester 2015 to specifically address the budget cuts imposed by the legislature for the 2015-2017 biennium. The CCOET has a broader and longer term mandate and is charged with providing recommendations to deal with the projected $30 million shortfall in UWM’s budget that is likely to occur in two years.

The CCOET started meeting in early October. They are accepting feedback via listening sessions (in October) and an online survey, and will submit a report to the Chancellor in February 2016. The BPTF has finished its work and has submitted its recommendations to the Chancellor. It will be reactivated as necessary.

  1. Who is represented on CCOET?

The members of the CCOET were drawn from faculty, staff, students, and administrators from across campus. Several members were drawn from the Budget Planning Task Force to ensure knowledge of and alignment with the budget circumstances. The membership is divided into a Primary Team and a Support Team, and the members of these teams are listed here. While every group and interest on campus is not directly represented on the CCOET, many of the members were chosen due to their roles in governance groups on campus. This membership directly connects them to many more individuals on campus. Furthermore, so that everyone on campus has an opportunity to be heard, any suggestions and feedback to the CCOET is welcome.

  1. How will the CCOET communicate with the campus community?

There are two primary mechanisms by which the CCOET will communicate:

  1. The CCOET website was established as a key mechanism for communication from the CCOET to the campus community and from the campus community to the CCOET. Meeting notes, Frequently Asked Questions (FAQs), and survey results will be posted to the website. Additionally, questions from the campus community can be submitted via the website.
  2. Members of the CCOET Primary Team and Support Team will share information with others in their respective units. Additionally, individuals can submit input, feedback, and questions to any member of the CCOET Primary Team and Support Team.
  1. What happens at UWM if the projected budget shortfall is not adequately addressed?

According to projections, if UWM continues its current financial trajectory and all factors (enrollment, tuition, expenditures etc.) remain constant, UWM’s balances will fall below zero within two years. Should the campus’s balances fall into the negative, it is unlikely that there will be any bailout from the State or System. If we cannot create a plan to achieve positive net operating income by the end of the biennium, it may become necessary to declare financial exigency. The consequence of this would include extraordinarily negative publicity for the campus, potential impact on enrollment, as well as heightened potential for layoffs among faculty and staff.

  1. What programs can and cannot be cut?

Generally, the only areas with limitations with regard to initial consideration for budget cuts are programs to the extent funded by external grant support and auxiliary units (units funded primarily with 128 funds). The campus is working separately with UW System and auxiliary units to determine the appropriate mechanisms and levels for “taxing” 128 funding. Auxiliary units are located primarily in Student Affairs and include Athletics, Norris Health Center, the UWM Union, Restaurant Operations, Children’s Learning Center, Office of Student Life, Student Life, University Recreation, Student Association Professional Staff and Senate Appropriations Committee, and Parking & Transit (Parking & Transit is in Finance and Administrative Affairs).

  1. How can I be involved in the CCOET efforts?

All UWM students, faculty, and staff are encouraged to become involved with the CCOET efforts. To that end, the CCOET has identified several strategies to facilitate campus-wide engagement. The strategies include:

  1. The CCOET website was established to provide a central site for all CCOET information:
  2. Open meetings of the CCOET Primary Team and Support Team to the campus community. The meetings of each team are scheduled for alternate Wednesdays from 3 – 5 p.m. in the Chapman Hall Regents Room. The meetings are listed as open meetings via the UWM Secretary of the University website. The agenda for each meeting is posted as well. Following each meeting, meeting notes are posted to the CCOET website.
  3. Input and feedback can be provided to any member of the CCOET Primary Team or Support Team. List of members.
  4. Members of the campus community can share input and ideas during one or more of the scheduled Listening Sessions. The date, time, and location for each Listening Session can be found on the CCOET website.
  5. Members of the campus community are invited to share input via a survey on efficiency ideas and opportunity ideas. Copies of the survey are available at each Listening Session. In addition, a Qualtrix version of the survey is available via the CCOET website.
  1. When will we have a clear timeline about when we need to reduce the spending and by how much (or increase the revenue) to avoid going in the red?

These are the steps, in chronological order:

  1. The cut allocations to divisions for FY16 were made and announced on July 30, 2015.
    Divisions provided the details of their cuts to the BPTF on November 6.  BPTF has summarized these details in the following document:
  2. The cut allocations for FY17 were announced in November.
    The divisions’ decisions about these cuts are due to the BPTF on December 23, and will be compiled and provided shortly thereafter.
  3. CCOET’s recommendations, which will focus on big picture savings and revenue-generation ideas, are due mid-February 2016.  In the subsequent weeks, the Chancellor will review the recommendations and make final decisions.