Online Grade Change
The online change of grade function allows changes of grade for corrections to initial grades, submission of late grades and removal of incomplete grades.
Student grade change requests can be submitted quickly and easily online by course instructors through the PAWS Grade Roster. Once the change is submitted, the change request details are immediately forwarded to the appropriate course department chair for approval. If approved, the grade is then sent for approval to the academic dean of the student, if required. Once the appropriate approvals have been received the online grade change is updated overnight in PAWS, the student’s GPA is recalculated, and the student and instructor are notified of the update via email. Use the “Contact Us” located in the quick links for any questions on the use of online grade change functionality.
The same access & security rules apply to online grade changes as apply to web grading. The faculty member entering the initial grade as part of the original grade submission is also able to submit online grade changes for a given course.
To gain access to PAWS for the individual who will have authority to approve grade changes as the Department Chair or Chair Representative, the employee must successfully complete the appropriate online form. More information can be found on the PAWS Administrative Access page. Please fill out the online form, selecting PAWS Administrative Access for the System, and Grade Change Approval for the Group. While completing the form, select the radio button for Departmental Approval Level. We ask that the former Dean or Dean’s Representative continue to approve/deny all grade changes until the authorization is approved.
To gain access to PAWS for the individual who will have authority to approve grade changes as the Dean or Dean’s Representative, the employee must successfully complete the appropriate online form. More information can be found on the PAWS Administrative Access page. Please fill out the online form, selecting PAWS Administrative Access for the System, and Grade Change Approval for the Group. While completing the form, select the radio button for Dean Approval Level. We ask that the former Department Chair or Chair Representative continue to approve/deny all grade changes until the authorization is approved.
For instructors the online change of grade process is most similar to the process used for entering final grades. In the Faculty Center section of PAWS the instructor would access their Grade Roster(s) for a given term. Once the instructor has opened the Grade Roster, the Request Grade Change link is found in the Grade Roster Action section of the grade roster. To complete an online change of grade, view the step by step instructions for detailed information on the Online Grade Changes process for instructors.
Once an instructor has submitted an online grade change, the Department Chair will receive an email from desgrades@uwm.edu notifying them of the change. The Chair is responsible for providing approval or denial of a given online grade change request submitted by instructors via the online grade change approval page. To complete the request for approval/denial of an online change of grade, view Approving Online Grade Changes for detailed information on the online grade change process for Department Chairs.
Once an instructor has submitted an online grade change, and the Department Chair approves the change, the Academic Dean is responsible for providing online grade change approval or denial. The Academic Dean for the student may or may not be required to approve online grade changes, based upon the grade change approval policy of the School/College. For those Schools/Colleges which do require the approval of the Academic Dean for grade changes, the Academic Dean is notified via email from desgrades@uwm.edu of a grade change requiring approval. To complete the request for approval/denial of an online change of grade, view Approving Online Grade Changes for detailed information on the online grade change process for Academic Deans.
Grade changes for NR (Not Reported) grades do not require the approval of the Department Chair or Academic Dean. Once the online grade change is submitted by the instructor the grade change is posted to the student’s record via an overnight process for grade changes submitted prior to 6:00pm. Online grade changes submitted after 6:00pm will post to student’s record the following day after the overnight process is run.
There are several restrictions inherent in the online grade change process as follows:
- An online grade change cannot be submitted for administrative grades, such as W and PI.
- An online grade change cannot be completed for students who have graduated.
- An online grade change cannot be processed for a student whose course enrollment is processed after the beginning of the grading cycle.
To complete a grade change for the conditions cited above, please contact the Registrar’s Office at contactro.uwm.edu and select “Grade Changes” to route your request to the appropriate staff member.
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Online grade changes will be allowed for all terms available for grading in PAWS.
If a change of grade or the removal of an incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the appropriate section of the course.
Any questions on adding instructors to a section should be addressed to the Academic Department offering the course.