Personal Info

Your Information

It’s important to keep your personal information up to date and to check your UWM Email Address frequently.

Your ePantherID and UWM Email Address
All students have an ePantherID, which is used to log into campus computers, campus email, PAWS, D2L, and many other UWM systems. Your password is the same everywhere you use your ePantherID.

The most common way for you to receive communications is through your UWM Email Address. Your Academic Advisor, instructors, and departments such as Financial Aid will expect you to use your UWM Email Address and to check it often.

If you have trouble logging in to your UWM Email Address or if you can’t access a computer on campus, call the Help Desk at (414) 229-4040.

Your Contact Info
Anytime an item or a document needs to be sent to you from campus, (diplomas or financial aid refund checks, for example), it is sent to your PAWS Mailing Address. It’s important to keep this address current, especially if you’re an International, Online or Distance student.

To edit your PAWS Mailing Address, follow these steps:

  1. Log in to PAWS
  2. Under the yellow Personal Information header, click in the drop down menu and select Addresses, then click the yellow arrow button
  3. You can edit the current Mailing Address, or you can ADD A NEW ADDRESS
  4. For a new address, fill in the new information and select an effective date
  5. You can categorize multiple addresses as Mailing, Home, Business and Billing

If you live in a campus residence, your Campus address will appear automatically and you won’t be able to edit it.

In addition to your physical address, you can update phone numbers, non-UWM email addresses, and emergency contacts. Just log in to PAWS and select one of the drop down options under the yellow Personal Information header.

Changing Your Name
If you change your name while you are a student or after you’ve graduated, you can complete a Student Record Data Change Form in person at the Registrar’s Office in Mellencamp 274 (or fax to 414-229-6940). You will have to bring legal documentation of your name change (such as marriage certifiacte, divorce papers, or court papers documenting name change; Social Security cards and driver’s license do not count as name change documentation) as well as a photo ID (such as dirver’s license or state issued ID, passport, or military ID).  Please note that if you are also an active or recent UWM employee, including a teaching assistant or student worker, you will need to update your name with UWM Human Resources in order for the change to take effect in PAWS.

International students who have a change to their Social Security number can also complete the Student Record Data Change Form in person at the Registrar’s Office. Just bring the new Social Security card.

You may also access the Student Record Data Change Form online and submit it to the Registrar’s Office electronically via web form or fax to 414-229-6940.  Supporting documentation may be required based on the type of change requested.  Please contact the Registrar’s Office with any questions.

Students who wish to use a preferred name instead of their legal name can find more information on the Registrar’s Preferred Name webpage.

Student Preferred Name
The University of Wisconsin – Milwaukee recognizes that students may choose to identify themselves within the university community with a preferred first and/or middle name that differs from their legal name.  The goal of the Student Preferred Name option at UWM is to provide a consistent preferred name experience across University systems and use of one’s preferred name wherever legal name is not absolutely necessary.

As long as the use of the preferred first and/or middle name is not for the purpose of misrepresentation, it will appear instead of the legal name in select university systems and documents except where the use of the legal name is required by university business or legal need.

Places Where Preferred Name Will Appear
  • PAWS
    • Class Roster
    • Grade Roster
    • Student Center and Student Services Center (staff-view)
    • Online Academic Advisement Report
  • D2L
  • UWM Online Campus Directory
  • UWM Mobile App
  • Office 365
Places Where Preferred Name Will NOT Appear (Legal Name Required)
  • Official UWM Transcript
  • Unofficial UWM Transcript
  • UWM Diploma
  • Enrollment Verifications
  • Student Financial Accounts
  • Financial Aid
  • Human Resources (Student Employment)
Requesting a Preferred Name

Enrolled students can use the Preferred Name Request Form to indicate a preferred first and/or middle name. This form also can be used to alter or remove an existing preferred name.  Newly admitted students should not submit the request form until they enroll in classes to ensure their account is connected to all applicable campus systems, such as D2L.

Requests are typically processed within 1-3 business days, at which time the preferred name will appear in the systems identified above.

Any questions about the processing of a preferred name request can be directed to the Registrar’s Office via our online contact form.

Preferred Name FAQ
Do I need to enter a preferred name?
No. Preferred name is a service for students who wish to be known by a name other than their legal name. If you regularly use your legal name, there is no need to indicate a preferred name. Requests for preferred names that match your legal name will not be processed.


Can I make my preferred name whatever I want?
Preferred names are limited to alphabetical characters, a space or hyphen (-). Your preferred name will appear as it’s entered on the request form.

You are not allowed to enter a preferred name for purposes of misrepresentation or fraud. Such attempts may also violate the UWS Student Nonacademic Misconduct Chapter 17.09.09, 17.09.10, and/or 17.09.11.

The Registrar’s Office will review all preferred name requests and consult other campus offices as needed and appropriate.

Can I submit a preferred name request as soon as I am admitted as a student to UWM?
You should wait to submit the preferred name request until you enroll in classes to ensure your account is connected to all applicable campus systems, such as D2L.

Is preferred name available for instructors or staff?
Not at this time. Instructors can contact the Center for Excellence in Teaching and Learning (CETL) to inquire about options for preferred name within D2L only.

Staff and instructors who would like to update their directory name that appears in Office 365 and the UWM Directory may do so by submitting a help request to University Information Technology Services (UITS).

Teaching Assistants (TAs) may request a preferred name as students, however, that preferred name will not carry forward to places where their name is listed as an instructor (e.g., the PAWS Class Schedule of a student enrolled in their class).

How long will it take for my preferred name to start appearing in campus systems?
Typically, preferred name requests will be processed within 1-3 business days of submission. Once processed, the preferred name will immediately appear in PAWS, while there may be a delay of 1-3 additional business days for other campus systems.

Will my preferred name appear on my Panthercard (student ID card)?
Not at this time. The Panthercard will only display your legal name.

Is my preferred name reflected in my ePanther ID?
No. Your ePanther ID (the part of your UWM email address that comes before the “@”) is based on your legal name. See the UITS Account & Access Management website for information on changing your ePanther ID.

How many times can I change my preferred name?
Indicating a preferred name can have ripple effects throughout your day-to-day experiences. Changing your preferred name more than once can lead to confusion regarding your identity, challenges in customer service, and/or the interruption of your ability to access some University systems.

Why am I not allowed to indicate a preferred last name?
To ensure that instructors and other staff are able to appropriately identify you for class attendance, grading, and other university purposes, your legal last name will always appear in conjunction with a preferred first and/or middle name.

How does my preferred name affect my F-1 and J-1 visa status?
Preferred name is for use within the university community. International students may feel free to select a preferred name for on-campus use. However, this does not apply in situations where one’s legal name is required to be used. For the purpose of F-1 or J-1 student visa status, the legal name must be used on I-20s and DS-2019s. An individual’s legal name is what appears in the passport.

How do I update my legal name at UWM?
Students: You can change the name that appears on your academic record by filling out a Student Record Data Change Form at the Registrar’s Office Information Center, Mellencamp Hall 274. Your completed form must be accompanied by a form of documentation showing your new name (i.e., marriage certificate or court order) and a photo ID.

Employees: Contact the UWM Department of Human Resources for information about changing your legal name.

Student Gender Identity

The University of Wisconsin – Milwaukee recognizes that students may choose to identify themselves within the university community with a gender that differs from the Male/Female designation that appears on government documents and is on record with UWM for aggregate federal/state reporting purposes.

Student gender identity information will be protected under FERPA and will not be used to discriminate in any manner. The gender identity information is intended to help inform support services, resources, and activities.  Submitting this information is voluntary and does not update the male/female designation on the academic record.  Please see the FAQ section below for more information.

Electing a Gender Identity

Students who are applying for admission in the Fall 2017 semester or later have the opportunity to provide a gender identity on the UW application.  Providing a gender identity on the application is not required.  Students who do indicate a gender identity through the admission process will have that information automatically loaded into PAWS along with their other application data.

All continuing students, regardless of admission date, can use the Gender Identity Request Form to indicate a gender identity in PAWS. This form also can be used to alter or remove an existing gender identity.

Requests are typically processed within 1-3 business days.

Any questions about the processing of a gender identity request can be directed to the Registrar’s Office via our online contact form.

Gender Identity FAQ
Do I need to elect a gender identity?

No. Gender identity is a service for students who wish to identify a gender other than the Male/Female designation that appears on government documents and is on record with UWM for aggregate federal/state reporting purposes.

How do I update my Male/Female designation on record with UWM?

Students can change the Male/Female designation on your academic record by filling out a Student Record Data Change Form at the Registrar’s Office Information Center, Mellencamp Hall 274. Your completed form must be accompanied by a form of government-issued documentation showing your new Male/Female designation such as a valid driver’s license.

Can I make my gender identity whatever I want?

Gender identity options that appear on the UW application for admission include:

  • Woman
  • Man
  • Trans or Transgender
  • A gender not listed here
  • Prefer not to answer

Gender identity options that appear on the Gender Identity Request Form include:

  • Transgender woman
  • Transgender man
  • Cisgender woman
  • Cisgender man
  • A gender not listed here
  • Prefer not to answer

Applicants who wish to select one of the gender identity options included on the request form but not the application should wait until they are eligible to enroll to utilize the online form.

What is Cisgender?

Cisgender is the term for a person who is not transgender.  In other words, gender identity matches the sex assigned at birth.  

Is the gender identity request form available for instructors or staff?

Not at this time.

How long will it take for my gender identity request to be processed?
Typically, gender identity requests will be processed within 1-3 business days of submission.

Who will be able to see my gender identity in PAWS or other campus systems?
As is the case with all student data, protections are in place to ensure that only authorized users of campus systems have access to student data and that data is utilized for educationally-related purposes as defined under the Family Education Rights and Privacy Act (FERPA).

Students should be aware that electing a gender identity with a campus system like PAWS will lead to a distribution of that data for a variety of university purposes.  No gender identity information will be used in a discriminatory manner.  The gender identity information will be used to help inform support services, resources, and activities.

How many times can I submit a gender identity request?
Students should be aware of the possible negative impacts of repeatedly changing information in a distributed campus system like PAWS, including disruptions to the support services, resources, and activities that are utilizing the gender identity information.

Sharing and Protecting Your Information

UWM does its part to keep your information safe. Under FERPA, the Family Educational Rights and Privileges Act, you have options for sharing or withholding your information.

FERPA
The Family Educational Rights and Privacy Act (FERPA) of 1974 as amended requires that you be advised of your rights concerning your education records and of certain categories of public information which the university has designated “directory information.” This information will help you learn more about what your rights are, provide your parents with a resource to help them understand FERPA and assist you in understanding what UWM faculty and staff are required to do to protect your privacy.

FERPA governs and protects your rights to your individual educational records. The primary rights protected under FERPA are:

  • Students’ rights to review and inspect their educational records;
  • Students’ rights to have their educational records amended or corrected;
  • Students’ rights to control disclosure of certain portions of their educational records
Notification of Rights Under FERPA
UW-Milwaukee and all institutions of higher education are required to notify our enrolled students at least annually of their rights under FERPA. See the full annual disclosure text.

Educational Records
Educational records are all the records maintained by the University of Wisconsin-Milwaukee about individual students, with seven exceptions:

  • Personal notes of UWM faculty and staff
  • Employment records
  • Medical and counseling records used solely for treatment
  • Campus Security records
  • Financial records of a parent or spouse
  • Confidential letters and statements of recommendation placed in your records before January 1, 1975
  • Confidential letters and statements of recommendation for admission, employment or honorary recognition placed in your records after January 1, 1975, for which you have waived the right to inspect and review
Directory Information (Public Records)
The University of Wisconsin-Milwaukee, in accordance with FERPA, has designated the following categories of information about individual students as public, or directory information. This information will be routinely released to any inquirer unless you specifically request that all of the items on the following list be withheld:

  • Student name
  • Address
  • Email address
  • Telephone number
  • Date of birth (month and day only)
  • Designation of school/college (year in school)
  • Enrollment status (including semester credit load and part/full time status)
  • Major field of study
  • Participation in officially recognized activities and sports
  • Height and weight of members of athletic teams
  • Dates of attendance
  • Degrees and dates of graduation including anticipated graduation dates
  • Awards received, including academic awards
  • Previous institutions attended
Non-Directory Information (Private Records)
The following categories of information are considered private, or protected, by the University of Wisconsin-Milwaukee:

  • Social Security Number
  • Campus identification number
  • Place of birth
  • Residency status
  • Marital status
  • Married name or previous name
  • Parent/guardian name(s) and address(es)
  • High school units
  • Transfer credits
  • Courses completed
  • Grades
  • Credits, and grade points
  • Grade point average and rank in class
  • Current class schedule
  • Advisor’s name
  • Academic actions
  • Current disciplinary actions

Private Records are releasable only to the following parties:

  • Individual students
  • Dean’s Office
  • University of Wisconsin-Milwaukee departments
  • Individuals with an educational need-to-know
Who Can Request Access?
Under FERPA, prior written consent must be obtained before your educational record may be disclosed to a third party, unless they are exempted from this provision. Information will be released without your prior written consent to the following groups or individuals:

  • University of Wisconsin-Milwaukee faculty and staff with legitimate educational need to know.
  • Representatives of agencies or organizations from which you have received financial aid, including banks or other lending agencies from which you have guaranteed student loans.
  • Officials of other educational institutions in which you intend to enroll.
  • Individuals or groups specifically exempted from the prior consent requirement.
  • Federal and state officials and organizations conducting studies on behalf of the University of Wisconsin-Milwaukee and accrediting organizations.

Note: University of Wisconsin-Milwaukee student organizations seeking student information must contact the Student Involvement Office to request student directory information.

Instances in which prior written consent is not required:

  • Requests in connection with an emergency, if such information is necessary to protect the health or safety of you or another person.
  • Requests in accordance with a lawful subpoena or court order.
  • Requests for public records information (see above), if not restricted by you.
Location of Records
Educational records are not stored in a central location on campus. Requests to review your records must be made in writing and presented to the appropriate office. That office will have up to 45 days to honor your request. For most students these offices will include the Registrar’s Office, the Department of Financial Aid, the Bursar’s Office, school or college dean, major department, Dean of Students or Residence Halls.

Correction of Information
A student may request to have records corrected that they believe to be inaccurate, misleading, or in violation of their privacy rights. To request a change, the student must contact their school/college.

Granting Access to Private Records
Under the Family Educational Rights and Privacy Act (FERPA), college students are allowed to determine whether third parties (parents, employers, etc.) may access protected information about them.  UWM provides two primary ways for students to provide third parties with access to their information: PAWS Designate Access, and Student Consent Release.

PAWS Designate Access

Students have the ability to grant access to his/her record within PAWS by creating a Designate Access account. The account allows access to To Do Lists, Financials (including making payments and viewing Financial Aid), and Grades.

Creating a Designate Account
  1. Under Personal Information, click “Student Information Release”
  2. Click “Designate Access”
  3. Read privacy information and click “I agree to these conditions.”
  4. Click “Create Account.”
  5. Enter a name in “This Account Is For.”
  6. Create a password.
  7. Choose what information this new account may access by selecting “Give Access” or “Deny Access” in the drop-down menu for all items. Click “Save.”
    • A message will appear confirming that the account has been set up.
    • To add another account, click “Create Account” and follow the same process.

Once you have created an additional account, two e-mails will be sent to your UWM email account with the account ID and password. It is your responsibility to pass on this information to the account holder. You will receive two new e-mails each time an account is created or updated. Each student may have a maximum of three additional accounts at any time.

Information Provided to Designate Accounts
When you create a designate account, you have the ability to choose what information the account holder can view. Access may be granted as follows:

  • To Do Lists (provides items that applicants or students need to complete for a specific department on campus. For example, submitting a high school transcript to Admissions.)
  • Financials Make a Payment (includes viewing Financial Aid as well as making a payment for tuition.)
  • View Grades (includes viewing grades for current as well as previous semesters at UWM.)

Note: This access does not give anyone permission to call the University and ask questions regarding your account.

Who to Give Access To

Whether or not you give access to others is entirely up to you and is not recommended or required by UWM. If you do grant access, do so carefully and only for important reasons. Regardless, you should only give access to people you trust.

Deleting a Designate Access Account
Once an account is created, it can’t be deleted. However, access can be denied or the password can be changed, thereby preventing that account from accessing your information in the future.

  1. Under Personal Information, click “Grant Access to Others.”
  2. View your current accounts.
  3. Select the account you would like to remove.
    • You may either deny access to all areas for the account or change the password for the individual (see “How can I replace one of my old accounts with a new account?”)
  4. Click “Save.”
Replacing an Old Designate Account
  1. Under Personal Information, click “Grant Access to Others.”
  2. View your current accounts.
  3. Select the account you would like to replace.
  4. Click “Reset Password.”
  5. Enter a new name in the “This Account Is For.”
  6. Create a new password.
  7. Confirm the new password.
  8. Choose what areas this new account may access.
  9. Click “Save.”

Note: Account access is not reset by the University. Created accounts will be active for as long as the student’s PAWS account is active. Students are responsible for all updates to logins and passwords for each account.

Student Consent Release

Students have the ability to allow third parties to request information from campus representatives about academic records (including grades and enrollment), financial information, academic and non-academic misconduct, university housing, and more.

There are two ways to allow third parties to request information.

  • Submit the release online through your PAWS account (easiest and fastest option).
  • Fill out and submit the PDF form.
Granting Access Through PAWS
  1. Under Personal Information, click “Student Information Release”
  2. Click “Student Consent Release”
  3. Complete the Electronic Signature Consent (this is a one-time process, and won’t need to be completed again)
  4. If a previous release has been entered, click the “Add a New Release” link to add an additional release.
  5. Enter the following information in “Duration of Release”:
    • Effective Date (defaults to current date)
    • Expiration Date
      • Enter the date you no longer want the information to be made available
      • Leave blank for an undefined amount of time.
      • You may return at a later time and expire the release.
  6. Enter the following information in “Person to whom access to education records may be provided”:
    • Company/Name
      • If releasing information to a company, enter company name here.
      • If releasing information to a person, enter person’s name here.
    • First/Last Name
      • If releasing information to a company, enter person’s name at company here, if known.
      • Enter address, phone number, and email, if known.
    • Enter the relationship to you in the Relationship to Student drop-down.
    • Select the Information to be released from Academic Information, Financial Information, and/or Other Information
  7. Select an option from “Purpose of Release.”
  8. Click Save.
Information Provided From Student Consent Release

When you submit a Student Consent Release, you have the ability to choose what information the requester can access. Information that may be release follows:

  • Academic Information, including grades and gpa, class schedule, enrollment status, or other information you chose.
  • Financial Information, including student billing and accounts, financial aid, housing account status, housing account activity report, meal plan report, or other information you chose.

Other information, including academic or non-academic misconduct, housing contract probation, housing contract termination, housing resident status, or other information you chose.

Who to Give Access To
Whether or not you release information to others is entirely up to you and is not recommended or required by UWM. If you do release information, do so carefully and only for important reasons. Regardless, you should only release information to people you trust.

Expiring a Student Consent Release
  1. Under Personal Information, click “Student Information Release”
  2. Click “Student Consent Release”
  3. The release will open, or if you have more than one release, find the release you want to expire by clicking the arrows on the top right hand corner.
  4. Enter a date in the Expiration Date box.
  5. Click Save.

Note: If information needs to be released to the same party and the previous release is expired, a new release will need to be submitted by clicking Add a New Release.

Restricting Access to Public Records
There are two primary ways to restrict access to your public records:

Directory Restriction
UWM publishes an annual directory in print and online. By default, the directory includes your address, phone, UWM Email Address, year in school and degree program. You have the right to withhold your Contact Information from being published in the directory.

  1. Log in to PAWS
  2. Under the yellow Personal Information header, click on the blue Change Contact Restriction button
  3. Click the Yes button to make your contact information private, then click Save
FERPA Block
Even with a Directory Restriction in place, your directory information is still available through a public records request. You have the right under FERPA to block the release of your directory (public) information to all third-parties.

Think carefully before electing a FERPA Block. If you opt out, your name will not appear in honor roles or commencement programs, and UWM can’t verify your enrollment.

To opt out, you have to complete a Student Record Data Change Form in person at the Registrar’s Office.

 

PantherCards

Your PantherCard is your student ID card. It gives you access to UWM resources.

Getting Your PantherCard
New Freshman receive their card at New Freshman Orientation, and the cost of the card is included in their New Freshman Fee.

Transfer Students pay a New Transfer Fee which includes their card cost.

All other students can purchase a card in the PantherCard Office for $10.00. The PantherCard Office in Union #143 is open during the following hours throughout the school year:

  • Monday through Friday: 8:00 am – 4:30 pm
Where to Use Your PantherCard
For safety reasons, you should always have your PantherCard with you while you’re on campus. It’s the easiest way to identify yourself as a student. You also need it to access these and other services:

The UPASS/M-Card: Your UWM Bus Pass
The UPASS/M-Card is a card device that allows you to ride any Milwaukee County Transit System bus for the entire semester at no charge. You must show a current PantherCard along with your UPASS/M-Card. Any UWM student who is taking at least one for-credit course on the main Kenwood campus is able to get a UPASS/M-Card.

The UPASS/M-Card can be picked up in the Transportation Services office up to one week before the start of a semester. If you lose your UPASS/M-Card, you can get a replacement in the Parking and Transit Office for a $15.00 fee.  However, students are only eligible for one replacement.

Visit the UPASS Frequently Asked Questions page or contact Transportation Services for more information.

Charging Items to Your PantherCard
Instead of using cash on campus, you have the option to activate a debit account, called a Gold Account, on your PantherCard. Students may use your activated account to make tax-free food purchases at restaurants in the Student Union and various buildings on campus.  In addition, you may use your Gold Account to purchase taxable goods and services in the Union building including the Panther Shop, all housing facilities and the SARUP lab.

To activate a Gold Account, visit the PantherCard Office in the Union to complete the PantherCard Gold Account Contract and deposit an initial balance. Reload the card balance at the PantherCard Office, or online through GetFunds.

A Resident Account is only available to students living in the dorms. The account is active on their PantherCard for the Resident Meal Plan. You can load money on your Resident Account for Meal Plan Charges using the kiosks in the residence halls or online through GetFunds.

Lost or Stolen PantherCards
If your PantherCard is lost or stolen and you have an active PantherCard account, contact the PantherCard Office immediately to deactivate the card.

You can purchase a replacement PantherCard in the Union for a $10.00 fee. If you had a UPASS sticker on your card, you can buy a replacement sticker in Transportation Services for an additional $45.00 fee.

If you don’t have a PantherCard and just need your 9-digit Student ID number, you can use the Campus ID Finder to have your 9-digit Student ID number sent to your UWM Email Address.

PantherCards for Online & Distance Students
PantherCards without a photo are available for 100% online students (students who never come to campus). If at some point you transition to classes on campus, update your card in the PantherCard Office so that you can access campus services.

To order a PantherCard without a photo, send an email to campusid@uwm.edu, including your full legal name, month and date of birth, and 9-digit Student ID number. The $10.00 order fee will be posted to your PAWS account, and the card will be sent to your PAWS mailing address.

Student Voter ID Card
Wisconsin voters need to present an acceptable form of photo identification at their polling place in order to be able to vote.  Most UW-Milwaukee students already have an acceptable photo ID, which may be any of the following:

  • A valid Wisconsin driver license or identification card
  • Military ID
  • A U.S. passport
  • A certificate of naturalization issued not earlier than two years before the date of the election at which it is presented
  • An identification card issued by a federally recognized Indian tribe in Wisconsin

Additional information on valid forms of voter ID can be found on the Bring It to the Ballot website published by the Wisconsin Government Accountability Board.

If you are a currently enrolled UWM student but do not already have one of the acceptable forms of photo ID and plan to cast your ballot in Wisconsin, you can receive a Student Voter ID card that is compliant with the Voter ID law. The Student Voter ID card is separate from your PantherCard. Please note that the PantherCard does not fulfill the requirements of the law and will not be accepted for voting purposes.

The Student Voter ID card is available to current students who need one at no cost in the PantherCard Office, Union #143.

In conjunction with the Student Voter ID card, you will be required to present a Voter ID Enrollment Letter as proof of current enrollment and residency.  You can access a printable version of the letter at any time by clicking on the Voter ID Enrollment Letter link under the Personal Information header on your PAWS account.  The Voter ID Enrollment Letter also can be used to prove residency in conjunction with another form of voter ID.

Go to the UW System Student Voting page for additional info on voting as a student.

Go to the My Vote Wisconsin page to determine if you’re registered to vote and identify your polling location.