Records Management is the systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition. Applying records management in your office can lead to more efficient file searches, provides you with legal protection for document discovery or litigation, frees up space otherwise being occupied by seldom-consulted records, and helps the university document its functions and history. ALL university employees are responsible for management and retention of their records according to approved schedules.
UWM Records Management can assist your office with active records maintenance, records surveys and inventories, creating records retention schedules, confidential destruction, archival transfer, and records retrieval of documents already in the archives. For more information, contact Brad Houston, University records officer, at firstname.lastname@example.org or (414)-229-6979.
|Common Records Schedules||Archives Transfers|
|Electronic Records Management||Confidential Shredding|
|E-mail Management||Records Management Forms|
|Guidelines, Laws, and Policies||Presentations and Handouts|
Records and Information Management Month: Using Office365 For Records Management
Did you know you can use UWM’s new Email, Calendaring, and File Sharing package to perform some basic records management tasks? It’s true! Follow our Office 365 and Records Management page all month for tips and tricks for managing your documents in Office 365 more effectively. Today’s walkthrough, in conjunction with the below video, deals with how to do file versioning in OneDrive. Go check it out!
Records and Information Management Month Video: Version Control
April is Records and Information Management Month! Our colleagues in UWM Data Services have created a series of videos about managing data, many of which equally apply to electronic records management. This video, about file versioning, can be useful if you need to track changes on a report, meeting minutes, or departmental procedure, in addition to the data file applications mentioned. Watch it below: