Faculty & Staff Resources

Human Resources

Contracts
  • For individuals in charge of generating contracts please use the following contract form
Directory Listings

To add your information to the Directory, or to update your current information please fill out the Directory Submission form.

Leave Reporting
Earning Statement FAQs
Benefits Resources
Alternative Work Patterns

University of Wisconsin-Milwaukee will make every reasonable effort to approve written requests of its employees for alternative work patterns whenever appropriate and in a manner consistent with the operational needs and provisions of this plan. Complete the Alternative Work Patterns form for consideration.

Facilities

Submit Events to Facilities/Box Office (required for all public events)
  • Complete the PSOA Event Form
  • Facilities will follow up within 7-­14 business days during non‐peak times
After-Hours Building Access & Hand Scans
  • All PSOA Buildings are open 7AM-10PM, 7 days a week
  • Students, Staff & Faculty who require access outside of business hours must request hand scanning access at the Box Office
Request a Key (office, classroom, practice room)
Reserve a Room
Classroom/Studio Access Codes
Request or Renew a Kenilworth Square East Studio

To request or renew a Kenilworth Square East Studio, complete the KSE Studio Request Form.

Rental Information

  • Requests Due April 1 for the Upcoming Academic Term
  • Notifications emailed by May or Early June
  • Payments to the Box Office Due October 1
  • Unpaid rentals will lose studio access by November 2

2017-18 Annual Fees

Fees are for occupancy and are not related to the size of the studio or whether it is being shared.

Graduate Students: $200
(First time renters must also pay a refundable $50 key deposit)
Academic Staff & Assistant Professors: $250
Associate Professors: $275
Full Professors: $300

Accessing Art 203, Music 120, and Mitchell 371 After Hours
  • Access rooms after-­hours via digital lockbox by entering your individual access code (Employee ID minus first two zeros – see paystub on My UWSystem Portal).
  • Instructions for using digital lockbox:
    • Press Enter (red light will illuminate)
    • Enter access code
    • Press Enter (green light will illuminate)
    • Slide brass slider down
    • Pull out key and unlock  door
    • Replace Key
    • Close box and slide brass slider back up
Facilities Use & Access Policies

View the Use & Access Policies document for more information about our buildings and spaces.

Retrieve your Mail

Mailboxes are located in Art 203 and are sorted alphabetically by last name.

Lost & Found

All Lost & Found items are located in ART 203.

Submit a Work Order or Trouble Report
House Management Report

Gallery Guards, House Managers, and Building Managers must complete the House Management Report after events. Email psoa-hm@uwm.edu with any questions.

In Case of Emergency

General Resources

Feedback/Comments Form

We’re striving to make the Peck School of the Arts an amazing place to learn and work! Please provide any feedback or comments.

Ordering Office Supplies
Submit CV & Syllabi
  • Syllabi: Email all syllabi as PDFs in a single email to your department Programs Assistant. Filename structure: Dept-Catalog(s)­‐Section(s)-Last-Name-*First (*only if Duplicate Exists in Dept.)
    • Dance-220-­803-Barton
    • Music-211212311312-­801-Russell
    • Art-489-­801-Cisler-Andrea
    • Film-103-­803804805806-Paynter
    • Theatre-111112-­801811831-Howell
  • CV: Email as PDF; Filename structure: LastName-Firstname
  • Art & Design or Film: Kristy Volbrecht, volbrech@uwm.edu
  • Dance, Music, or Theatre: Barb Garncarz, garncarz@uwm.edu
Credit Outreach Course Information
Faculty/Staff Requesting Student Assistance

Faculty & Staff Services Office student workers will be available on a limited basis to assist with departmental projects. Student Assistance Requests will be approved based on availability of student workers and scope of the project. Please allow one week for project approval and scheduling of student workers.

Drop Off / Pick Up
  • Bring items to ART 203 with the name of the recipient clearly labeled
  • Items should be no larger than your mailbox (H 2”, W 10”, D 12”)
  • A student worker will retrieve the item when the designated recipient arrives

Marketing

Events
Submit an event to the PSOA Calendar
  1. Request approval from your department chair
  2. Check the month view to verify your event wasn’t already submitted, and that no major competing events already exist
  3. Complete the calendar submission form
    • First time users must first register; be sure to fill out all fields
    • If your event spans multiple days/times please include these details in the description text box
    • Submit your event and click ‘view’ on the confirmation page to verify your listing
Edit your event on the PSOA Calendar
  1. View the list of events associated with your account
  2. Click on the event you wish to edit, update all relevant information fields, and submit
Request event promotional materials, including posters, postcards, social media ads, radio ads etc.
  1. Confirm budget and billing string with department chair
  2. Complete the Marketing Request Form
Free resources available to promote your event
  • Community Calendar Submission
  • Personal E-­blast
    • Request that all performers and crew send a personal event announcement to colleagues/peers
  • Facebook Event Page Promotion
    • Add performers as hosts
    • Post status updates in the event thread at least 2x per week to keep activity elevated; upload photos and videos from rehearsals and remember to tag performers
    • Require all performers and crew to “invite” area colleagues/peers to the event page
  • Social Media
    • Post regular event/rehearsal updates to personal social media accounts; photo, and especially video, posts have the best organic reach
Submit an event to the general UWM Calendar or UWM Announcements Email
  • Complete the UWM Public Events Form to have your event listed on the school-wide UWM Calendar. (NOTE: Within the next 3-6 months we anticipate all events listed on the PSOA Calendar will feed directly into this calendar).
  • Complete the Campus Announcements Form to submit your event for potential inclusion in faculty and staff announcement emails.
Request a generic department event program

IN DEVELOPMENT

Request a Footlights-­published glossy event program
  1. Complete the Footlights Season Sign-up Form as early as possible
  2. Contact Amanda Schumacher to confirm quote, delivery, and discuss program copy submission deadlines and processes: aschumacher@footlights.com or (262) 439-­5748
Request the PSOA Step and Repeat banner
  • Email Justin Kunesh, jkunesh@uwm.edu to check availability
  • There is no cost to borrow, but we expect to have the banner returned one business day following the event
  • Dimensions: 8′ x 8′ (includes carrying case and stand)

PSOA step-and-repeat-banner

Request a PSOA Marketing videographer or photographer to professionally document your event
  • Email psoa-marketing@uwm.edu to check availability and rates
  • You will be charged back for the student’s hours, which may include prep work, shooting, additional help and equipment, and editing; you will be provided with an estimate prior to confirmation of hire
Photo Release Form

Please use the photo release form to acquire permission from individuals you may be photographing at your event who are not currently UWM students. This form is required should you like to use images publicly or within promotional materials.

License to Record & Broadcast

Please fill out the record & broadcast form to acquire permission from individuals you may be filming/broadcasting at your event who are not currently UWM students.

News
Recognize PSOA faculty/staff, alumni, and students for earned awards or rankings, community leadership, published articles, guest lectures or performances, and other notable research
  1. Complete this News Form (select “PSOA” from the School/College menu & check the “Alert Provost’s Office” box)
  2. Email full details to department faculty reflector
I have written my own press release, may I pitch it directly to journalists?

Yes, but please copy psoa‐news@uwm.edu on each release so that we can keep abreast of your events and research. Request  press  contacts  directly  from  the marketing office.

I have written an Op-­Ed about a relevant current event that is connected to my area of specialty. Beyond local publications, how do I submit for possible national syndication?
Alert PSOA & UWM of my upcoming and/or past media appearances
  1. Alert PSOA Marketing, Development, Recruitment, and UWM Media Relations, by completing the Media Appearances Form
  2. Email department faculty reflector
Request a PSOA Marketing videographer or photographer to professionally document your research
  • Email psoa-marketing@uwm.edu to check availability and rates
  • You will be charged back for the student’s hours, which may include prep work, shooting, additional help and equipment, and editing; you will be provided with an estimate prior to confirmation of hire
Recruitment
Contact Department Outreach Coordinators
How can my department Outreach Coordinator assist with my own efforts?

Lead department tours, connect you with high school teachers, coordinate high school visits, develop on-­campus workshops, share recruitment materials, offer expertise, etc.

Recruitment Marketing Request Form

Are you inviting prospective PSOA students to participate in a pre-college event that is geared towards teaching a skill and/or raising brand awareness for one of our programs? If so, PSOA has resources to share with you to help positively impact your communication and presentation efforts.

  • Submit the Recruitment Marketing Request Form
  • PSOA’s Marketing Director and Recruitment Coordinator will receive receipt of your completed form, and will confirm material/service availability via email
Logos / Envelopes / Letterhead
Download UWM or PSOA logos

The UWM logo must be included on all publications/materials. Visit the University’s Branding site for more information on logo usage. Space permitting, the Peck School of the Arts logo should be included as well. In both instances the preferred full logo should be used when possible. When using both logos, UWM must always appear to the left or above the school logo and should be relatively equal in size.

Print Use

Web Use ONLY

Envelopes & Letterhead

Confirm pricing with your chair then complete the Envelope Order Form or Letterhead Order Form. Orders are fulfilled by the UWM Print & Copy Center.

Download PSOA Letterhead to use electronically or print locally. Be sure to save as a PDF to ensure universal support and proper formatting.

Accounting

Request Project or Monthly Financial Reports
Request Access to WISDM
  • Email Amanda Obermeyer, oby@uwm.edu – requests typically take 2­‐3 business days
Transferring Expenses from Procurement Card
  • If you received an electronic receipt, please forward that email with the correct funding. If not, email psoa-purchasing@uwm.edu with date/amount and funding where charge should be reallocated.
Travel Authorizations & Reimbursements
  • All travel authorizations (out of state) and travel expense reimbursements can be made through uw.foxworldtravel.com

Technology

Making Photocopies
  • Machines are located for Faculty/Staff use in Art 203, Music 120 & Mitchell 371. Accessible after-­hours via digital lockbox by entering your individual access code (Employee ID minus first two zeros – see paystub on My UWSystem Portal).
  • Enter your 8 digit Employee ID (see paystub on My UWSystem Portal)
  • For problems or issues contact the number on the copier
  • When finished copying, logout by pressing the yellow reset button and the clear button at the same time
Scanning Documents
  • Machines are located for Faculty/Staff use in Art 203, Music 120 & Mitchell 371. Accessible after-­hours via digital lockbox by entering your individual access code (Employee ID minus first two zeros – see paystub on My UWSystem Portal).
  • It’s recommended you scan to a USB device (FAT32 or MS‐DOS type)
Printing from your Computer
  • For those who are not yet setup – continue printing as previous semesters
  • Mac users currently trained must print using the RICOH preset (option Mark installed on your computer)
  • Eventually we’ll transition all users to RICOH printing (more info soon)
Software/Hardware
  • All software requests must go through IT Support including low/no cost software in order to ensure proper inventorying and purchasing procedures
  • All computers, tablets or related peripherals over $150, must be purchased in consultation with IT Support