Deaf and Hard of Hearing Documentation Guidelines

The Accessibility Resource Center provides academic accommodations and services to students with documented disabilities. Students are required to provide comprehensive documentation to verify that the diagnosed disorder or condition meets the legal definition of disability covered under section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act as amended (ADAAA, 2009).

The ADAAA defines disability as a “physical or mental impairment that substantially limits one or more major life activities”.

Students who are deaf or hard of hearing should submit one or more of the following documents:

  1. Most recent audiological evaluation and/or audiogram
  2. Disability Assessment Form (opens in a new tab) of the functional limitations of the hearing loss for which accommodations are being requested, and whether the degree of limitation is mild, moderate or profound.
  • Optional supplement to #1 and #2:  Records from previous academic settings where accommodations were used (IEP, college accommodation plan, etc.)

Additional assessment by an appropriate professional may be required if co-existing conditions are indicated.

The diagnostic report must include the name, title, and license number of the evaluator.  Evaluation reports should be printed and/or scanned and contain the company’s official letterhead or appropriate watermark.

Revised:  July 2018

General Guidelines for all Disabilities
It is understood that accommodation needs can change over time and are not always identified during the initial diagnostic process. A prior history of accommodation, without demonstration of current need, does not in and of itself warrant provision of accommodations. ARC will make the final determination on eligibility for services based upon the documentation and an interview with the student.

Documentation submitted to ARC is considered confidential and maintained separately from the student’s educational record.

D/HH Documentation should be sent to the following address:

Accessibility Resource Center
Attn: Jason Anderson
University of Wisconsin Milwaukee
P.O. Box 413 Milwaukee, WI. 53201

Fax to: (414) 229-2237
Email to: