Transcripts & Verifications

*Please note that the University will be closed on Thanksgiving Day.  In addition, the Registrar’s Office will be closed to in-person business on Friday, November 24th.  Therefore, on demand transcripts will not be available.  We apologize for any inconvenience and ask that you plan accordingly.  Thank you.*

Your official UWM enrollment record is documented on your transcript. Transcripts are generally required when transferring to another institution, applying to graduate or professional schools, or when an official record is needed to certify the credits, grades, and credentials you earned while at UWM.

In other cases, you may simply need to verify your general enrollment status for another school, an employer, or for personal business.  An enrollment verification is likely sufficient in these situations.

General Undergraduate Transcript Information
Official transcripts are printed on official paper and include the UWM seal. When an employer or school requests your transcripts, they usually want your official transcripts. If you request that your official transcript be sent to you directly, it will be stamped “Issued to Student.” Some institutions won’t accept a transcript that is “Issued to Student,” so plan your order ahead of time.

Unofficial transcripts are mainly for your own use.

Some holds may prevent the release of your transcript. Check the Holds section in your PAWS Student Center to identify any holds and click the details link for instructions on removing any holds.

Undergraduate transcript requests are processed in the Registrar’s Office and are generally mailed within 2 business days of your request. If you paid for expedited delivery, your request will be completed within one business day. Expedited delivery can’t be made to a PO Box, and isn’t available on weekends or holidays.

Transfer Credit on Your Transcript

Transfer Credit from another college appears on your transcript copies with a UWM Equivalent course. Your grades from other institutions aren’t calculated into your UWM Grade Point Average.

You can browse the UWM Transfer Guides or contact the Registrar’s Office for more information.

Graduate School Transcript Information
If you are enrolled as a graduate student, review Graduate School Transcript Information online anytime.
Official Undergraduate Transcript Legend

To be official, the undergraduate transcript must include the seal and signature of the University Registrar.

Questions concerning the undergraduate transcript may be sent to the UWM Registrar’s Office.

NOTE: The Family Educational Rights and Privacy Act (FERPA) provides that the undergraduate transcript is not to be released to any person or agency without written consent of the student.

University of Wisconsin – Milwaukee History
The University of Wisconsin – Milwaukee was formed September 1, 1956, from the merger of the Wisconsin State College, Milwaukee, and the University of Wisconsin Extension Division in Milwaukee.  The Wisconsin State College, Milwaukee, was also known as the Milwaukee Normal School (1885-1927) and as the Milwaukee State Teachers College (1927-1951).   The Wisconsin State College and its predecessor institution offered some graduate programs in education.

Through Semester 1/1971-72, the policy of the University of Wisconsin System was to maintain one academic record card for each student.  If a student attended more than one campus within the University of Wisconsin System, the coursework from all campuses was recorded on one record card.  Therefore, if the undergraduate transcript contains academic work prior to Semester 2/1971-72, from UW-Madison, UW-Green Bay, UW-Parkside, the UW-Centers or UW-Extension, it is the official transcript of that coursework.  Beginning with Semester 2/1971-72, each campus maintains a separate record card for each student.

Explanation of Grading System
A 4.00 grading system (A = 4.00) is used.  Prior to 1954-55 academic year, a 3.00 (A = 3.00) system was used.  The grading system utilizing plus (+) and minus (-) symbols was instituted Semester 1/1975-76.  All credits are semester hour credits.  Semester 1 is the fall term (September-December), Semester 2 is the spring term (January-May), Semester 3 is the Summer Sessions (May-August).  As of Semester 3/1983-84, if a course meets for less than a full semester/session, the meeting dates will be indicated.

Academic Actions
Academic actions (probation, dropped, etc.) have been records on the face of the undergraduate transcript during certain periods:

Milwaukee Normal School (1885-1927)
Milwaukee State Teachers College (1927-1951)
Wisconsin State College, Milwaukee (1951-1956)
UW-Milwaukee (1964-1971)

The action “Dean’s Honor List” has been posted on the face of transcripts, 1956-present.

Course Numbering System
The numbering system listed below is a general guide.  There may be some exceptions.

Course Number Description Notes
001-299 Undergraduate courses, introductory level. Not offered for graduate-level credit.
300-699 Undergraduate courses, intermediate to advanced level. May be approved for graduate-level credit.
700-999 Graduate level. Graduate standing is generally required for enrollment.

Year Code Definitions Prior to 2002

Code    Definition
1          Freshman
2          Sophomore
3          Junior
4          Senior
8          High School Special (non-degree)
9          Special Student undergraduate (non-degree)

Grades and Grade Points

Grade Description Grade Points Notes
A Excellent 4.00
A- 3.67
B+ 3.33
B Good 3.00
B- 2.67
C+ 2.33
C Fair 2.00
C- 1.67
D+ 1.33
D Poor 1.00
D- 0.67
F+ 0.00 Used prior to 2004 only.
F Fail 0.00
CREDIT Credit for credit/no credit enrollment only N/A Counts toward degree – does not count in GPA.
CR Credit for credit/no credit enrollment only N/A Counts toward degree – does not count in GPA.  Effective March, 2002.
DR Dropped with permission of dean N/A
E Fail N/A Used prior to 1998 only.
EI Extended Incomplete N/A
I Incomplete N/A
K Pass N/A Counts toward degree – does not count in GPA.  Used prior to 1998 only.
NR No report submitted N/A
P Progress N/A
PR Progress N/A UW Flexible Option only.
PI Permanent Incomplete N/A
S Satisfactory N/A
U Unsatisfactory N/A
W Withdrawn N/A Course dropped after 4th week of semester or after first quarter of shorter session.
WR Administrative drop N/A Enrollment in course violates permitted number of repeats.
X Excused N/A Used prior to 1965 only.
Z Unofficial Drop N/A Used 1969-1971.  No grade reported.
DE, EX, M N/A Used prior to 1965.
NC Not completed (in audited course) or no credit (in C/NC course) N/A
#W Administrative drop N/A Enrollment in course violates permitted number of repeats.  Effective March, 2002.

 UWM Enrollment Abbreviations and Symbols

Abbreviation/Symbol Description Notes
A Audit (no credit)
C Credit/No Credit
(D) Cultural Diversity course
H Honors Honors courses with grades of less than B- do not meet Honors Program requirements.
N Noncredit
P/F Pass/Fail
R Repeated course – counts in the semester and cumulative GPA totals if course carries credit
# Repeated course – does not count in the semester or cumulative GPA totals
@ Lapsed Incomplete
X Flexible Option Competency Set Appended to course number.

Transfer Credit Abbreviations and Symbols 

Abbreviation/Symbol Description Notes
> Credits do not count toward degree
+ Does not count in GPA
XXX Lower-level elective Before 2002
X Lower-level elective 2002-Present
XXN Lower-level elective – does not count toward student’s major Before 2002
XXXXZ Lower-level elective – does not count toward student’s major 2002-Present
3XX Upper-level elective Before 2002
U Upper-level elective 2002-Present
3XN Upper-level elective – does not count toward student’s major Before 2002
UXXXZ Upper-level elective – does not count toward student’s major 2002-Present
Request Official Transcript
You can order your Official Undergraduate or Graduate Transcript for $10.00 per copy.  You can request your official transcript online (easiest and fastest method), in-person, or via mail or fax.

Online Requests

UW-Milwaukee uses a secure third-party vendor, Credentials Solutions, to process online transcript request orders.  The request site is available 24/7 for students and alumni, and often your official transcript can be sent via secure email in PDF format to save time and energy.  After your request is submitted, you can receive order status updates through email or text messaging.

Order Official Undergraduate Transcript Online

Order Official Graduate School Transcript Online

In-Person, Mail, or Fax Requests

Official Undergraduate Transcripts are available on demand in the Registrar’s Office. You will need to bring $10.00 and a photo ID, and you can’t have any holds on your PAWS account that prevent the release of transcripts.  Any officials transcripts that you take with you will be stamped “Issued to Student.”

You can also request your Official Undergraduate Transcripts by mail or fax for $10.00 per copy:

  • Print out and complete the Undergraduate Transcript Request
  • You have the option to expedite delivery using UPS for an additional $13.00 (you need to include the delivery street address, no PO Boxes allowed)
  • Email, mail or fax your completed form to the Registrar’s Office
    ATTN: Undergraduate Transcript Processing
  • Call (414) 229-3800 and press 4 to provide your payment information over the phone and confirm your fax
  • Transcripts that you receive yourself will be stamped “Issued to Student”
Request Unofficial Transcript

Current Students
With an active UWM Email Address, you can request up to one free electronic copy of your Unofficial Undergraduate or Graduate Transcript per day in PAWS:

  1. Log in to PAWS
  2. Under the Academics header, click in the drop down menu and select Transcript: View Unofficial, then click the arrow button
  3. Select the Undergraduate or Graduate Transcript and default Output Destination Type (email), then click the Submit Transcript Request button
  4. A PDF copy will be delivered to your UWM Email Address immediately

Former Students
If you currently don’t have PAWS access or an active UWM Email Address, you can make one free hard copy Unofficial Undergraduate Transcript Request per semester by mail, fax, or in person at the Registrar’s Office. Unofficial transcripts only will be issued to the student.

Request Enrollment Verification

CURRENTLY ENROLLED STUDENTS

You can view and print an Enrollment Verification Certificate through PAWS once your semester information has been reported to the National Student Clearinghouse.

  1. Log in to PAWS
  2. Under the yellow Academics header, click in the drop down menu and select Proof of Enrollment, then click the yellow arrow button
  3. Click the blue Continue to Enrollment Verification link
  4. Click Obtain an enrollment certificate to view a printable document

If you require information other than just enrollment (e.g., GPA), you can drop off, mail, or fax this signed request form to the Registrar’s Office.  If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.

ALUMNI AND THIRD PARTIES

Any student or alumnus, or third-party including parents, employers, companies, or agencies can request enrollment status or degree verifications via the National Student Clearinghouse (NSC) website. Fees may apply.

  • Online anytime: nslc.org
  • By Phone: (703) 742-4200, Monday – Friday, 8:30 am – 5:15 pm EST
  • By Fax: (703) 742-4239

If you require information other than just enrollment (e.g., GPA), you can drop off, mail, or fax this signed request form to the Registrar’s Office.  If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.

You can mail or fax a Graduate Student Verification Request Form to the Graduate School – ATTN: Verifications, or make your request in person at Mitchell Hall Room #261.