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UWM Records Management

Records Management is the systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition. Applying records management in your office can lead to more efficient file searches, provides you with legal protection for document discovery or litigation, frees up space otherwise being occupied by seldom-consulted records, and helps the university document its functions and history. ALL university employees are responsible for management and retention of their records according to approved schedules.

UWM Records Management can assist your office with active records maintenance, records surveys and inventories, creating records retention schedules, confidential destruction, archival transfer, and records retrieval of documents already in the archives. For more information, contact Brad Houston, University records officer, at or (414)-229-6979.

Quick Links

Common Records Schedules Archives Transfers
Electronic Records Management Confidential Shredding
E-mail Management Records Management Forms
Guidelines, Laws, and Policies Presentations and Handouts


The Wisconsin Public Records Board recently approved a General Records Schedule for Research Records, covering all  records related to research and grant administration. The schedule itself is available here. You can also view a 7-minute video presentation about using the Research Records Schedule.

As of December 2015, all UW-System General Record Schedules are available for consultation in one searchable/filterable chart. See the chart here and send any feedback about improving it for usability to