Background

The responsibility for developing the control environment begins with the Chancellor’s Cabinet, but ultimately every employee on campus is responsible for implementing and maintaining strong internal controls.  The American Institute of Certified Public Accountants defines internal control as a process, affected by an entity’s board of directors, management, and other personnel, designed to provide reasonable assurance regarding the achievement of objectives in the following categories:

  1. Effectiveness and efficiency of operations
  2. Reliability of financial reporting
  3. Compliance with applicable laws and regulations

Management needs to effectively balance risks and controls in the development of an Internal Control Plan. Well-balanced risks and controls provide for “reasonable assurance” of attainment of financial and compliance goals. Balance can be achieved when internal controls are proactive, value-added, and cost effective.

The Student Affairs Best Practices Committee was developed to follow through with this responsibility.

The Committee develops Divisional internal control best practices and policies that address the processes/systems/programs identified in the UW-Milwaukee Internal Control Plan (12/2011).  The Committee is responsible for the oversight of implementation and working with the Divisional office to monitor the established practices and policies.  These standardized administrative best practices and policies support the reduction in errors, creation of efficiencies, and systems that allow departments to anticipate and manage adverse events.  The Committee functions as a network of business professionals that encourage adoption of the best practices and facilitate sharing of information across the division.

Committee Goals

Establish Divisional best practices and policies that assure the achievement of

  • Effectiveness and efficiency of operations
  • Reliability of financial reporting
  • Compliance with applicable laws and regulations

In fiscal year 2014-15, the Committee will focus on the following best practices:

  • Procurement/Purchasing
  • Student Hiring & Recruitment
  • Financial Reporting (using WISDM)
  • Budgeting

Best Practices

Procurement Card Checklist
Leave Accounting (December 2014)
Time Reporting (February 2015)
Rate Adjustments – Permanent Staff (March 2015)
Rate Adjustments – Student Hourly (April 2015)

Best Practices Committee

Matthew Schutz (co-chair)
Janet Mittelstadt (co-chair)
Charlie Gross
Cindy Wirtz
Cheri Zylka
Stephen Giardino
Jenny Powell