IMPORTANT: You must consult with your AOC advisor in order to apply for the late change of program appeal. Please print and fill out the Appeal for Late Change of Program Form.
Students are expected to complete the Appeal for Late Change of Program Form for all courses they are registered in by the end of the eighth week* of classes. Drops and withdrawals are not permitted after the eighth week of classes, except as indicated below. Students are also expected to be registered for all courses and have grading options (e.g. credit/no credit, audit) correct by the second week* of classes; however a grace period of an additional two weeks is offered by AOC. Adds and grading option changes are not permitted after the fourth week of classes. All appeals (late or retroactive adds/drops/withdrawals) must be approved by the instructor of the course(s) and by the Academic Opportunity Center (AOC) Appeals Committee. Any drop or withdrawal after the eighth week will be recorded on your record as an Official Withdrawal (“W”) for each course removed.
Conditions or factors of which a student has been aware of prior to the deadline for making a change in their program (e.g. work responsibilities, outside commitments, or health problems in existence earlier in the semester) are not sufficient to merit approval of an appeal. It is the judgment of the AOC that students must make a decision on such concerns by the proper deadlines. Poor performance, dissatisfaction with the subject matter, or inadequate evaluation prior to the eighth week also are inappropriate reasons for a late drop or withdrawal. A student must present documentation of serious unanticipated or extraordinary circumstances that have not been present before the deadline, or that have changed markedly after the deadline, in order for an appeal to be considered. Such circumstances include, but not limited to, documented serious illness, hospitalization, accidents, or other serious personal situations that could not be anticipated. The student must write a letter of appeal, explaining the circumstances as to why the appeal should be granted.
It is the student’s responsibility to gather any supporting documentation. All information of a sensitive or personal nature is treated with the strictest confidentiality.
***STUDENTS ARE CAUTIONED TO CONTINUE ATTENDING CLASS UNTIL A FINAL DECISION IS REACHED***
*Deadlines for sessions that are shorter than a full semester are prorated (e.g. – mini-terms, summer or Winterim sessions). Consult the Timetable for dates.
Students seeking an exception to the drop deadline first must discuss their request with the course instructor. A decision by an instructor not to approve a late drop is final and not subject to appeal.
Students who are able to secure an instructor’s signature on an add/drop form, and who feel they have grounds for appeal in accordance with this policy statement, should obtain an appeal form from their advisor. The completed appeal form, signed add/drop form by the instructor, student’s letter of appeal, any supporting statements from the course instructor(s) (e.g. a letter of attendance/non attendance), and any documentation that clearly supports the appeal should be returned to the student’s advisor.
Change of Grading Option Procedure
Students seeking an exception to the change of grading option deadline, and who feel they have grounds for appeal in accordance with this policy statement, should obtain an appeal form from their advisor. The completed appeal form, student’s letter of appeal, and any documentation that clearly supports the appeal should be returned to the student’s advisor.
Students seeking an exception to the withdrawal deadline, and who feel they have grounds for appeal in accordance with this policy statement, should obtain an appeal form from their advisor. The completed appeal form, student’s letter of appeal, and any documentation that clearly supports the appeal should be returned to their advisor.
The AOC Appeals Committee considers each request, and students are notified by the advisor of the committee’s decision. If the request is approved, the committee arranges to have the action processed. The AOC will forward the student’s add/drop or withdrawal form to the appropriate unit on campus, and the student will receive their copy in the mail. If a request is denied and the student desires further clarification on the decision, an appointment can be made with the student’s advisor.
Decisions of the AOC Appeals Committee may be appealed to the Director, but rarely are such decisions overturned. The presumption is that the judgment of the Appeals Committee in thorough deliberation and consideration of the information provided by the student stands in the absence of very compelling circumstances to override it. Reiterating the information in the original request is not a sufficient basis for reconsideration of an appeal.
For additional information on appeal procedures, consult the UWM Undergraduate Catalog.