ILLiad for D2L

Dear E-Reserve User:

As you know the UWM Libraries have decided to discontinue supporting E-Reserve in its current form, but we will still be assisting you by obtaining the materials you need to post in D2L for your classes. The following FAQ may be helpful for current E-Reserve users to understand how this new process will work. Please disregard this if you no longer use this service or do not anticipate teaching any future courses at UWM, have already uploaded your documents to D2L or use other methods to disseminate course materials to your students.

Why are you making this change?

The E-Reserve service began at the UWM Libraries in 1996 and has remained essentially unchanged for 17 years. During this time, faculty have sought greater control over their content, students have demanded one-stop access through D2L, and the Libraries have endeavored to deliver course content in a more timely manner. We believe this change achieves those three improvements. In addition, D2L provides faculty with a way to track usage of their readings by students and offers better copyright compliance by assuring that only students enrolled in the course can access the readings. Note that traditional, media and audio reserve will remain unchanged.

What will you be able to do for me?

The Reserve staff will be able to supply all of the files that you have placed on E-Reserve. The link to these files will be sent to you in an email soon, along with instructions for opening and saving the files. The Reserve staff will also provide instruction on how to post these readings in D2L.  We will not be able to post your readings in D2L for you. We are working on a web site which will provide you with video instruction, as well as step by step written instructions for this process. In addition, the Learning Technology Center has ample documentation on this process and also offers scheduled instruction sessions as well as one on one walk-in support for D2L. Once your E-Reserve files have been saved and uploaded to your courses in D2L, the Interlibrary loan staff will provide ongoing assistance with obtaining materials such as journal articles and book chapters.

What, exactly, do I have to do under this new system?

You may scan your own readings or request articles and book chapters through ILLiad. The ILL staff will find what you need, scan it, and deliver the PDF file to your ILLiad account. You should make requests for all your materials through this method, even if you have the book or journal issue in hand which has the chapter or article you desire. The ILL staff will be able to locate the item in our stacks, or from another source, and have the scan made for you. This will be quicker than if you brought in the book or journal to them, and allows you to always retain possession of your materials. Within the ILLiad request form, use the field which indicates the item is to be posted in D2L. The ILL staff will give priority to requests for materials for your courses and you should receive most of the files quicker than if you had dropped off the materials for the E-Reserve staff to scan. Each request must be made separately through ILLiad; the ILL staff will not be able to work off of lists. Once the files are delivered to your ILLiad account, you may upload them to your D2L course or use them as you wish.

Can I place photocopies on Reserve in lieu of posting readings in D2L?

No. The Media and Reserve Library discontinued circulating photocopied materials (also known as ‘pamphlet items’) a few years ago.

Will I get my past E-Reserve readings from you to post in D2L?
Yes, we sent an email to all faculty and staff who have used E-Reserve in previous semesters. This email has a link to an archive of all your E-Reserve documents, as well as links to instructions for posting the files in D2L. This automated email was sent to all faculty and staff with files. The first time was in early July 2013 so that faculty and staff who wish to convert to this new method for fall have time to work with them. The same email and link to files was sent again late in the Fall 2013 semester. Finally, late in Spring 2014, we sent the email to all faculty and staff with historical E-Reserve files for the last time. If you would prefer to receive your historical E-Reserve files another way, we will try our best to accommodate you. For instance, we can copy your files to a USB flash drive.

What if I already have a direct link to my E-Reserve readings in D2L?

In past semesters, Reserve Services staff regularly emailed direct links to individual E-Reserve lists to faculty to use in D2L. These links will disappear after May 23, 2014 when the E-Reserve service is no longer supported. Faculty will need to save and re-upload the individual pdf files to D2L.

I have not used D2L to post readings before. Who can help me?

We included information on posting materials in D2L within the email you received with the link to the archive of all of your E-Reserve documents. The Learning Technology Center (LTC) has extensive information about D2L on their website and can offer both instructional sessions as well as one-on-one assistance for the novice user. The E-Reserve staff will be able to work with you to show you how the process works, but they will not be able to upload your files for you.

When do I have to start using this new method?

You may start using this new method at any time. In fact, we recommend that you begin using this method as soon as possible, especially if you previously used E-Reserve for multiple courses each semester. By switching over just one course for Fall 2013, you can gain familiarity and confidence with the new system, making moving to this method easier for subsequent courses. The final cutoff for switching from the current E-Reserve system over to D2L is the end of Spring 2014. The Libraries will no longer be supporting E-Reserve after May 23, 2014 and by Summer 2014 all faculty and staff must have made the transition.

Copyright Guidelines

The UWM Libraries support and conform to the U.S. Copyright Act of 1976, specifically the Section 107 Fair Use guidelines regarding making copies of copyrighted materials available for classroom use. There are four factors used to determine if the nature of the use of a copyrighted work is considered fair use. These factors are:

  1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
  2. The nature of the copyrighted work
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole
  4. The effect of the use upon the potential market for or value of the copyrighted work

How to upload your document into D2L

This video has basic directions on how to upload a file to D2L. More D2L videos can be found on the LTC website.

UWM LTC Basics Workshop: Introduction to Content in D2L

More how-to information can be found on the Learning Technology Center’s page D2L Basics for E-Reserve Users.