{"id":1182,"date":"2025-10-21T13:32:58","date_gmt":"2025-10-21T18:32:58","guid":{"rendered":"https:\/\/uwm.edu\/academicaffairs\/?page_id=1182"},"modified":"2026-07-01T10:53:26","modified_gmt":"2026-07-01T15:53:26","slug":"deadlines-procedures-for-certain-faculty-academic-staff-personnel-actions","status":"publish","type":"page","link":"https:\/\/uwm.edu\/academicaffairs\/policies\/deadlines-procedures-for-certain-faculty-academic-staff-personnel-actions\/","title":{"rendered":"Deadlines & Procedures for Certain Faculty & Academic Staff Personnel Actions"},"content":{"rendered":"\n
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Submission Deadlines to the Office of the Provost<\/strong><\/h2>\n\n\n\n
Faculty promotions and tenure recommendations:<\/td>April 5, 2027<\/td><\/tr>
Report on non-retentions:<\/td>April 5, 2027<\/td><\/tr>
Notice of non-retention:<\/td>[see below]<\/td><\/tr>
Retirement:<\/td>Provost\u2019s Budget Meeting<\/td><\/tr>
Report of Personnel Activities for Unclassified Staff 2025-2026:<\/td>April 5, 2027<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

These deadlines were derived from UW System deadlines incorporating personnel actions into the next year’s budget cycle and placing promotion and tenure recommendations on the agenda for the June Board of Regents meeting. Promotion and tenure cases that miss the established deadline will generally not be included in the annual June Board of Regents approval cycle. Out-of-cycle requests are intended for unusual circumstances, such as external hires, and should be expected to be rare.<\/p>\n\n\n\n

Faculty Promotion and Tenure Timeline<\/strong><\/p>\n\n\n\n

To meet the April 5 deadline for submission to the Office of the Provost, department executive committees (ECs) should begin planning promotion and tenure reviews well in advance of the fall semester. Because the solicitation and receipt of external review letters is one of the most common causes of delay, ECs are encouraged to identify candidates and begin securing external reviewers during the summer, to help ensure that reviews proceed according to the established timeline.<\/p>\n\n\n\n

The recommendation of the EC and the complete portfolio, including external review letters, should be submitted to the dean no later than December 1. Deans should forward completed files to the Secretary of the University Office for consideration by the appropriate divisional committee by December 14. Divisional committee recommendations should be submitted to the dean by mid-March to facilitate transmittal of the portfolio and the dean’s recommendation to the Office of the Provost by the April 5 deadline.<\/p>\n\n\n\n

Suggested Timelines for Promotion and Tenure Reviews:<\/strong><\/p>\n\n\n\n

Action:<\/strong><\/td>Completed by:<\/strong><\/td><\/tr>
Executive committee (EC) notification of probationary faculty<\/td>Summer\/Early Fall 2026<\/td><\/tr>
Solicitation of external letters<\/td>Summer\/Early Fall 2026<\/td><\/tr>
EC recommendation to dean<\/td>December 1, 2026<\/td><\/tr>
Dean forwards file to the Secretary of the University for review by the appropriate divisional committee<\/td>December 14, 2026<\/td><\/tr>
Divisional Committee recommendation to dean<\/td>March 15-19, 2027<\/td><\/tr>
Dean transmittal to Office of the Provost<\/td>April 5, 2027<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Promotion, Tenure, and Retention Recommendations<\/strong><\/h2>\n\n\n\n

Faculty<\/strong><\/strong><\/p>\n\n\n\n

Deans\u2019 recommendations for all promotions and tenure<\/strong> must be received in the Office of the Provost no later than April 5, 2027. Since such recommendations must be preceded by the deliberations of appropriate faculty bodies, academic units should plan accordingly to ensure timely review. Chapter 5 of UWM [Faculty] Policies and Procedures<\/a> are applicable to faculty in considering appointments, promotions, and non-renewals.<\/p>\n\n\n\n

Divisional committees are reminded to prioritize reviews involving tenure before those involving promotion only (e.g., promotion from associate to full professor). <\/p>\n\n\n\n

Academic Staff<\/strong><\/strong><\/strong><\/strong><\/p>\n\n\n\n

A decision on indefinite appointment for Non-Teaching and Instructional & Research Academic Staff will normally be made no later than the end of the sixth year of probationary service [Chapter 107 (PDF)<\/a>]. A probationary appointment cannot exceed seven years of service except in those circumstances described in Chapter 104.03 (PDF)<\/a>. In the event that an Academic Staff member requires an extension of the probationary period, the policy specified in Chapter 104.03 (PDF)<\/a> shall be followed. UWM Academic Staff Personnel Policies and Procedures<\/a>\u00a0are applicable.<\/p>\n\n\n\n

Materials to Include with Recommendations<\/strong><\/h2>\n\n\n\n

The following materials should be sent for making a decision on a dean\u2019s recommendation.<\/p>\n\n\n\n

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  1. All letters of actions taken and transmittal (executive committee through dean)<\/li>\n\n\n\n
  2. All confidential and \u201copen\u201d letters of review of the candidate<\/li>\n\n\n\n
  3. The candidate\u2019s curriculum vitae<\/li>\n\n\n\n
  4. Student and peer evaluations of teaching<\/li>\n<\/ol>\n\n\n\n

    If additional information is needed, the Office of the Provost will request it from the dean or the unit.<\/p>\n\n\n\n

    Non-retention Notice Periods<\/strong><\/h2>\n\n\n\n

    Faculty<\/strong><\/h3>\n\n\n\n

    As stated in the UWM Policies and Procedures 5.19<\/a>, the written notification of reappointment or non-retention shall be given to probationary faculty as follows:<\/p>\n\n\n\n

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    1. When the appointment expires at the end of the academic year, not later than March 1 of the first academic year and not later than December 15 of the second consecutive year of service.<\/li>\n\n\n\n
    2. If the initial appointment expires during an academic year, at least 3 months prior to its expiration; if a second consecutive appointment terminates during the academic year, at least 6 months prior to its expiration.<\/li>\n\n\n\n
    3. After 2 or more years of continuous service at UWM, such notice shall be given at least 12 months before the expiration of the appointment.<\/li>\n\n\n\n
    4. If proper notice is not given as designated above, the faculty member shall be entitled to a one-year terminal appointment. Such appointments shall, however, not result in the achievement of tenure.<\/li>\n<\/ol>\n\n\n\n

      For administrative consistency, the notice periods required by (2) and (3) above will have the following deadlines at UWM.<\/p>\n\n\n\n