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UWM Office of Dual Enrollment

Concurrent Enrollment Information and Agreements

School District and High School Teacher

January 2021

The Office of Dual Enrollment is housed within Academic Affairs at UWM. We have two Dual Enrollment Managers to administer the program and support high school teachers, students, academic departments, and faculty liaisons. We also have an academic advisor available for high school students.

Kathleen Breuer handles admissions, registration, and billing.

kbreuer@uwm.edu     414-229-6357

Vicki Bott is responsible for academic polices and faculty and teacher support.

vlbott@uwm.edu         414-251-8093

Dan Geddes is available to meet with high school students for academic advising.

dageddes@uwm.edu 414-229-3770

Establishing a Concurrent Enrollment Partnership

Interest in offering a UWM course at a high school via concurrent enrollment might come from multiple sources (school district administrators, high school teachers, UWM faculty members, or UWM’s Office of Dual Enrollment). Regardless of the origin, the initial time is used to determine if the high school can offer a UWM course.

Teacher Eligibility

The decision to approve a high school instructor to teach a UWM course is made by the relevant UWM academic department, whose guidelines are informed by UWM’s accrediting body, HLC (Higher Learning Commission), their own accrediting bodies, and their department policies. High school instructors will be asked to submit a CV/resume and transcripts to be reviewed by the academic department at UWM. The department might also ask to meet with the high school instructor and, when relevant, visit the school to see the teaching facilities.

Once the high school instructor has been approved, the UWM department will assign a faculty liaison to work with them. The faculty liaison will reach out to the high school teacher to arrange for a meeting to align curriculum, set criteria for student eligibility, and review course policies.

Course Alignment

The academic department and/or faculty liaison will determine what UWM course can be taught by the high school teacher and the prerequisites needed for students to enroll in the class. The faculty liaison will work with the high school teacher to ensure that the high school class is the equivalent of the UWM class when it is taught on campus. Discussions between the faculty liaison and the high school teacher will include student prerequisites, contact hours and student time investment, curriculum, assessments, course materials, and course policies. Depending on the discipline, additional materials might be necessary (lab or studio facilities, supplies, textbooks, technology, etc.).

Employee Status and Compensation

The high school teacher is teaching the class as an employee of their school district. Compensation for this work will be delivered by the instructor’s school district. The high school teacher can be considered an adjunct of the University; however, they are not employees of the University. UWM will have no liability to the high school instructor for this work.

Instructor of Record

High school instructors will have a UWM Panther ID to give them access to email via Outlook, the UWM Libraries, and PAWS (Panther Access to Web Services, which is where instructors input grades). Typically, high school instructors will be the instructors of record and will be responsible for determining and inputting final grades on PAWS. If the faculty liaison chooses, they can be the co-instructor of record; if desired, the class can be set up so that the faculty liaison needs to approve the final grades.

Before the Class Begins: ODE Policies and Procedures

The Office of Dual Enrollment (ODE) will work with the high school instructor to review the program’s expectations and policies and to discuss relevant UWM policies for the course. All of these are described in this document. We are happy to provide any additional information and/or more detail at any time.

Activate UWM Account

ODE will need the birthdates of high school teachers to sponsor their UWM account; teachers will be notified at their school district email account when their UWM account has been established. This email will give instructions on how to activate their ePanther ID. Teachers can also then access PAWS, all databases on the UWM Library, Canvas, etc. High school teachers should regularly check their UWM email for communication.

Required Training: FERPA The Family Educational Rights and Privacy Act

High school instructors are required to learn about FERPA and complete the FERPA training and quiz.

According to the US Department of Education, “If a student is attending a postsecondary institution – at any age – the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that student. If the student is under 18, the parents still retain the rights under FERPA at the high school and may inspect and review any records sent by the postsecondary institution to the high school.” Therefore, UWM will not discuss student records or enrollment with parents. Students can communicate with the high school teacher and administration if they have questions or concerns.

Posting a list of students’ names, or any identifying material (ID numbers), and grades is a violation of the provision regarding release of a student’s education record without written authorization and is not allowed.

Required Training: Annual Security Training

UW System requires all UW institutions to implement annual Information Security Awareness training for faculty, staff, and other employees, including students, who have access to non-public University of Wisconsin System information. You will receive an email from UWM Human Resources with the link and instructions for completing this training. Questions about this training can be sent to hr-compliance@uwm.edu

Eligible High School Students

We encourage the high school instructor to recruit students they think are academically prepared for the course. UWM can not offer a class with fewer than 30 total credits (10 students for a 3-credit class). The high school teacher and/or guidance counselors will work with ODE to ensure that the students have met the necessary prerequisites (typically a 3.0 GPA or 23 ACT score). Students not meeting that criteria, may, in special situations and at UWM’s discretion, be allowed to enroll if the high school instructor, guidance counselor, or a similar high school employee, recommend them for the course. While the Office of Dual Enrollment will use these criteria to determine a student’s eligibility to take a UWM class, the academic department can set their own requirements and prerequisites for each course. The faculty liaison will communicate these prerequisites to ODE and to the high school instructor.

Student Application

Students must apply online using UW-System’s application. Students should apply for the “High School Special Program.” In the statement portion of the application, students should list the course they are planning to take and do not need to write a statement/essay. There is no need to pay the $50 application fee; all fees are waived.

On-site Student Orientation

When possible, UWM will come to the high school to meet with students to discuss university policies to prepare them for the class. Ideally, students should have already applied before the orientation date, so we can show students how to activate their Panther ID and access the UWM Libraries and PAWS. Students will be asked to sign a contract to recognize the seriousness of their enrollment in the class and the consequences of their performance and to make them aware of UWM’s Student Code of Conduct. The Office of Dual Enrollment will enroll students in the UWM class. If a orientation is not possible, ODE will send the high school teacher or guidance counselors the materials needed for students to activate their ePanther ID and to learn about the important deadlines.

Prerequisites and Placement Tests

Faculty liaisons, working in conjunction with their academic department, will decide what prerequisites students need to have met to take the class. In addition, faculty liaisons will decide if students need to take a placement test. Students taking math, English, and some language courses might be required to take a placement exam. Occasionally AP scores can replace the placement exam. Exams should be completed at least two weeks before the class begins. ODE will work with the high school to schedule placement tests.

Students Needing Accommodations

The high school instructor should inform ODE of students with Individualized Education Plans who will be needing accommodations in their UWM class. Students will need to apply for accommodations at UWM’s Accessibility Resource Center website to determine the appropriate accommodations. High school teachers can go to the ARC website for resources and training. See statement for your syllabus in the next section.

Academic Advising

We encourage students to contact Dan Geddes (dageddes@uwm.edu) to discuss academic planning; this might include questions they have about taking additional UWM classes while they are a high school student or questions they have about various majors at UWM.

Student Access to UWM Resources

Students can access UWM Library and access tutoring through the UWM Writing Center. They will have a regular UWM Student ID number that they can use to access these resources. Because their tuition does not include segregated fees, high school students don’t have access to campus resources like Klotsche Center and the Norris Health Center.

UWM Libraries

UWM has an excellent library with access to hundreds of online subscription databases that instructors and students can use to access articles, books, and videos. Instructors and students can come to the library on campus and check out books as long as they have a photo ID.

UWM Writing Center

Students enrolled in a UWM class have access to tutoring through the UWM Writing Center. The Writing Center offers face-to-face and virtual tutoring options. Go to the Writing Center website to make a 25- or 50-minute appointment. Students will need their UWM email address to create an account.

UWM Panther ID Card

Instructors and students are welcome, but not required, to obtain a Panther ID card. Faculty and staff receive their initial card free, but need to pay for replacement cards. All UWM students need to pay ($20 in 2019) for their first card. All need to bring a photo ID to the Panther Card Office in the Student Union, Room W198, across from the Union Ballroom and next to the Union Art Gallery.

 

Before the Class Begins: Working with the Faculty Liaison

The faculty liaison is responsible for providing department-specific information covering course curriculum, assessment criteria, pedagogy, and administrative policies and procedures (i.e. attendance, grading, etc.). They will also help the high school instructor align the course so that curriculum, pedagogy, assessment methods, evaluation criteria, policies, and grading scales are equivalent to the class taught on campus. The faculty liaison is the first point of contact for questions and discussions involving university academic policies and course curriculum, pedagogy, assessments, and resources.

There should be at least one planning session between the high school instructor and faculty liaison prior to the start of every semester. The focus of this session should include the following:

  • student prerequisites;
  • syllabus requirements (including contact and credit hours)
  • pedagogy and department and course policies, including teaching evaluation procedures; and
  • curriculum, course materials, assessment instruments, and rubrics.

 Student Prerequisites

UWM’s ODE requires that students meet the necessary prerequisites (typically a 3.0 GPA or 23 ACT score). Students not meeting that criteria, may, in special situations and at UWM’s discretion, be allowed to enroll if the high school instructor, guidance counselor, or a similar high school employee, recommend them for the course. While the Office of Dual Enrollment will use these criteria to determine a student’s eligibility to take a UWM class, the academic department can set their own requirements and prerequisites for each course. The faculty liaison will communicate these prerequisites to ODE and to the high school instructor.

Syllabus Requirements

The high school teacher needs to create a UWM syllabus for the course that they give to students in digital form (and paper, if they choose). Students might need this official UWM syllabus as a record of the work they did in this class in case they need to submit it to the postsecondary institution where they matriculate. The syllabus should include the name and email address of the faculty liaison, in case this would ever be useful to the student in the future. Please use the following logo at the top of the first page of your syllabus:

 

The faculty liaison needs to approve the syllabus before the semester begins and send a copy to ODE. Here is an outline of the syllabus requirements from UWM’s Uniform Syllabus Policy.

  1. Class Information, which consists of a description of a class and other essential
    1. The following information is required for all classes:
      1. course title and number
      2. class meeting times and location(s)
      3. instructor’s name
      4. instructor’s e-mail addresses and/or phone numbers
      5. short description of course objectives that may include the catalog description
      6. required and recommended readings, with full citations
      7. grading policies, including the weight given to each graded component
      8. a chronology of topics, including approximate due dates and exam dates, including the final examination date and time
      9. specific information on the investment of time by the average student necessary to achieve the learning goals of the course in accordance with the campus credit hour policy, Faculty Document #2838. The syllabus needs to describe how the student will spend 48 hours for every 1 credit earned.
      10. Every syllabus must contain an electronic link to a Web page maintained by the Secretary of the University that contains university policies that affect the instructor and students in the course, as well as essential information specific to conduct of the course. The following link should be used: http://www.uwm.edu/Dept/SecU/SyllabusLinks.pdf

 

  1. The following information is required for classes where it is applicable:
    1. section number of class
    2. instructors’ preferred names-in-use
    3. source of each reading
    4. special out-of-class requirements (computers, software, field trips, )
    5. attendance requirements
    6. safety policies, with reference to Risk Management issues when appropriate
    7. assignment policies (late penalties, scope, size, )

 

  1. The following information is recommended:
    1. prerequisites
    2. special skills required of students beyond the formal prerequisites
    3. additional information on grading (scales, expectations, )
    4. specific due dates for assignments
    5. examination dates
    6. make-up and incomplete policies
    7. instructors’ pronouns-in-use
    8. use of non-binary nouns and pronouns for students (e.g. “they,” “them,” “their”) throughout syllabus

Additional Syllabus Requirements: Departmental Policies

Each syllabus should describe any other departmental or course policies that can affect the conduct of a course (attendance, incompletes, safety, fees, etc.).

Faculty Liaisons may wish to provide a sample syllabus or even a template syllabus for lecture and lab courses to ensure that information crucial to the conduct of classes they offer is consistent.

Additional Syllabus Requirement: Contact and Credit Hours

Faculty liaisons need to make sure that the high school class meets our minimum contact hours to earn the credits for this course. High schools have the option of running the class for approximately 15 weeks, as we do, or for their entire academic year. Faculty liaisons will need to work with the high school teacher to make sure the class meets the minimum contact and credit hours.

 

Minimum

Contact Hours

Hours of Outside Work Required of Student Total Student Time
1-credit class 12.5 35.5 48
2-credit class 25 71 96
3-credit class 37.5 106.5 144
4-credit class 50 142 192
5-credit class 62.5 177.5 240

All UWM instructors, including high school teachers, are required to include on their syllabi an estimate of how students will spend this time. This estimate of student workload should be included in the syllabus. Here’s an example of what this might look like for a 3-credit in-person class:

In this class, you should expect to spend a minimum of 144 hours:

  • 37.5 hours in the classroom
  • 75 hours preparing for class, which may include reading, note taking, completing minor exercises and assignments, and discussing course topics with classmates and the instructor in structured settings
  • 31.5 hours preparing for and writing major papers and/or exams

For UWM classes taught in high schools, it is certainly possible that there are many more contact hours than the example above. That’s fine. The goal here is that the total hours are the same as above and are accounted for in the syllabus.

Additional Syllabus Requirement: Academic Misconduct Policies and Procedures

High school teachers should have a note on their syllabi about academic misconduct.  Cheating and plagiarism are violations of the academic honor code and carry severe sanctions, including failing a course or even suspension or dismissal from the University. https://uwm.edu/academicaffairs/facultystaff/policies/academic-misconduct/

Please consult your faculty liaison if you suspect cheating or plagiarism.

Additional Syllabus Requirement: Religious Observances

Wisconsin law requires that we provide a reasonable accommodation of a student’s sincerely held religious beliefs with regard to all exams and other academic requirements. Please make every effort to accommodate students who face conflicts between their academic responsibilities and religious commitments.

Additional Syllabus Requirement: Student Accommodations

Please copy and paste the following statement into your syllabus:

Student Accommodations for Dual Enrollment Students

The University of Wisconsin Milwaukee supports the right of all enrolled students to a full and equal educational opportunity. The Americans with Disabilities Act (ADA), Wisconsin State Statute (36.12) require that students with disabilities be reasonably accommodated in instruction and campus life. Reasonable accommodations for students with disabilities is a shared faculty and student responsibility.

Students must work with UWM’s Accessibility Resource Center (ARC) to establish an Accommodation Plan for this class.

Students should go to https://uwm.edu/arc/ and click the “Apply for Accommodation” button on the top horizontal menu. Once the form is completed, an ARC Access Specialist will contact the student, usually within 48 hours. Students should indicate on the application that they are Dual Enrollment students. ARC can work with them to honor the IEP accommodations they have been approved for in high school. Once an Accommodation Plan has been created, the instructor will be notified of accommodations for this class.

Instructors will work either directly with students or in coordination with the Accessibility Resource Center to identify and provide reasonable instructional accommodations. Disability information, including instructional accommodations as part of a student’s educational record, is confidential and protected under FERPA. If the student informs the instructor that they need accommodations, and do not present the instructor with a valid Student Accommodation Plan, they will not be allowed the accommodation. Students must update their Accommodation Plans every semester.

Retroactive accommodations are not possible. The student must have the plan in place before the accommodation is needed. For example, if a student has an accommodation of extra time on an exam or quiz, the instructor must receive an Accommodation Plan from UWM’s ARC before extra time can be given on the exam or quiz.————

Department Pedagogy and Course Policies

The faculty liaison and high school teacher should discuss the department’s expectations and best practices for teaching the course. The faculty liaison needs to inform the high school teacher of relevant department and course policies on issues such as re-tests, deadline extensions, absences, etc. so that high school instructors can include these rules in their syllabi.

High school teachers can opt to have two sets of course policies: one for earning a grade in the high school class and another (more rigorous set) for earning a grade in the UWM class.

Learning Outcomes, Curriculum, Course Materials, and Assessment Methods

The department and faculty liaison will decide what level of variance allowed; this should reflect the practices in on-campus courses. Therefore, the faculty liaison will communicate the department’s practices to the high school teacher in terms of learning outcomes, curriculum, requirements for textbook and course materials, assessment methods, and evaluation rubrics. The cost of textbooks would be either the responsibility of the school district or the student.

 Teaching Evaluation Procedures

High school students will be asked to complete the UWM department’s standard end-of-term SEI (Student Evaluation of Instructor). The faculty liaison or ODE will see the results of the SEI. Faculty liaisons have been asked to share the survey instrument with high school teachers before the class begins.

During the Class: Relevant UWM Policies

Extended Absence of High School Teacher

The school district or high school instructor should notify UWM about any extended absence (more than one week) incurred by the instructor and provide the name and credentials (transcripts and resume) of any instructor who will be substituting for the course. Substitute teachers must be approved by the corresponding UWM academic department. If the replacement high school instructor is not approved by UWM, the course will no longer be available for college credit. UWM will try to assist in the case of emergency.

Students Wanting to Drop the UWM Class

If a student decides to drop a class after discussion with their instructor, the student or high school instructor should notify Kathleen Breuer (kbreuer@uwm.edu) in ODE. Deadlines are strictly enforced and are available here: https://uwm.edu/onestop/dates-and-deadlines/interactive-adddrop-calendar/

After the drop deadline date, a drop or withdrawal from a UWM course may be available for good cause but without tuition refund to the school, except in unusual circumstances. Students must submit an Appeal to Late Drop form accompanied by a documented reason or reasons for the request. ODE can provide this form; it varies depending on the College that houses the class. Reasons for approving a late drop may include: medical emergency; family emergency; mental health emergency or problem; severe personal problem or situation that has resulted in counseling or other professional help before the request; or other situations that cause significant disruption to a student’s semester. In no event will reasons related solely to academic performance be considered to justify a late drop of the course. The form for requesting a late drop must be completed by the student and reviewed by the high school teacher, school counselor (or principal), and submitted to ODE for final determination.

Academic Misconduct Policies and Procedures

Cheating and plagiarism are violations of the academic honor code and carry severe sanctions, including failing a course or even suspension or dismissal from the University. Please consult your faculty liaison if you suspect cheating or plagiarism. UWM’s Policies and Procedures on Academic Misconduct found here.

 

During the Class: Working with the Faculty Liaison

The faculty liaison will serve as the point of contact for the high school instructor for all matters related to the course. The faculty liaison will initiate contact with the high school instructor to do the following work:

Equivalent Rigor Check

At least twice in the semester, the faculty liaison will request to see a sample of assessment materials (instrument and corresponding student work) to calibrate the high school instructor’s expectations and grading of student work. The faculty liaison has the authority to intervene and require changes be made to the course curriculum, assessment instruments, and/or grading.

Teaching Observation Report

The faculty liaison will observe the high school teacher teaching at least once per term in the classroom; this can be done virtually. The faculty liaison should share their findings, concerns, and questions with the high school instructor. The faculty liaison will document their observation in a teaching observation report (Appendix A).

 Campus Connections

The high school instructor and faculty liaison are encouraged to coordinate some form of interaction(s) between the high school students and UWM. This could include the faculty liaison giving a presentation or conducting a workshop or lab in the high school class and/or bringing the high school students to UWM for a tour, to participate in a class, or engage in discipline-related activities.

Professional Development and Connection to UWM

The faculty liaison is encouraged to reach out to the high school instructor regularly throughout the term to check in. When possible, the faculty liaison will invite high school teachers to campus professional development events on campus.

Student Evaluations of Instructors

ODE or the faculty liaisons will coordinate with high school instructor to have students complete the Student Evaluation of Instructor, using the same form and process as the equivalent on-campus course. The faculty liaison will have access to these completed evaluations.

 

After the Class Ends

Incompletes

Incompletes should be used sparingly. A notation of “incomplete” may be given in lieu of a final grade to a student who has carried a subject successfully until the end of a semester but who, because of illness or other unusual and substantiated cause beyond the student’s control, has been unable to take or complete the final examination or to complete some limited amount of term work. More on UWM’s Incomplete Policy here; more specific details vary by College. Incompletes should be discussed with and approved by the faculty liaison before submitting to PAWS.

Final Grades

Unless a different arrangement has been made, the high school instructor will submit final grades into UWM’s PAWS system. The Instructor of Record should submit final grades into PAWS within five days after the end of the class. If your class ends after the typical UWM semester, your students will be marked with an NR (Not Recorded) grade. That is fine. You should enter a grade change; put “dual enrollment class” in the comment area. Registrar’s Office help page here. Faculty liaisons and ODE are also available to help instructors submit final grades.

Final Reports

The faculty liaison will submit a final report to ODE that includes their assessment of the high school teacher’s performance teaching the class (Appendix B). Likewise, high school teachers are asked to complete a brief final report describing their and their students’ experiences and how we can improve the program. (Appendix C).

Students Requesting Transcripts

ODE will provide the high school teacher with instructions for students to access and send their UWM transcripts. In short, students request transcripts here https://www.credentials-inc.com/tplus/?ALUMTRO003896 or can google “UWM Transcript Request.”

Grade Appeal Procedures

A student may appeal a grade on the grounds that it is based on a capricious or arbitrary decision of the course instructor. Please contact your faculty liaison if a student has asked about appealing their grade. Such an appeal should follow the established procedures adopted by the department, college, or school in which the course resides. Students can also contact ODE to discuss this process.