Academic Advisement Reporting serves several purposes within PAWS. In one document, the Advisement Report acts as:
- A student-facing Academic Requirements report, which shows the students the status of their progress towards the completion of their degree.
- An advisor-facing Undergraduate Academic Advisement Report (or “UGAAR”) for use as an advising tool or a check of a student’s progress to degree.
- A report for School/College and Registrar’s Office graduation examiners, who use the report in order to clear students for graduation and degree processing.
An outdated, non-interactive version of this report known as a degree audit or “Student Advisement Report” will no longer be available as of Fall 2017.
Other report types are available to advisors, including “What If” reports that can explore where students stand in relation to additional or substituted academic plans, reports that do not include in-process coursework, customized School/College-specific reports, and the “My Planner” report. If you’d like more information on ways to make use of these reports, please let us know via our Contact RO web form. Requests for access can be made via forms on the PAWS authorization website.
Once updated through PAWS, Data elements used by advisement reports are stored in the university’s data warehouse. See Advisement Tables in the Data Warehouse for more information.
Important Notes on Advisement Reporting (Spring 2017):
- When accessed by students through their PAWS student center (as in example 1 above), the advisement report is only updated off a previously generated report. This can sometimes lead to inconsistent results, if the student has changed their program, plan, or sub-plan since the report was last generated. This can be resolved by an administrative re-processing of the report by an academic advisor or a request through the Contact Us web form, selecting “Degree Progress” as the area of interest.
- Due to a Peoplesoft coding issue, the advisement report does not currently handle multiple repeats of courses in the way that we’d expect. Student records that include a course taken 3 or more times will not be accurately reflected in credit attempts or in the calculated GPA. A fix is expected from Peoplesoft by July 2017.