Exam Services

 


Exam Scanning and Scoring Policy

The UW-Milwaukee Testing Center provides machine-scanning services for classroom exams. Standard scannable forms can accommodate up to 200 questions with 5 possible answer choices. Standard pdf reports include student test score rosters and test statistics for the group such as standard deviation, difficulty factor, average score, median score, highest score, lowest score and number of respondents. Exam data is also available in an Excel or D2L file format. Exam scoring results are posted via Test Center Pantherfile storage.

There is a 24-hour turn around time for all exams during regular semester hours. During Final Exam Processing hours, the exam turn around time is 4 hours. Please plan accordingly. Job requests that are improperly prepared and will cause delay to other users of our service, will be returned for corrections and must be resubmitted.

Exams that are not picked up from the Testing Center within a month of the processing date will be shredded.

If you should have any questions, please contact Lisa Fugina at 414 229-6388.


Format for Requesting Exam Scoring Services

In order to ensure quick and accurate results of your exam scoring request the following format must be followed:

Exam Scoring Request Form: The job request must be accompanied by an  exam processing request form. This form must be filled out with the proper department information, email/phone number, and the type of reports requested.

Answer Key Sheet: All exams require a key sheet. This sheet must have the correct answers filled in.

  • Darken in the circles for each correct answer. Make sure that all marks are dark and completely fill the circles.
  • Write “key” and the professor’s name in the Name Field. Do not darken the circles for the name.

Answer Sheets: Student names should be filled in the Name field and the student ID number should be in the Identification Field. If you are requesting D2L format, the student identification number must be filled in.

  • Answer sheets must be filled out with a #2 pencil in order to be read by the scanner.
  • Answer sheets filled out in ink will not receive results.
  • Do not make marks along the left hand edge or the bottom of the sheet.
  • Face all answer sheets in the same direction.
  • Do not fold, bend, or staple the sheets. Keep the sheets flat and dry.
  • Creased or wrinkled answer sheets may not be scannable.

Multiple Sections: If you have a multiple section test, where you have two keys and two versions of the same test given to students, keep both sections in separate envelopes. When you check in your exam, indicate on the Exam Scoring Request form that you have two sections. Each section will produce separate reports.

Please be advised, job requests that do not adhere to this format will be returned for proper correction before scanning. If corrections need to made to a job request it may slow down the scanning process and cause a longer turnaround time.

The Testing Center is happy to serve you and will make every effort to meet your needs. If you have any questions, please ask a staff member in the Testing Center and we will be glad to assist you.

Note: The Testing Center is not responsible for any material dropped off other than exam answer sheets and keys. Answer sheets that are not picked up from the Testing Center one month after drop off will be shredded.


Exam Drop Off

Exams must be dropped off at the Testing Center with a completed exam processing request form. The front desk staff will log your exam and assign a job number. Please note your job number, since exams are logged, scanned and filed by this number.

If you are unable to get to the Testing Center during office hours, you may use the drop box off the south east parking lot of Mellencamp Hall. Exams should be sealed in a Ty-Vek envelope available from our front desk at no charge. Please label your envelope with “Attn: Testing Center.” The Testing Center will log your exam the following morning.

You must come in person or send an authorized representative to pick up the scanned exam scantron sheets. We do not send exams materials through inter-campus mail as that compromises test security. Your exam results will be placed in your folder on our SharePoint. You will be asked to sign the log to record when the exam was picked up.


Exam Report Options and Examples

Our software has many key features and capabilities:

  • Quickly scores tests of varying length and format
  • Easily accommodates up to 200 questions per test
  • Powerful scoring and analysis capability
  • Assign a different weight value to each question (1-99). Weight values are used to calculate the raw score and all related statistics
  • Supports multiple correct answers per question
  • Easily exports score data to other software such as D2L and Excel

Eight statistical reports are available:

Condensed Item Analysis
Student Grade Report
Condensed Test Report
Test Item Statics report
Test Statistics Report
Detailed Item Analysis Report
Class Frequency Distribution Report
Student Statistics Report

D2L files include name, ID, and raw score.

Excel files can be customized to include name, ID, total score, responses, special codes, number correct, percentile, percent score.


Exam Scoring Request Form

This form must be filled out completely in order to request exam processing services. Print this form and include it when dropping off your exam. Forms are also available in the Testing Center.

Exam Processing Request Form


Ordering Answer Sheets

Scantron answer sheets for machine processing are obtained from the Testing Center.

  • Exam answer sheets (fuchsia) cost 32.00/ pack of 500
  • Evaluation answer sheets (pink half sheets) cost 25.00/ pack of 500
  • Survey answer sheets cost 25.00/ pack of 500

To place an order, fill out the online order form or call 229-4689.

A current Direct Billing Authorization Form must be on file to place an order. Click here to obtain a form or call the Business office at 414-229-4255.

Completed forms can be emailed to nossse@uwm.edu, mailed to MEL 262, or faxed to x6940.


Instructions for Setting Up Your SharePoint Exam Results Folder

An introductory email will be sent to you providing access to your individual exam results folder and giving you the option to set up your subscription.

Your exam results folder in SharePoint is part of the Testing Center’s allocation; and the old results must be periodically removed to recover storage space. Your files will remain stored in SharePoint for at least one year after they are initially posted. You are encouraged to make copies of your exam reports to your own storage location if longer retention is desired.

In addition, you may wish to share this folder with other parties who need access to the data such as teaching assistants. Or you may want to set up a sub folder for each TA. It will be your responsibility to notify these parties either by sharing the data with them or giving them permission to access the folder.