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Managing Project Scope and the Impact of Change

Examine each step involved in estimating time, resources and the costs of budgeting and scheduling a project.

As you begin a project, ask: Are the scope and budget set? Have you overlooked something critical?

Every project is important: You must have a good handle on them to ensure that team members don’t squander their hours and resources.

Note: PDUs for the PMP®/PgMP® certifications for Technical, Leadership and Strategic Business are available. For more information, call 414-227-3200.

This course can be applied to the following certificates:
Project Management Certificate
Project Management Certificate – Advanced

Instructor

Barbara Farmerie, MBA, PMP

Barbara Farmerie, MBA, PMP

Barb Farmerie was born in Pittsburgh, PA, but has been a resident of Milwaukee for more than 20 years. Much of that time was spent working for MillerCoors, where she was an IT development manager delivering business application projects throughout ... read more

Who Should Attend

  • Business analysts
  • Team members
  • Project stakeholders
  • Project leaders/doers who need a better understanding of managing scope
  • Full-time project managers

Benefits and Learning Outcomes

  • Improve management of persons who cite requirements and request changes
  • Clarify the vision associated with a project through improved scope definition
  • Increase accountability for changes made throughout a project’s life cycle

Course Outline/Topics

Seminar Overview

You are about to kick-off a project you’re managing. The scope and budget are set – or are they? This project is too important: you need to keep a good handle on it to ensure the team doesn’t squander their hours away.

This course provides an in-depth look at ways to define a project’s scope clearly and concisely.  Once the scope is approved, ways to deal with scope changes are addressed.

Value to the Organization

  • Reduce runaway projects due to scope management problems
  • Improve accountability in changes made throughout the life of a project
  • Establish the basis of organizational rigor in controlling project scope

Each participant will be able to:

  • Improve management of persons citing requirements and requesting changes
  • Clarify the vision associated with a project through improved scope definition
  • Increase accountability for changes made throughout a project’s life cycle

Who Should Participate

  • Business Analysts
  • Team Members
  • Project Stakeholders
  • Project leaders/doers who need a better understanding of managing scope
  • Full-time project managers

Week 1 – Defining the Project’s Scope

  • Defining Scope
  • Project Scope Management- what, where and when
  • Product scope versus project scope
  • The Role of the PM in Project Scope Management
  • Project charter scope examples
  • Good and not-so-good scope statement examples
  • Evaluating your project charter’s scope
  • Scope statement components
  • Do’s and Don’ts
  • Roles and responsibilities in scope management

Discussion: Share your thoughts about scope management practices (both good and bad) you have seen or experienced in a store.

Discussion: Review project charter templates.

Week 2 – Scope Details

  • Creating a Service Level Agreement
  • SLAs: It’s all about the details
  • Defining project deliverables
  • The magic of milestones
  • WBS: physical vs. functional

Exercise: Craft a requirements specifications document template

Discussion:  Critique a sample WBS

Week 3 – Setting Expectations with Stakeholders

Satisfying Stakeholders

  • Stakeholder influence
  • Stakeholder register
  • How to conduct a Stakeholder Analysis
  • Balancing the interests of stakeholders
    • Types on Conflict
    • The Power Interest Grid
  • Offering Critical Conversations
    • Conflict Resolution
  • Maintaining Relationships in Troubled Times
    • Negotiations

Exercise: Develop a stakeholder register for the Shelter Box project

Exercise: Create a Stakeholder Power/Interest Grid for the Shelter Box project

Exercise: Building and Maintaining Good Relationships- what would you do?

Week 4  – Change Management

  • Scope Management & Change Management
    • Who does change control?
    • Change management – The change process
    • The role of the Change Control Board (CCB)
    • Differentiating change management
    • When to apply change management processes
  • Project Management Maturity Model
  • Change control processes and documents
    • PMI’s ® Project Integration Management
    • Change request document
    • Change log
    • Ways to reduce changing requirements

Exercise: Develop a change management process for the Shelter Box effort

Final Exercise (in lieu of Final Exam)

  • Exercise: Prepare 3 documents cited in this class for a current or former work project.

 

Prerequisites

Project Management Foundations or equivalent experience

Notes

This course should not be taken in addition to the former, one-day Stakeholder Management course, as the content is very similar.

Testimonials

"Barb’s classes are great. She is so involved and helpful and this course didn’t feel like it was online!"  —  Online participant, 2016

"The program content highly met my expectations."  —  Tamara Haberman, CBRE Johnson Controls, F2F class

All sessions are Face-to-Face unless otherwise noted.

Course available Feb. 14-Mar. 12

Location: Online

Instructor: Barbara Farmerie MBA, PMP

Fee: $845

CEUs: 1.4, PDUs: 14

Enrollment Limit: 20

Program Number: 5025-9506

Registration Deadline: Fri., Feb. 10

Register Now

Wed.-Thu., Apr. 19-20

8:30am-4:30pm

Location: UWM School of Continuing Education

Instructor: Barbara Farmerie MBA, PMP

Fee: $845

CEUs: 1.4, PDUs: 14

Enrollment Limit: 24

Program Number: 5025-9852

Registration Deadline: Tue., Mar. 21

Register Now

Course available July 18-Aug. 13

Location: Online

Instructor: Barbara Farmerie MBA, PMP

Fee: $845

CEUs: 1.4, PDUs: 14

Enrollment Limit: 20

Program Number: 5025-9877

Registration Deadline: Mon., July 17

Register Now

Course available Oct. 17-Nov. 12

Location: Online

Instructor: Barbara Farmerie MBA, PMP

Fee: $845

CEUs: 1.4, PDUs: 14

Enrollment Limit: 20

Program Number: 5025-9909

Registration Deadline: Fri., Oct. 13

Register Now